Transit Shelter with Solar Lights

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CO UNTY OF STEUBEN
3 EAST PULTENEY SQUARE
BATH, NEW YORK 14810-1510
(607) 664-2484
LEGAL NOTICE
The Agriculture, Industry and Planning Committee of the Steuben County Legislature and the
Steuben County Planning Director will receive competitive sealed bids per specifications for Transit
Shelter with Solar Lights; document #GC-26-017-B.
Bid documents are available at the Purchasing Department, 3 East Pulteney Square, Bath, New York.
Telephone number: 607-664-2484. These documents are also available on the Steuben County
website at www.steubencountyny.gov.
Interested parties assume all responsibility to acquire bid information and forms.
Bids will be received at the Purchasing Department until 1:30 P.M. local time on the following date:
Thursday, June 18, 2026, at which time and place all bids will be publicly opened and read.
To be considered, bids must be submitted on Steuben County bid forms and delivered in a sealed
opaque envelope.
Dated: May 27, 2026
___________________
Jean A. Peterson
Interim Director of Purchasing

GENERAL TERMS AND CONDITIONS
1. Objective:
This bid document is published in order to obtain competitive prices for a transit shelter with
solar lights.
2. Acquisition of Bid Documents:
a) Bid documents are available at the Steuben County Purchasing Department, 3 East
Pulteney Square, Bath, New York. The office is open Monday - Friday, 8:30 A.M. -
4:30 P.M., except holidays. Telephone number is 607-664-2484. These documents are
also available on the internet; Steuben County website at www.steubencountyny.org.
b) Each contractor bears sole responsibility for acquisition of bid documents. Request for
bid documents to be forwarded is neither a guarantee nor an incurred obligation on the
part of Steuben County to ensure contractor's receipt of bid documents; timely or
otherwise.
c) Receipt of these bid documents, unsolicited or otherwise, shall not be construed a pre-
determination of contractor's qualifications to receive a contract award. Nor shall said
receipt of these bid documents be interpreted as an endorsement that the recipient's
equipment, materials, products, and/or services are in compliance with the bid
specifications.
3. Document Number:
a) This document has been assigned the following number: GC-26-017-B.
b) Relevant award(s), contract(s), agreement(s), correspondence, etc. shall reference the
assigned document number.
b) It shall be understood by all interested parties that unless amended by, and only to the
extent amended by, the Director of Purchasing, this document (as well as all
requirements set forth herein) shall become an integral component of any and all
relevant contract(s)/purchase order(s)/agreement(s).
4. Examination, Interpretation, Correction of Bid Documents:
Each contractor shall examine all bid documents and judge all matters relating to the
adequacy and accuracy of such documents. Any inquiries, suggestions or requests concerning
interpretation, clarification or additional information pertaining to this bid solicitation shall be in
writing and submitted to the Purchasing Department. The County shall not be responsible for
oral interpretations given by any county employee, representative or others. The issuance of
written addendum/addenda is the only official method whereby interpretation, clarification or
additional information can be given.
5. Requirements:
a) Prevailing Law -
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To all interested parties - any and all requirements specified herein notwithstanding, it is
Steuben County's intent that, in all instances and under any circumstance, the law of the
land shall be in force. Steuben County does not knowingly request nor does it knowingly
authorize action(s) which are contrary to the laws, regulations, mandates and all such
statutes which are in force at any time during the term of any contract awarded as a
result of this bid solicitation. Laws, regulations, mandates and all such statutes as
promulgated by authorized government entities shall prevail.
b) Requirements -
It shall be understood and agreed by all interested parties that, unless amended
(specifications modified and/or waived) by Steuben County, and only to the extent
amended by the County, any and all information contained in this bid document is to be
considered an essential component of the bid document and subsequent contract(s)
and that the bid document as published or amended represents the requirements
acceptable to Steuben County.
However, any and all requirements specified herein notwithstanding, it shall be
understood and agreed by all interested parties that the following shall apply:
Steuben County reserves as its right, the right to amend (modify and/or waive)
specifications where such amendment;
1) does not alter the essential nature and/or performance (the form, function, and
utility) of the equipment, product, or service.
