Two (2) Year Contract to Provide Uniforms, Athletic Apparels, Badges,

Location:	Louisiana
Posted:	Apr 8, 2026
Due:	Apr 23, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	JPP-50-00149790
Publication URL:	To access bid details, please log in.

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Bid Number 50–00149790

Two (2) Year Contract To Provide Uniforms, Athletic Apparels, Badges,

Dress Uniforms, Hats/Caps, Dress Belts, Shoes, Name Tags & Rank

Insignia for the Jefferson Parish Fire Department

BID DUE: April 23, 2026 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.net , by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist II: Stacey Champagne

Email: stacey.champagne@jeffparish.gov

Phone: 504-364-2688

Bid #50-00149790

SECTION 1: GENERAL INFORMATION

This is for a two-year contract for all uniform needs of the Jefferson Parish East Bank

Consolidated Fire Department. This contract shall include, but not be limited to dress

uniforms, work uniforms, athletic wear, badges, and insignia.

Vendor shall be responsible for sizing of personnel at various fire station locations within the

Jefferson Parish East Bank Consolidated Fire Department protection district at the

request of the department.

Vendor shall have available uniforms for personnel to try on for fit at time of sizing.The size

of each pant leg should match the inseam allowing for the knee patch on certain pants to

fall over the knee.

Vendor shall maintain a stock of items to be tried on for sizing throughout the contract

period.

Vendor shall be responsible for all alterations with no cost to department or personnel.

Tailoring of Class, A, B, and C dress uniforms shall be a separate charge.

Vendor shall provide badge tab for tactical shirts. Badge tab must be a comparable material

to the garment it is being added to.

Vendor shall provide the American flag (reverse flag) to be sewn on to dress shirts and

jackets on the right shoulder.

Vendor shall provide embroidery to designated items.

All items which require embroidery, screen printing, or the application of patches shall

incorporate the cost of said embroidery, screen printing, cost of the patches, and the cost

of the application of the patches into the price of the item.

The Fire Department personnel will use a voucher system to purchase uniforms; successful

vendor will be required to administer this program. See page 3 for further information

regarding the voucher system.

Once the vouchers have been fully expensed in accordance with the requirements set

further with Section 2, the successful vendor shall sell to Jefferson Parish Fire Department

personnel to make individual cashpurchases at the awarded bid price.

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Vendor shall package all uniform orders with name of personnel to the outside of bag on

labels.

Vendor shall have the ability for each individual department member with a voucher account

to ship each order directly to an individual shipping address that they specify at the time of

purchase. Shipping charges shall be included in contract pricing.

Vendor shall have the ability for personnel to pick up their individual orders up at a vendor

location within 30 minutes of the Jefferson Parish East Bank Consolidated Fire Department

P rotection District or ship to individual addresses as specified.

Vendor shall be responsible for all shipping charges. Shipping of all items shall be provided to

the department and each individual at no charge.

Invoices shall be sent to Jefferson Parish Fire Department Headquarters after the items have

been confirmed as received by the individual who initiated the purchase.

Vendor shall provide ninety-six (96) hours turn around on alterations and uniform

replacement.

Jefferson Parish Fire Department shall supply the Fire Department patch to be sewn on by

vendor to uniform jacket, dress shirts, and tactical shirts.

The Jefferson Parish Fire Department will provide sample artwork, but it will not be camera-

ready. Vendor will provide production artwork. Setup charges to be included in bid price.

Vendor shall maintain adequate supplies of most commonly purchased items and sizes.

The verbiage “or equal” throughout this bid refers to an exact match of the specified product.

The vendor must submit comparison specifications of the alternative product. The alternative

product must have approval by the Fire Department Administration before it can be used in

the place of the original product.

**ALL QUANTITIES ARE ESTIMATE ONLY* *

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SECTION 2: VOUCHER SYSTEM

The Jefferson Parish Fire Department will utilize a Voucher System for the purchasing of

department required items for this solicitation.

The voucher will be issued by the designated Jefferson Parish Fire Department contact.

The voucher ($150.00) will be issued annually to each employee and will be added to the

employee’s existing balance.

The issue date will be April 1 of each year. New Vouchers will be issued throughout the

year as new employees are hired.

Successful Vendor shall maintain and provide for an electronic voucher/ledger system

and upon request, produce electronic records of all Jefferson Parish Fire Department

purchases made on behalf of each of its personnel during the contract period.

Additionally, specific invoices and individual item(s) purchased from within the

voucher/ledger system shall be provided upon request.

Successful vendor must demonstrate to the Jefferson Parish Fire Department that

safeguards are in place to prevent unauthorized purchases from being charged to the

Jefferson Parish Fire Department during the contract period. The voucher system should

not prevent individual personnel from buying uniform contract items with payment other

than voucher funds (“cash sales”). However, the accounting of voucher purchases shall

be distinguished from cash sales purchases.

Successful vendor shall have the capability of receiving electronic notification for

purposes of increasing or otherwise modifying the voucher status/balance of each person.

Successful vendor must be able to electronically acknowledge these modifications to the

Jefferson Parish Fire Department.

The successful vendor shall be responsible for providing Jefferson Parish Fire

Department with the following:

1. An invoice as backup to each purchase to include (minimum information):

1. Voucher number

2. Individual’s full Name

3. Individual’s Social Security number or employee number

4. Starting balance of Individual’s voucher account

5. Ending balance of Individual’s voucher account

6. Individual contract item(s) purchased

7. Item’s contract price

8. Signature of Individual as proof of receipt of goods

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2. A comprehensive listing to include Jefferson Parish Fire Department

Personnel (each of its individual personnel), a starting voucher sum, amount

of voucher used and balance of voucher available, with the ability to

incorporate voucher increases during the contract period.

3. Electronic records of all Jefferson Parish Fire Department purchases made

during the contract period. Additionally, specific invoices and individual items

purchased shall be provided to Jefferson Parish Fire Department upon request.

4. Vendor shall have the capability of receiving electronic (e-mail) modifications

to the individual’s account status and the capability of acknowledging these

modifications

5. Vendor shall demonstrate that safeguards are in place to prevent

unauthorized purchases being charged to the Jefferson Parish Fire

Department

Page 4 of 81

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-50-00149790	Two (2) Year Contract to Provide Uniforms, Athletic Apparels, Badges, Dress Uniforms, Hats/Caps, Dress Belts, Shoes, Name Tags & Rank Insign Original: JPP-50-00149790	04/08/2026	04/23/2026 2:00:00 PM CT

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

Two (2) Year Contract to Provide Uniforms, Athletic Apparels, Badges,

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