Margin Street Pump Station Protection Rebid

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
REQUEST FOR PROPOSAL
RFP 27-14
MARGIN STREET PUMP STATION PROTECTION REBID
THIS PROJECT IS FUNDED BY A FEDERAL GRANT
May 29, 2026
The Town of Westerly (Town), Westerly, RI, acting through its Purchasing Department, is hereby
soliciting sealed bids for the above referenced Request for Proposal (RFP) and you are hereby
invited to submit a Proposal for the Scope of Work described in this Invitation to Bid, in strict
accordance with the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Invitation to Bid.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM, Attachment B, NO
LATER THAN 2:00 p.m., EST, June 25, 2025. A Bid submitted on other than the attached BID
BREAKDOWN FORM may be rejected. All bids will be opened publicly in the Westerly Town
Council Chambers. Envelopes containing bids must be sealed and addressed to the
undersigned, at the Purchasing Department, 2nd Floor office, Westerly Town Hall, 45 Broad St.,
Westerly, RI 02891 and must be clearly marked with the Name and Address of Bidder, Bid Due
Date and Time, and RFP Number and Title. Bidders must include one original and a Digital
(soft) copy on flash/zip drive of the Bid as defined in the Instruction to Bidders.
BIDDER'S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing Agent
at ecardillo@westerlyri.gov no later than 12:00 p.m., EST, June 17, 2026, in a Microsoft Word
attachment with the corresponding solicitation number. Questions, if any, and responses will be
posted on the Town of Westerly website at www.westerlyri.gov as an addendum to this
solicitation. Bidders are responsible for checking the Town's website for all addenda
distributed in response to questions and requests for additional information.
NON-MANDATORY PRE-BID MEETING
A NON-mandatory pre-bid meeting will be held at the 23-41 Margin Street property
on Monday, June 8, 2026 at 1:00 p.m. EST.
NOTE: No Bidders questions will be answered during the pre-bid meeting. All questions
must be submitted in writing as directed above in the Bidder's Questions section.
RFP-1

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
SPECIAL INSTRUCTIONS TO BIDDERS
1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.
2. Price must include a 5% Bid Bond and cost of Payment and Performance Bonds. The
successful subcontractor will be required to post a 100% Payment and Performance Bond.
3. As this is a Rhode Island Public Works Project, bidders shall note that their bid must be based
on Prevailing Wage. The successful bidder and its subcontractors must pay their workers at
the applicable prevailing wage rates (latest determination) for the various trades on a weekly
basis and submit certified weekly payroll as described in the Instructions to Bidders. Prevailing
wage rate schedules are available at the Rhode Island Department of Labor and Training
website at www.dlt.ri.gov. It shall be the responsibility of the Bidder to utilize the most current
version of the wage determinations.
4. Bidder's prices shall include all Permits/Fees.
5. Quotes must be firm for a minimum of 120 days from the date of submission.
6. Field Visits - Subcontractor shall confirm field measurements as part of the bidding process.
Bidders must satisfy themselves, by personal examination of the location of the proposed
work, and by such other means as they may prefer as to the actual conditions and
requirements of the work, and inform themselves fully of the conditions and requirements of
the work, and inform themselves fully of the conditions relating to construction and labor under
which the work will be or is now being performed, and this Contractor must employ, so far as
possible, such methods and means in the carrying out of this work as will not cause any
interruptions or interference with any other contractor and a minimum of inconvenience and
injury to other persons and property.
7. Bid Completeness - Pricing submitted on this project must an all-inclusive price. The intent of
an all-inclusive Price is such that no Adds or Change Orders will be necessary.
8. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
9. If the Bidder submits a supporting/additional document with their bid, that document must
include page numbers.
10. The Bidder is responsible for the scheduling of police details. The Bidder shall inquire of the
Westerly PD as to the number and time frame of police details required prior to scheduling.
The Westerly Engineering Department will receive invoices for the police details associated
with the project directly from the police department and will pay the police department directly,
for days when the Bidder is actively working on the project. Failure to cancel details which
results in billing will be the financial responsibility of the Bidder.
11. Envelopes containing bids must be sealed and addressed to the Purchasing Agent, Eileen
Cardillo, at the Purchasing Department, Westerly Town Hall, 45 Broad St., Westerly, RI 02891
and must be clearly marked with the Name and Address of Bidder, Bid Due Date and Time,
and RFP Number and Title. Bidders must include one original and a DIGITAL copy of the Bid
on Flash or Zip drive.
12. Fifteen percent (15%) MBE/WBE participation is required.
13. Projects will be awarded to one bidder. Project breakdown is for analysis and accounting only.
RFP-2

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
RFP BID DOCUMENTS Page No.
