PARKS LEVY PUBLIC EDUCATION and COMMUNICATIONS

REQUEST for PROPOSAL #962
PROFESSIONAL, TECHNICAL AND EXPERT SERVICES
Clark County Washington
RELEASE DATE: WEDNESDAY, SEPTEMBER 9, 2026
DUE DATE: WEDNESDAY, OCTOBER 7, 2026 by 11:00 am
LATE PROPOSALS WILL NOT BE ACCEPTED - NO EXCEPTIONS
Request for Proposal for:
PARKS LEVY PUBLIC EDUCATION and COMMUNICATIONS
SUBMIT:
One (1) Original
One (1) electronic copy on USB
of the Proposal to:
United Parcel Service / FedEx or Hand Delivery United States Postal Service
Clark County Not Available
ATTN: Office of Purchasing
1300 Franklin Street, 6th Floor, Suite 650
Vancouver WA 98660
564-397-2323
Office Hours: 8:00 am - 3:00 pm, Monday - Friday, except Legal Holidays.
No electronic mail submissions.
Refer Questions to Project Manager:
Clark County, WA local government agency is not affiliated with any group, business or other type of enterprise
that is not listed on our webpage at www.clark.wa.gov and emails must end in @clark.wa.gov.
Evelyn Ives
Capital Project Manager II/ Public Works Department
Evelyn.Ives@clark.wa.gov
564-397-5885

