HIV TEST KITS 1 - Philippines

RFQ-2026-0007 REQUEST FOR QUOTATION

HIV TEST KITS 1

Commodity/Service Required:	Medical supplies
Type of Procurement:	Competitive Bidding
Type of Contract:	Materials and Goods Stored
Submit Proposal to:	EpicPHProcurement@fhi360.org
Date of Issue of RFQ:	May 29, 2026
Deadline for submission of Proposal:	June 4, 2026

BACKGROUND

Family Health International (FHI 360) is an international nonprofit organization working to improve the health and well-being of people in the United States and around the world. FHI 360 partners with governments, the private sector, and civil society to bring about positive social change and to provide lifesaving health care, quality education, and opportunities for meaningful economic participation. FHI 360 works to address the complex challenges of human development with a unique mix of multidisciplinary, integrated solutions. Our areas of practice include civil society, communication and social marketing, economic development, education, the environment, gender, health, nutrition, research, technology, and youth.

PURPOSE

FHI 360 is requesting quotations from suppliers to provide 236,230 HIV TEST KITS 1, which can be stored in their warehouse for a minimum of 12 months, from June 2026 to May 2027, with staggered deliveries.

• DETAILED SPECIFICATION

1. Test Principle-Immunochromatographic test (ICT)

2. Detects HIV 1/2 antibody

3. Individually foil-pouched device

4. Cassette type

5. Approved for use per rapid HIV diagnostic algorithm (rHIVda) for test 1 validated by the NRL-SACCL

6. A kit must include the ff:

a. 25 - 30 tests/kit

b. Assay diluent - 1 pc/kit

c. Measuring or capillary pipettes or tubes - 1 pc/test

d. Alcohol swabs or pads - 1pc /test or

i. 70% isopropyl alcohol (25mL - 30mL) - 2 bottles/kit and,

ii. Cotton pads (25 - 30 pcs/kit)

e. Lancet - 1 pc/test

• PACKAGING INSTRUCTIONS

1. Primary Packaging:

a. 25 - 30 tests/kit

b. Assay diluent - 1 pc/kit

c. Measuring or capillary pipettes or tubes - 1 pc/test

d. Alcohol swabs or pads - 1pc /test or

i. 70% isopropyl alcohol (25mL - 30mL) - 2 bottles/kit and,

ii. Cotton pads (25 - 30 pcs/kit)

e. Lancet - 1 pc/test

2. Standard packaging of the manufacturer as approved by PFDA

Note: Consumables (measuring or capillary pipettes or tubes, alcohol swabs or pads or isopropyl alcohol, cotton pads, and a lancet may be packed in a separate box.

Additional Technical Documents:

1. Valid and current Certificate of Product Registration (CPR) or Certificate of Medical Device Registration (CMDR) or Certificate of Medical Device Notification (CMDN) for test and

lancet and alcohol swab or pa ds or a 25-30ml isopropyl alcohol included in the kit issued by PFDA. The CPR or CMDR or CMDN must be valid for the entire period of the shelf life of the product.

2. Valid and current License to Operate (LTO) as Medical Device Importer/Wholesaler issued by PFDA.

3. Marketing Authorization, Registration Approval or Free Sale Certificate of the product issued by the Health Authority in the Country of Origin

4. Valid and current Declaration of Conformity with appropriate ISO/IEC/PNS Standard issued to the manufacturer by an ISO Certifying body or any appropriate agency or body or Manufacturer's Conformity with Good Manufacturing Practice (GMP)

5. Product Insert/Information

VENDOR REQUIREMENTS

• Vendor capable of providing medical supplies stated above.

• Vendor that has competence in warehousing with inventory within a minimum of twelve months and can accept staggered deliveries

VENDOR SELECTION & CONTRACT AWARD

The final selection will be based on the best value, including favorable cost, vendor capabilities, and delivery commitment.

Selection Criteria	Points (100)
Specification and Quality	30%
Service & Reputation	30%
Warehousing and Logistical Capability	25%
Price and payment terms	15%

SUBMISSION REQUIREMENTS

Complete the b id package below and submit i t via email by o n o r b e f o r e C O B - June 4, 2026, to EpicPHProcurement@fhi360.org

• Company Profile / Corporate Qualification Statement

• Documentary Requirements (Business Permits, BIR COR, DTI Registration, SEC Registration)

RESERVED RIGHTS

All RFQ responses become the property of FHI 360, which reserves the right in its sole discretion to:

• To disqualify any offer based on the offeror's failure to follow solicitation instructions.

• Extend the time for submission of all RFQ responses after notification to all offerors.

• Terminate or modify the RFQ process at any time and re-issue the RFQ to whomever FHI 360 deems appropriate.

• FHI 360 may choose to issue multiple awards based on the solicitation.

• Reserves the right to issue an award based on the initial evaluation of offers without discussion.

• FHI 360 will not compensate vendors for the preparation of their response to this RFQ.

• Issuing this RFQ is not a guarantee that FHI 360 will award a Master Service Agreement

• FHI 360 shall not be obligated to order any minimum or maximum quantities of services or products and assumes no commitment, financial or otherwise.

Annex: Bid Package

1. QUOTATION COVER PAGE

In response to:

FHI360 RFP 2026-0012 HIV Test Kits 1

FHI360

5th Floor Paseo Building Tower 1

111 Paseo De Roxas Avenue, corner Legaspi Street Legaspi Village, Makati City

------------------------------------

Company Name / Address: Company Point of Contact Signature:

Name: Title: Phone #: Email:

2. PROPOSAL

The proposal should be comprehensive and highlight how you intend to meet the requirements of the RFP.

A. Company Profile / Corporate Qualifications Statement

Summary statement of not more than two pages describing the following:

• Provide the required information below:

• Name of Company:

• Address:

• Telephone Number:

• Website or email address:

• Name of principal owner/manager:

• Direct Dial Telephone Number:

• Number of Years in Business:

• Small Business: Yes/No

• Minority Owned: Yes/No

• Nature of Ownership:

• Number of Employees:

• Name and title of representative to be assigned to the FHI 360 account:

• Representative’s Office Location:

• Telephone Number:

• Cellphone Number:

• Email Address:

• Describe your business and services

• Provide the year in which your business was established

• Provide copies of the following legal documents:

• BIR COR

• Business Permit

• SEC Registration

• DTI Registration

B. Vendor Capabilities

a. Company Experience

• History of the company and past performance/prior experience in providing the subject of the RFP to clients similar to FHI 360.

• Provide your company’s capabilities and how your company meets the requirements needed for the RFP.

b. Key Personnel

• Provide the CV or resume of your key personnel

c. Technical Approach/Methodology

• Please provide a narrative on how you will implement the tasks in the deliverables section of this RFP.

d. Business References

o Please provide at least three (3) references from current or past clients/organizations who have been provided with a similar service in the past three (3) years, along with a short paragraph describing the services that were performed. The services need to be relevant to the requirements needed for this RFP. Reference information should include the name of the company, address, contact person, contact number, email address, and a brief description of services provided (see template below). Please be advised that references will be contacted as part of the evaluation process.

Reference 1

Name of company:

Address:

Main contact person:

Telephone number:

Email address:

Brief description of services provided:

C. Price schedule

Item #	Quantity	Description of Preferred Commodity or Services Specifications	Unit of Measure	Unit Fixed Price (Each)	Total Fixed Price (Each)
1	236,230	HIV Tests Kits 1	Each
Total Price

FHI 360 will comply with all applicable government tax policies, including the application of EWT.

By signing this attachment, the bidder confirms that he has a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.