Request for Proposal RFP 1-3
Attachment A - Scope of Work/Project Schedule A 1-6
Attachment B - Bid Form B 1-4
Attachment C - Instructions to Bidders C 1-5
Attachment D - Bid Preparation Checklist D-1
Attachment E - Experience Background E-1
Attachment F - Proposed Subcontractors F-1
APPENDIX A - Federal & State Requirements
APPENDIX B - Evaluation and Selection Criteria
APPENDIX C - RI MBE Utilization Plan
APPENDIX D - Drawings
BIDDER CERTIFICATION FORM: Bidders must include, complete, and submit a Bidder
Certification Form with each bid proposal. See Appendix A.
This solicitation is available at www.westerlyri.gov.
The Town of Westerly reserves the right to reject any/all bids, waive any informalities in
the bids received, to increase or reduce the scope of work to meet budgetary limitations,
including other needs, and to accept and award the bid to the lowest qualified bid deemed
most favorable to the interest of the Town. This is an evaluated bid and will not be
awarded solely on price. See Appendix B for Evaluation and Selection criteria.
The Town does not discriminate based on age, color, gender, national origin, race,
religion, sexual orientation, or disability in accordance with applicable laws and
regulations.
Eileen Cardillo, Purchasing Agent
Town of Westerly
45 Broad Street
Westerly, RI 02891
Tel: (401)348-2599
Email: ecardillo@westerlyri.gov
RFP-3

TOWN OF WESTERLY
ATTACHMENT A
SCOPE OF WORK
Project Schedule and Document Requirements
MARGIN STREET PUMP STATION PROTECTION REBID
RFP Number: 27-14
A) SCOPE OF WORK
Description of Project:
The Town of Westerly (hereinafter referred to as "the Town") is seeking bid proposals
from qualified Contractors to design and construct floodproofing measures to protect the
Margin Street pump station from potential 100-year flood waters related to the existing
surrounding elevations and proximity to the Pawcatuck River. The introduction of flood
waters into the station would cause tremendous strain on the pumps which could lead to
their failure or inability to keep up with demand. Failure of the pumps would allow the well
levels to rise which could cause a sanitary sewer overflow (SSO). Due to the location of
the pump station, an SSO could lead to sanitary sewage flowing directly into the
Pawcatuck River.
The Margin Street pump station is located at 23-41 Margin Street. The property contains
the sanitary sewer pump station and associated infrastructure, a vacant building
previously used during former on-site marina operations, an above-ground radio tower,
an asphalt-paved driveway, an unimproved gravel parking lot, and wetlands. Most of the
property is located within the Federal Emergency Management Agency (FEMA) mapped
100-year Flood Plain, with the remaining eastern portion of the property located within the
FEMA 500-year Flood Plain. A FEMA Flood Insurance Rate Map (FIRMette) and a
property survey plan dated November 2023 are provided as attachments to this
document. Existing site features and the approximate extents of regulated areas are
displayed on the survey plan.
The scope of work under this contract requires design, permitting application preparation,
submission and receipt of approval(s) through the Rhode Island Department of
Environmental Management (RIDEM) and/or the Coastal Resources Management
Council (CRMC); and, construction of the floodproofing measures for the following
sanitary sewer pump station components shown on the image provided below: wet well,
pump vault, two sanitary sewer manholes.
.
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TOWN OF WESTERLY
ATTACHMENT A
Floodproofing measures may include, but are not necessarily limited to, the following:
sealing pipe penetrations and structure joints, waterproofing electrical panels, installation
waterproof access hatches, replacing traditional manhole frames and covers with
watertight manhole covers, and installation of modular waterproof barriers. The work
includes, but is not necessarily limited to, design activities including technical site plan
preparation, construction bid document preparation, any required permitting, and
construction activities including excavation, demolition, procurement of materials, and
installation. Any proposed designs shall not affect operations or traffic flow on the
property.
Innovative approaches to the scope of work may be proposed and included in the
proposal for flood protection. Use of an innovative approach shall not affect construction
completion date. All applications submitted shall include detailed construction plans for
the scope of work. If the scope of work is altered and if required by RIDEM, RI
Infrastructure Bank, or any other applicable agencies, Bidder shall be responsible for any
additional permitting and/or approvals. Depending on the alternate approach proposed
for pump station flood protection, RIDEM/CRMC may require a revised wetlands
application. If the proposed design approach presents a difference in operations,
maintenance, life expectancy, or other applicable monetary and/or non-monetary factors,
Bidder shall explicitly detail the differences and include any applicable cost information.
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TOWN OF WESTERLY
ATTACHMENT A
The Town reserves the right to reject any/all bids, waive any informalities in the bids
received, to increase or reduce the scope of work to meet budgetary limitations, including
other needs, and to accept and award the bid to the lowest evaluated bid deemed most
favorable to the interest of the Town.
A Phase II subsurface site investigation was conducted by GZA GeoEnvironmental, Inc.