General Terms and Conditions
ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and independently, without consultation, communication, or agreement for the purpose of
administrative requirements established by Washington Administrative Code (WAC), the restricting competition. This does not preclude or impede the formation of a consortium
Revised Code of the State of Washington (RCW), and any subsequent amendments or of companies and/or agencies for purposes of engaging in jointly sponsored proposals.
modifications, as applicable to providers licensed in the State of Washington.
INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington
ALL proposals submitted become the property of Clark County. It is understood and agreed State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend
that the prospective Proposer claims no proprietary rights to the ideas and written materials identical prices and services to other public agencies wishing to participate in this RFP.
contained in or attached to the proposal submitted. Clark County has the right to reject or Each public agency wishing to utilize this RFP will issue a purchase order (or contract)
accept proprietary information. binding only their agency. Each contract is between the proposer and the individual agency
with no liability to Clark County.
AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-
LIMITATION - This RFP does not commit Clark County to award a contract, to pay any
duals outside the proposers own organization in preparing the proposal. No contingent
costs incurred in the preparation of a response to this RFP, or to procure or contract for
fees for such assistance will be allowed to be paid under any contract resulting from this
services or supplies.
RFP.
LATE PROPOSALS - A proposal received after the date and time indicated above will not
CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an be accepted. No exceptions will be made.
award if the contractual agreement has not been entered into by both parties or if new state
regulations or policy make it necessary to change the program purpose or content, ORAL PRESENTATIONS - An oral presentation may be required of those prospective
discontinue such programs, or impose funding reductions. In those cases where contractors whose proposals are under consideration. Prospective contractors may be
negotiation of contract activities are necessary, Clark County reserves the right to limit the informed that an oral presentation is desired and will be notified of the date, time and
period of negotiation to sixty (60) days after which time funds may be unencumbered. location the oral presentation is to be conducted.
CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for
governing the confidentiality of information. the following purposes will be conducted at the discretion of Clark County: Fund
accountability; Contract compliance; and Program performance.
CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing
PRICE WARRANT - The proposer shall warrant that the costs quoted for services in
or denying any interest, financial or otherwise, that any employee or official of Clark County
response to the RFP are not in excess of those which would be charged any other individual
or the appropriate Advisory Board may have in the proposing agency or proposed project.
or entity for the same services performed by the prospective contractor, in a similar
socioeconomic, geographical region.
CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a
proposal must certify that each company or agency of the consortium can meet the REQUEST for PROPOSALS - This solicitation is an invitation by Clark County for
requirements set forth in the RFP. Proposers to submit an offer, which may be subject to subsequent discussions and
negotiations by the County and the Proposer. It is not a request for a competitive bid.
COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County A Proposal means any document, submittal, interview presentation, negotiation, and
and the prospective contractor have executed a contractual agreement. The contractual everything and anything provided in response to this RFP regardless of whether the
agreement consists of the following parts: (a) the basic provisions and general terms and submission is an oral or written submission.
conditions, (b) the special terms and conditions, (c) the project description and goals Clark County reserves the right to accept or reject any or all proposals received as a result
(Statement of Work), and (d) the budget and payment terms. Clark County is not of this RFP, to negotiate with any or all prospective contractors on modifications to
responsible for any costs incurred prior to the effective date of the contract. Clark County proposals, to waive formalities, to postpone award, or to cancel in part or in its entirety this
reserves the right to make an award without further negotiation of the proposal submitted. RFP if it is in the best interest of Clark County to do so.
Therefore, the proposal should be submitted in final form from a budgetary, technical, and
programmatic standpoint. PROTESTS - Must be submitted to the Purchasing Department within 3 business days of
receipt of Letter of Notice.
DISPUTES - Clark County encourages the use of informal resolution to address complaints
or disputes arising over any actions in implementing the provisions of this RFP. Written PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and
complaints should be addressed to Clark County - Purchasing, P.O. Box 5000, Vancouver, public offices, sometimes without advance notice. The successful Proposer's employees
Washington 98666-5000. and agents shall carry sufficient identification to show by whom they are employed and
display it upon request to security personnel. County project managers have discretion
DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the to require the successful Proposer's employees and agents to be escorted to and from
policy of Clark County to require equal opportunity in employment and services subject any public office, facility or work site if national or local security appears to require it.
to eligibility standards that may be required for a specific program. Clark County is an
SALES TAX - Out of State Businesses - WA State Reporting Thresholds & Nexus
equal opportunity employer and is committed to providing equal opportunity in
https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-
employment and in access to the provision of all county services. Clark County's Equal
and-nexus Businesses operating outside WA State must register to report B&O tax and
Employment Opportunity Plan is available at
collect/submit applicable sales tax, if the business meets any of the following thresholds in
http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of
the current or prior year:
race, color, religion, creed, sex, marital status, national origin, disability, age, veteran
* Has physical presence nexus in Washington.
status, on-the-job injury, or sexual orientation. Employment decisions are made without
* Has more than $100,000 in combined gross receipts sourced or attributed to
consideration of these or any other factors that are prohibited by law. In compliance with
Washington.
department of Labor Regulations implementing Section 504 of the rehabilitation Act of
1973, as amended, no qualified handicapped individual shall be discriminated against * Is organized or commercially domiciled in Washington.
in admission or access to any program or activity. The prospective contractor must agree
SUBCONTRACTING - No activities or services included as a part of this proposal may
to provide equal opportunity in the administration of the contract, and its subcontracts or
be subcontracted to another organization, firm, or individual without the approval of
other agreements.
Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is
understood that the contractor is held responsible for the satisfactory accomplishment
MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with
of the service or activities included in a subcontract.
the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small
Works and Vendor rosters. To be eligible to participate in this Clark County public VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of
solicitation and the resulting contract, your business must be registered with the MRSC any contract as a result of this RFP.
Rosters. Failure to register may result in your proposal being marked nonresponsive.
Be sure to select Clark County in your application. If you have questions about the WORKERS COMPENSATION INSURANCE - The contractor shall comply with R.C.W.
registration process, contact the MRSC Rosters at 206-436-3798 or Title 51- with minimum coverage limits of $500,000 for each accident, or provide
https://mrscrosters.org/businesses/business-membership/ evidence that State law does not require such coverage.
INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that, FOR ALTERNATIVE FORMATS
in connection with this proposal, the prices and/or cost data have been arrived at Clark County ADA Office: V: 564-397-2322
ADA@clark.wa.gov

Request for Proposals
Table of Contents
PART I PROPOSAL REQUIREMENTS
Section IA: General Information
1. Introduction
2. Municipal Research and Services Center (MRSC)
3. Letter of Interest
4. Interlocal Cooperation Act
5. Background
6. Scope of Project
7. Project Funding
8. Title VI Statement
9. Timeline for Selection
10. Employment Verification
Section IB: Work Requirements
1. Required Services
2. County Performed Work
3. Deliverables and Schedule
4. Place of Performance
5. Period of Performance
6. Prevailing Wage
7. Debarred / Suspended
8. Americans with Disabilities Act (ADA) Information
9. Public Disclosure
10. Insurance/Bond
11. Plan Holders List
PART II PROPOSAL PREPARATION AND SUBMITTAL
Section IIA: Pre-Submittal Meeting/Clarification
1. Pre-Submittal Meeting
2. Proposal Clarification
Section IIB: Proposal Submission
1. Proposals Due
2. Proposal
Section IIC: Proposal Content
1. Cover Sheet
2. Project Team
3. Management Approach
4. Respondent's Capabilities
5. Project Approach and Understanding
6. Proposed Cost
PART III PROPOSAL EVALUATION & CONTRACT AWARD
Section IIIA: Proposal Review and Selection
1. Evaluation and Selection
2. Evaluation Criteria Scoring
Section IIIB: Contract Award
1. Consultant Selection
2. Contract Development
3. Award Review
4. Orientation/Kick-off Meeting
ATTACHMENTS A: Proposal Cover Sheet
B: Letter of Interest
C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