2) encourages the proffer of equivalent equipment, product, or service from
interested contractors and manufacturers.
c) Unless amended (specifications modified and/or waived) by the County, and only to
the extent amended by the County, this document (all information, terms and
conditions, requirements, specifications, and addendum/addenda) shall prevail. If
amended, said document as amended shall prevail.
1) Award of a bid shall not be construed as approval, by the County, for the
contractor to deviate from this document; regardless of whether said deviation(s)
is stated in the contractor's attachment(s) to its bid.
2) Further, the County shall not be bound by the contents and language expressed
in the contractor's bid attachment(s) to its bid; including any attachment(s)
submitted to the contractor by manufacturers, sub-contractors, suppliers, and
other parties.
6. Preparation of Bid Documents:
Bids must be submitted on the forms provided in the bid documents and prepared in the
following manner:
a) All bid forms shall be legibly completed using a permanent medium (e.g. ink,
typewriter, laser printer, etc.).
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1) If the submittal of unit price(s) is a requirement, said unit price(s)
shall prevail.
2) All mathematical functions (extensions, additions, etc.) are subject to
audit.
3) In the event of a discrepancy between the price in words and that in figures, the
lower price shall be considered the price bid.
4) Each price bid shall be expressed as a numerical dollar value; indicators such as
ditto marks, arrows, etc. are not acceptable.
b) All forms requiring the contractor's signature shall be signed by the contractor or the
contractor's authorized representative. Erasures and/or alterations shall be initialed by
the individual whose signature appears on the bid forms.
c) The contractor shall submit the bid in accordance with the bid documents and shall not
make any changes in the wording of the bid forms or make any stipulations or qualify
the bid in any manner.
d) Unless otherwise specified by Steuben County, all bids are required to be FOB
Destination, freight allowed. Destination to be designated by the County.
e) All bids shall be firm for a period of forty-five (45) days from the bid opening date;
during which time the County shall render its decision.
7. Non-Collusive Bidding Clause and Certificate:
a) Clause -
"By submission of this bid, each contractor and each person signing on behalf of any
contractor certifies, and in the case of a joint bid, each party thereto certifies as to its
own organization, under penalty of perjury, that to the best of knowledge and belief:
1) The prices in this bid have been arrived at independently without
collusion, consultation, communication or agreement, for the purpose
of restricting competition, as to any matter relating to such prices
with any other contractor or with any competitor;
2) Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the contractor and will not knowingly be
disclosed by the contractor prior to opening, directly or indirectly, to any other
bidder or to any competitor; and
3) No attempt has been made or will be made by the contractor to induce any other
person, partnership or corporation to submit or not to submit a bid for the purpose
of restricting competition."
b. The contractor shall submit a signed and dated Non-Collusive Bidding Certificate with its
bid. Said certificate is mandated by Chapter 956 of the Laws of New York State,
pursuant to Section 103-D of the General Municipal Law. Reference the "NON-
COLLUSIVE BIDDING CERTIFICATE" form included in this bid document.
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8. Hold Harmless Clause and Form:
a) Clause -
"The contractor agrees that it shall at all times save harmless the County of Steuben
from all claims, damages or judgements or for the defense or payment thereof, based
on any claim, action or cause of action whatsoever, including any action for libel,
slander, or personal injury, or any affiliated claims, by reason of any act or failure to
properly act on the part of the contractor and in particular as may arise from the
performance under this contract. In the event of an injury by the subcontractor or its
employees, they shall cause notice to be served upon the County within twenty-four
(24) hours of any such injury."
b) The contractor shall submit a signed and dated Hold Harmless Clause form with its bid.
Reference the "HOLD HARMLESS CLAUSE" form included in this bid document.
9. Iranian Energy Sector Divestment Certification:
Contractor hereby represents that said contractor is in compliance with New York State
General Municipal Law Section 103-g entitled "Iranian Energy Sector Divestment".
By submission of this bid, each contractor and each person signing on behalf of any contractor
certifies and in the case of a joint bid, each party thereto certifies as to its own organization,
under penalty of perjury, that to the best of its knowledge and belief, that each bidder is not
on the list created pursuant to NYS Finance Law Section 165-a(3)(b).
The contractor shall submit a signed, notarized and dated Iranian Energy Sector Divestment
Certification with its bid.
Said certificate is mandated by Section 103-g of the General Municipal Law. Reference the
Iranian Energy Sector Divestment Certificate form included in this bid document.