Request for Proposal #962
Parks Levy Public Education and Communications
EXHIBITS A. Regional Parks Funding Task Team Report May 2026
B. Clark County Professional Services Example Contract

Request for Proposal #962
Parks Levy Public Education and Communications
Part I Proposal Requirements
Section IA General Information
1. Introduction Clark County Parks and Nature is soliciting qualifications and proposals from firms with
demonstrated experience in government relations, public engagement, communication
strategy related to funding measures for parks, recreation, open space and/or public
infrastructure.
This consultant will support development of a communications strategy and public education
program regarding the need for a potential funding measure in November 2027. Details on
the need for and possible solutions for a funding measure are included in Exhibit A, Regional
Parks Funding Task Team Report, May 2026.
The consultant will work closely with Clark County Parks and Nature staff and a separately
retained market research consultant to translate public opinion research into an actionable
public education and engagement strategy. Services will focus on public communication
development, stakeholder engagement, government relations, focus group analysis support,
strategic planning and community education related to regional parks and trails funding needs
and priorities.
The County determined the work outlined in this solicitation meets the definition of personal
service as described in RCW 53.19.010 (6) Personal service means a non-A&E certified
consultant providing professional or technical expertise to accomplish a specific study, project,
task, or other work statement.
Therefore, the County has not provided for qualifications-based selection process as required
by RCW 39.80 Contracts for Architectural and Engineering Services.
If any A&E firm reviewing this solicitation feels the description of work as provided above are
inaccurate, and the work outlined will require a credentialed Architect or Engineer, or the
formal approval of such an individual, please contact Purchasing Manager, Priscilla Mason at
Priscilla.Mason@clark.wa.gov immediately for further review.
Proposers shall respond to all sections to be considered.
2. Municipal Research Clark County, (WA) contracts with the Municipal Research and Service Center (MRSC) to
and Service Center maintain our Consultant Rosters. To be eligible to participate in this public solicitation and the
(MRSC) resulting contract your business must be registered with the MRSC Rosters.
Failure to register may result in your proposal being marked non-responsive. Be sure to select
Clark County in your application. If you have questions about the registration process, contact
the MRSC Rosters at 206-436-3798 or https://mrscrosters.org/businesses/business-
membership/
3. Letter of Interest If your company contact details are not on the Plan Holder List at
https://clark.wa.gov/internal-services/request-proposal-1
Attachment B, Letter of Interest must be submitted to participate in this RFP.
4. Interlocal Clark County has made this Request for Proposal and the resulting contract(s) subject to
Cooperation Act Washington State statute 39.34 RCW Interlocal Cooperation Act. The proposer may opt to
extend identical services and prices to qualified public agencies. Each contract is between the