10. Prevention of Sexual Harassment:
Contractor hereby represents that said contractor is in compliance with New York State Labor
Law Section 201-g entitled "Prevention of Sexual Harassment".
Contractor offering to provide services pursuant to this contract, as a Consultant, joint venture
consultant, subcontractor, attests that its performance of the services outlined in this contract
has a written policy addressing sexual harassment prevention in the workplace and provides
training, which meets the New York State Department of Labor's model policy and training
standards, to all employees on an annual basis.
Furthermore, by submission of this Expression of Interest procurement document, each
contractor and each person signing on behalf of any contractor certifies, and in the case of a
joint submission each party thereto certifies its own organization, under penalty of perjury,
that the submitter has and has implemented a written policy addressing sexual harassment
prevention training to all of its employees. Such policy shall at minimum meet the
requirements of Section Two Hundred One - g of the New York State Labor Law (NYS Labor
Law 201-g).
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11. Insurance:
a) This quote document includes an information sheet entitled: STEUBEN COUNTY
STANDARD INSURANCE REQUIREMENTS. These requirements establish the minimum
insurance(s) which the contractor(s) shall have in effect prior to entering into a contract
to do business with Steuben County. Said insurance(s) are required to remain in effect
throughout the term of the contract(s).
In the event that the contractor's insurance lapses during the term of the contract, the
County reserves, as its right, the right to cancel the contractor's contract(s) and to
purchase the contracted product(s)/service(s) on the open market; with any increase in
cost(s) to Steuben County being charged to the contractor. Credit shall not be issued
to the contractor where open market cost(s) to the County are less than the cost(s)
contracted with the contractor.
b) Steuben County shall be named as an additional insured in the contractor's policy for all
intents and purposes of contract(s) issued as a result of an award of this quote. The
quote document number and quote title shall be referenced in the description/additional
comments section of the certificate of insurance form.
Additional insured and certificate holder must only read: Steuben County,
3 East Pulteney Square, Bath, N.Y. 14810.
c) Each contractor shall submit an original of its Certificate of Insurance (which indicates
the contractor's compliance with the above sections a) and b) to Steuben County
Purchasing Department, 3 East Pulteney Square, Bath, New York 14810.
d) The Certificate of Insurance must be approved by the County Risk Manager prior to the
contractor's acting on and/or performing any of the obligations it incurred as a result of
the award and/or contract.
e) Self-employed persons must carry Worker's Compensation coverage as directed by the
Steuben County Risk Manager. Contractor shall submit an original Certificate of NYS
Worker's Compensation Insurance Coverage form WC 88 31 21 C, which indicates the
contractor's compliance, to be approved by the County Risk Manager prior to the
contractor's acting on and/or performing any of the obligations it incurred as a result of
the award and/or contract.
f) Worker's Compensation Insurance Exemption: Contractors claiming to be exempt from
the requirement to carry/provide Workers' Compensation Insurance shall submit a fully
executed CE-200 form; the form to be complete, notarized, and stamped as received
by the New York State Workers' Compensation Board.
g) OSHA Training: Wherein a contractor and Steuben County are both parties to a
contract involving a public works project with an aggregate dollar value of two hundred
fifty thousand dollars ($250,000.00) or more; said contract shall be understood, by all
parties, to include "the provisions that all of the contractor's and sub-contractor's
laborers, workers, and mechanics shall be certified as having successfully completed a
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ten (10) hour OSHA approved course in construction safety and health." Such
requirement having been mandated by the New York State Laws of 2007, chapter 282.
In those instances where a quote submittal is required, said certification(s) shall be
included with the contractor's submittal. The contractor shall not allow participation in
the contracted work by its non-certified staff; i.e. all of the contractor's non-certified
laborers, workers, and mechanics.
12. Sales Tax Exemption:
The County is exempt from payment of sales and compensating use taxes of the State of New
York and of cities and counties within the State of New York.
13. NYS Labor Law; Prevailing Wage and Supplements:
a) The attention of each and all contractors is directed to Articles 8 and 9 of the New York
State Labor Law in general, but also specifically with regard to - Prevailing Wage and
Supplements. Steuben County does, in good faith, identify those projects/services it
believes to be - Prevailing Wage and Supplements projects/services. The failure of
Steuben County to accurately assess the wage status of a particular project/service
shall not relieve the contractor of its responsibility to perform in accordance with the
above referenced articles. Interested parties are directed to contact the NYS
Department of Labor, Binghamton District Office at (607) 721-8005 for a determination
of project/service status.
b) All interested parties (including, but not limited to, contractors and sub-contractors)
shall note, understand and comply with the following: In the event the New York State
Department of Labor amends the Prevailing Wage Rate Schedule applicable to contracts
entered into as a result of an award of this bid solicitation document, said interested
party(ies) that are required to pay Prevailing Wages and Supplements shall be required
to pay said Prevailing Wages and Supplements in accordance with the most current,
applicable Prevailing Wage Rate Schedule in effect at the time the work is performed.
c) The General Provisions of Laws Covering Workers; NYS-DOL requires as follows: "Every
contractor and subcontractor shall submit to the Department of Jurisdiction (i.e.
Steuben County), within thirty (30) days after issuance of its first payroll and every
thirty (30) days thereafter, a transcript of the original payrolls, subscribed and affirmed
as true under penalty of perjury. The Department of Jurisdiction (i.e. Steuben County)
shall receive and maintain such payrolls." As provided for, by the above referenced
provisions, Steuben County is authorized to withhold payment(s) to contractors who are
not in compliance with all NYS Department of Labor Law(s); with specific attention to
Articles 8 and 9. Therefore, Steuben County shall withhold payment(s) to contractors
who have not submitted the initial Certified Payroll and the periodic Certified Payroll(s)
as required herein.
d) The contractor shall be required to pay prevailing wage and supplements in accordance
with NYS Labor Law Articles 8 and 9.
14. Equivalents:
Where, in the bid documents, one certain kind, type, brand, technology or product
manufacturer is named, it shall be regarded as the required standard of quality. It is not
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meant to exclude competition in any way. Similar equipment, products, or service, which are
equal in quality, performance, compatibility and equally adaptable for the intended purposes,
as determined by the County, and are submitted as specified in the bid documents, will be
considered and may be accepted. The decision of the County as to equal will be final.
15. Supportive Documentation:
In addition to specifications stated herein, all equipment/material/products/ services shall meet
or exceed current standards of the industry. All technical tolerances, ratings, power outputs or
any technically specified criteria contained within these specifications are considered to be
within the current state of the art and are currently being met by commercially available
equipment/material/ products/services. The fact that a manufacturer chooses not to produce
equipment/material/products to meet these specifications shall not be considered sufficient
cause to adjourn these specifications as restrictive. Contractor shall offer the
equipment/material/products/services which come closest to meeting these specifications.
Where deviation(s) from the specifications contained herein is necessary, the contractor shall
note such deviation(s). Contractor shall include supportive documentation that clearly indicates
the equipment/material/products/services they bid are equivalent to that specified herein.
Failure to detail all such deviations will comprise sufficient grounds for rejection of the entire
bid.
16. Protection from Claim Against, "Or Equal":
In the event of any claim concerning or relating to the issue of "equal or better" or "equal",
the contractor agrees to hold the County of Steuben free and harmless from any and all claims
for loss or damage arising out of this transaction for any reason whatsoever. The County is to
be free and harmless for any and all legal fees and court costs.
17. Addendum/Addenda:
a) If an addendum has been issued prior to the County's receipt of bids; Steuben County
shall attempt to notify potential contractors known to have received the bid documents
and whose contact information is on file with the County. Steuben County does not
ensure the potential contractors receipt of addendum. It shall be the responsibility of
each contractor, prior to submitting its bid, to contact the Director of Purchasing (607)
664-2484, to determine if an addendum has been issued.
b) Addendum shall be available for review and/or copy at the Purchasing Department,
Room No. 217 of the Steuben County Office Building located in Bath, New York.
c) It is a requirement that the contractor signs, dates, and includes the addendum with its
bid submittal.
18. Multiple/Alternate Bid Submittal(s):
For those contractors intending to submit multiple/alternate bids in response to this bid
solicitation; the contractor is required and shall submit a completed bid documents packet for
each bid submitted. Note: However, if there is a bid surety requirement, one (1) bid surety
instrument, written for the highest required amount, shall suffice.