Request for Proposal #962
Parks Levy Public Education and Communications
proposer and individual agency binding only their agency, with no liability to Clark County. 39.80
RCW Contracts for Architectural and Engineering Services requires qualifications-based
selection, do not submit costs with proposal.
5. Background Clark County is considering is potential ballot measure to levy revenue for Clark County Parks
and intends to share portions of the revenue with local city park agencies, as determined by
future intergovernmental agreements. A detailed background on this effort is provided in Exhibit
A.
6. Scope of Project Anticipated Consultant Services include:
Strategic funding measure planning - Assist staff in development of an overall strategy and
roadmap to support a potential regional parks funding measure, including stakeholder
coordination, milestone planning and decision-making support.
Public education and communication strategy - Develop communication materials and
messaging strategies to clearly communicate park system needs, funding gaps, community
benefits and investment priorities.
Focus group and research integration - Review and analyze voter research, polling and
focus group findings and translate findings into communication and engagement
recommendations.
Stakeholder development and engagement - Assist with engaging community organizations,
government partners, advocates and stakeholders to support regional awareness and education
efforts.
Communication materials development - Support staff in preparing presentations, talking
points, fact sheets, FAQs digital content and related outreach materials. Clark County will
develop a branding package for this work with various templates to be used by this consultant.
Clark County will disseminate, print, and otherwise finalize communication materials through
their Public Works Public Information Office.
7. Project Funding The anticipated cost for the services described herein is $70,000 based on available local
funding (no federal funds).
The proposal shall include the Proposers true estimated cost to perform the work irrespective of
the budgeted funds for this work.
8. Title VI Title VI Statement
Statement Clark County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252, 42 U.S.C. 2000d to 2000d 4) and the Regulations, hereby notifies all bidders that
it will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, or
national origin in consideration for an award.
El Condado de Clark, de acuerdo con las disposiciones del Titulo VI de la Ley de Derechos
Civiles de 1964 (78 Stat. 252, 42 U.S.C. 2000d a 2000d 4) y el Reglamento, por la presente
notifica a todos los postores que se asegurara afirmativamente de que cualquier contrato

Request for Proposal #962
Parks Levy Public Education and Communications
celebrado de conformidad con este anuncio, las empresas comerciales desfavorecidas tendran
la oportunidad plena y justa de presentar ofertas en respuesta a esta invitacion y no seran
discriminadas por motivos de raza, color u origen nacional en consideracion a un laudo.
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For questions regarding Clark County Public Works' Title VI Program, or for interpretation or
translation services for non-English speakers, or otherwise making materials available in an
alternate format, contact Clark County Public Works' Title VI Coordinator via email at CCPW-
TitleVI@clark.wa.gov or phone at 564-397-4944. Hearing/speech impaired may call the
Washington Relay Center at 711.
La poliza del condado de Clark es garantizar que ninguna persona por motivos de raza, color,
origen nacional o sexo segun lo dispuesto en el Title VI of the Civil Rights Act de 1964, segun
enmendada, sea excluida por participar en, ser negado los beneficios de, o ser discriminado
por cualquier programa o actividad patrocinada por el condado. Para preguntas relacionadas
con el programa de Title VI de Obras Publicas del condado de Clark, o para servicios de
interpretacion o traduccion para personas que no hablan ingles. O para que los materiales
esten disponibles en un formato alternativo, comuniquese con el coordinador del Title VI de
Obras Publicas del condado de Clark por correo electronico a CCPW-TitleVI@clark.wa.gov o
por telefono a 564-397-4944. Las personas con problemas de audicion / habla pueden llamar
a Washington Relay Center al 711.
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Request for Proposal #962
Parks Levy Public Education and Communications
9. Timeline for The following dates are the intended timeline:
Selection
Deadline for Questions and Answers September 23, 2026
Final date for Addendum, if needed September 24, 2026
Proposals Due October 7, 2026
Proposal Review/Evaluation Period October 8 - October 16, 2026
Interviews may be conducted based on
review panel feedback October 19 - October 23, 2026
Selection Committee Recommendation October 26, 2026
Contract Negotiation/Execution October 27 - November 13, 2026
Contract Intended to Begin November 16, 2026
10. Employment The Proposer, if awarded the Contract, shall register and enter into a Memorandum of
Verification Understanding (MOU) with the Department of Homeland Security E-Verify program before
execution of the Contract. The Contractor shall ensure all Contractor employees and any sub-
contractor(s) assigned to perform work under this Agreement are eligible to work in the United
States. The Contractor shall provide verification of compliance upon County request. Failure by
Contractor to comply with this subsection shall be considered a material breach.
(Sole Proprietors must submit a letter stating such.)
Section IB Work Requirements
1. Required Services The consultant team will work closely with designated county personnel on the project.
Subcontracting by consultants is acceptable, however a single firm must be identified as the
"prime" and subcontracts must include necessary clauses from the Clark County contracts.
The Consultant shall comply with the following Information Technology requirements for all
aspects of the project, including data collection, analysis, public engagement tools, and digital
deliverables.
Technology Environment Compatibility
All digital materials, datasets, applications, and deliverables produced under this contract
must be fully compatible with Clark County's technology environment, including:
* ESRI ArcGIS Enterprise and ArcGIS Online
* Microsoft 365 GCC (Word, Excel, PowerPoint, SharePoint)
* Adobe PDF/A standards for archival documents
* ESRI File Geodatabases, shapefiles, and metadata following County GIS standards
All products must be delivered in open, non-proprietary formats unless approved in writing by
Clark County.
The Consultant shall not use personal devices or unapproved systems to store County data.