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19. Submittal of Bid(s):
a) For each bid it submits, the contractor shall submit two (2) sets of its bid; including all
required documents (e.g. signed clauses, statements, forms, bonds, insurance,
manufacturer's specifications, etc.)
1) One (1) set shall be stamped (or otherwise indicated) as being the "ORIGINAL."
2) One (1) set shall be stamped (or otherwise indicated) as being the "DUPLICATE"
or "COPY."
3) Information presented in the "ORIGINAL" set of the bid submittal shall prevail.
b) Requirements for addressing the bid submittal envelope:
1) The bid shall be submitted in a sealed opaque envelope marked on the outside
with the contractor's name and address and the designation: "Sealed Bid -
Transit Shelter with Solar Lights"
2) The envelope shall be addressed to Jean A. Peterson, Interim Director of
Purchasing, Steuben County Office Building, 3 East Pulteney Square, Bath, New
York 14810.
c) Bids shall be received at the Purchasing Department, Room #217 of the Steuben
County Office Building, at the designated date and time; and at that time bids shall be
opened and read publicly.
d) Facsimile transmitted bids are not acceptable and shall be rejected.
e) Security procedures are in effect at the Steuben County Office Building. Interested
parties, especially contractors who intend to hand deliver bids and/or conduct business
with the Steuben County Purchasing Department should allow sufficient time for any
delay which may arise as a result of security procedures. To be considered "delivered
on time," a bid submittal must be received at the Purchasing Department by the
appointed hour.
f) All proposals will become property of the County once the advertised date and time of
the proposal opening has arrived. The County will have the right to disclose all or any
part of a proposal to public inspection based on its determination of what disclosure will
serve the public interest. Prospective offerors are further advised that, except for trade
secrets and certain personnel information (both of which the County has reserved the
right to disclose), all parts of proposals must be disclosed to those members of the
general public making inquiry under the New York State Freedom of Information Law
(NYS Public Officers Law, Article 6).
Should an offeror wish to request exemption from public access to information
contained in its proposal, the offeror must at the time of submission of its offer,
specifically, identify in their submission the information and explain in detail why public
access to the information would be harmful to the offeror.
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20. Late Bids:
Contractors shall bear sole responsibility for the delivery of their bid in a timely manner.
Reliance upon the U.S. Postal Service or other carriers is at the contractor's risk. Late bids
shall not be considered and shall be returned unopened.
21. Right of County to Seek Clarification, Accept or Reject Bid(s), etc.:
a) Steuben County reserves as its right, the right to require clarification from contractors
for the purpose of assuring a full understanding of the contractor's responsiveness to
the solicitation requirements.
b) Steuben County reserves as its right; the right to accept or reject any and all bids (or
separable portions thereof), the right to waive irregularities and technicalities, and the
right to request resubmittal of bids (re-bid).
22. Civil Rights:
The County of Steuben, in accordance with the provisions of Title VI of the Civil Rights Act of
1964 and New York State Labor Law; Article 8 - Public Work, Section 220e hereby notifies all
contractors that it will affirmatively ensure that any contract awarded as a result of this bid
solicitation will be awarded without discrimination on the grounds of race, color, sex or
national origin.
23. Award of Bid:
For the purposes of this bid and subsequent award(s), it is intended that award(s) be made to
the lowest responsible contractor.
a) Award(s) shall only be made to bids submitted by qualified, responsive, and responsible
contractors who sufficiently meet the terms, conditions, and specifications stated
herein. However, under all circumstances and all statements to the contrary
notwithstanding, Steuben County reserves as its right, the right to determine
award(s)/contractor(s) in accordance with the best interest of Steuben County.
b) Award of bid is not made at the bid opening. All bids are subject to final review and
acceptance by the appropriate committee(s) of the Steuben County Legislature before
any award may be made. Receipt of bids by the County shall not be construed as
authority to bind the County.
24. Protest Procedures:
The following procedures and time requirements shall be applied uniformly in processing all
protests. Protests may be made by active or prospective bidders whose direct economic
interest would be affected by a solicitation, proposed award, or award of a contract. Protests
must be submitted in writing to:
Steuben County Purchasing Department
Attn: Jean A. Peterson, Interim Director
3 E. Pulteney Square
Bath, NY 14810
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