Request for Proposal #962
Parks Levy Public Education and Communications
Data Handling, Storage, and Privacy Requirements
The Consultant shall:
* Maintain all County data in secure environments approved by Clark County
* Protect personally identifiable information (PII) and community engagement
responses
* Comply with all applicable Washington State privacy laws, data breach requirements,
and public records retention schedules
* Provide export capability of all collected or generated data in open formats (CSV,
XLSX, FGDB, PDF/A, etc.)
No County data may be stored in systems that do not meet County security standards.
Public-Facing Tools, Surveys, and Cloud Platforms.
If the Consultant uses cloud-based or public-facing tools - including surveys, engagement
platforms, dashboards, or interactive maps - the following requirements apply:
* All tools must be approved by Clark County IT prior to use
* Systems must meet FedRAMP Moderate - equivalent security requirements unless
exempted
* All tools must support full data export for County ownership
* The Consultant is responsible for ensuring accessibility and multilingual compatibility
where applicable
County approval is required before deploying any external website, application, or hosted
service.
Accessibility Requirements
All digital deliverables-including documents, maps, web content, and engagement tools -
must comply with:
* WCAG 2.1 AA accessibility standards
* ADA and Section 504 requirements
* PDF tagging, alt-text, readable structure, and equivalent alternatives for visual
materials
The Consultant must coordinate with the County's ADA Office as needed.
2. County Performed The County's graphic designer and the Public Works Public Communications Office will review
Work and provide a branding package for developed materials. The County's Parks and Nature staff
have begun coordination with local cities, community organizations, and park users. The County
is also in the process of developing a Parks, Open Space, and Trails Comprehensive Plan,
which is a visioning document for the future and will help inform a potential ballot measure
proposition.
The County expected to enter into a contract with a market research firm. The initial survey is
anticipated to take place in December 2026.

Request for Proposal #962
Parks Levy Public Education and Communications
3. Deliverables & This is a suggested schedule and is subject to change:
Schedule
Public Education and Communication
Strategy November 2026 - January 2027
Focus Group and Research Integration February 2027 - March 2027
Stakeholder Development and Engagement Throughout Entire Contract
Communication Materials Development April 2027 - November 2027
4. Place of Contract performance may take place in the County's facility, the Proposer's facility, a third-
Performance party location or any combination thereof.
5. Period of A contract awarded as a result of this RFP will be for one (1) year and one (1) month and is
Performance intended to begin on November 1, 2026 and end December 1, 2027.
The anticipated contract value is $70.000. Final contract value will be determined by approved
funding.
Clark County reserves the right to extend the contract resulting from this RFP for a period of
one (1) additional years, in one (1) year increments, with the same terms and conditions, with
the exception of cost, by service of a written notice of its intention to do so prior to the contract
termination date. Cost for additional option year(s) shall be reviewed prior to extension of the
contract.
The county also reserves the right to terminate the contract, with thirty (30) days written notice,
at any time if the requirements of the contract are not being met satisfactorily, solely in the
county's judgment.
6. Prevailing Wage Pursuant to Washington State RCW 39.12 PREVAILING WAGES ON PUBLIC WORKS all
Applicable to all work identified in this project as a public work requires the contractor to pay Washington State
public work as prevailing wages and file all affidavits of intent to pay with the WA State Dept of Labor &
defined in Industries.
RCW 39.04.010(4)
Public Works Contractors shall meet the requirements for Prevailing Wage and public works requirements,
Definition per RCW 39.04.350 BIDDER RESPONSIBILITY CRITERIA - SWORN STATMENT -
SUPPLEMENTAL CRITERIA.
For this project select the Clark County rates that apply on the proposal closing date from
either of these sites:
http://www.wsdot.wa.gov/Design/ProjectDev/WageRates/default.htm
http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates
Before payment is made by the Local Agency of any sums due under this contract, the Local
Agency must receive from the Contractor and each Subcontractor a copy of "Statement of
Intent to Pay Prevailing Wages" (Form L & I Number 700-29) approved by the Washington
State Department of Labor and Industries.
A fee of $45.00 per each "Statement of Intent to Pay Prevailing Wages" and "Affidavit of
Wages Paid" is required to accompany each form submitted to this Department of Labor and