(GZA) at the 23-41 Margin Street property in March 2023 as part of a Targeted Brownfield
Assessment (TBA), documented in a Site Investigation Report (SIR) dated June 2023.
Laboratory analysis of shallow soil samples collected throughout the property detected
metals and polyaromatic hydrocarbons (PAHs) at concentrations that exceeded the
RIDEM Direct Exposure Criteria and/or Leachability Criteria. The Contractor's bid
proposal submitted to the Town shall account for costs associated with encountering any
polluted soils during the project, including but not necessarily limited to excavation,
stockpiling, covering/capping, sampling and laboratory testing, and off-site disposal. GZA
prepared a Remedial Action Work Plan (RAWP) for the property in August 2023. Copies
of the SIR and RAWP can be provided upon request.
Work under this Contract shall meet the following criteria:
1) Design, permit and construction floodproofing measures to protect pump station
and critical site equipment/infrastructure from flood waters/Pawcatuck River up to
an elevation of the base flood elevation (BFE) plus 1-foot. Any proposed floodwall
shall not interfere with existing on-site operation or traffic flow. Alternate solutions
proposed that do not include construction of a concrete floodwall shall provide flood
protection of the pump station and site infrastructure from flood waters/Pawcatuck
River up to an elevation of the site-specific BFE plus 1-foot.
2) Pump station must remain in secure service during entirety of construction. Bidder
shall coordinate with the Town's contracted WWTF operator, Jacobs.
3) Contractor shall mitigate impact to roadways, driveways and sidewalks. If
impacted, the Contractor shall be responsible for restoration to existing condition.
4) Any impacted site features shall be restored to existing conditions unless otherwise
approved by Town; site features include, but are not necessarily limited to items
such as buildings, subsurface utilities, landscaping, curbing, guard rail, etc.
5) Site inspections shall be scheduled with Max Sposato, DPW Director - Utilities.
6) Limited plans are available from the Westerly Water Department. Copies of these
plans are available electronically for review (see Appendix D). The drawings may
not reflect as-built conditions. All structures, utilities, equipment, and piping layout
elevations and dimensions shall be field verified by the Bidder; and,
7) Bidder shall prepare and submit all applications to obtain required permits.
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TOWN OF WESTERLY
ATTACHMENT A
8) Bidder shall provide construction plans stamped by a professional engineer
(licensed in the State of Rhode Island) and additional information as required by
RIDEM/CRMC for permitting and approvals.
As this project is being funded by a grant through the Rhode Island Infrastructure Bank
(RIIB), inclusion of RIIB's logo (below) is required on the specifications and plans
prepared by the awarded bidder.
Contractor shall be required to include all incidental costs associated with general
conditions, bond costs, insurance costs, administrative costs, permit fees, mobilization,
maintenance and protection of traffic, traffic signage, drums, barrels, cones, sawcutting,
trimming & fine grading, removal and disposal of subbase/reclaimed and unsuitable
material, material stockpiling and stockpiling erosion controls, and installation and
maintenance of temporary erosion control items as necessary and directed by the Town;
within the lump sum price submitted as part of the general bid within the accompanying
Bid Form.
Penalties to the Contractor will be applied if this requirement is not adhered to -
refer to General Conditions & Information to Bidders - Section H requirements
within these Contract Specifications.
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TOWN OF WESTERLY
ATTACHMENT A
B) PROJECT SCHEDULE
Contractor shall perform the described Work in accordance with the following schedule:
While the start date is an approximate milestone date and may be adjusted by the Town
to meet the overall project requirements, the Firm Work Completion Date must be strictly
adhered to.
Approximate Work Start Date: July 15, 2025
Approximate Work Completion Date: September 30, 2026
Firm Work Completion Date: October 30, 2026
C) PERFORMANCE AND PAYMENT BOND
The Contractor shall furnish, within five (5) calendar days after the date of notice of
award of contract by the Town, Performance and Payment Bonds in the amount of
100% of the Bid amount covering the faithful performance of the contract.
The Performance Bond is to be secured through an insurance company or companies
which are licensed in the State of Rhode Island, or which is approved by the Town.
The Bond will remain in effect throughout the warranty period.
D) LIQUIDATED DAMAGES
The Contractor will be assessed a penalty of $1,000.00 per each calendar day for which
work of the Contract is not substantially completed within the allotted completion period
as provided within Section E - Time for Completion.
E) TIME OF COMPLETION
The Contractor to whom this contract may be awarded will be required to commence
work within seven (7) days after award. The Notice to Proceed may, at the option of the
Town, be sent any time after the award of the contract and even prior to the formal
signing of the contract document and surety bond. The contractor shall begin work within
the time stated above and shall perform the work diligently thereafter to complete all the
work contemplated by this contract by October 30, 2026.
F) RETAINAGE
If this bid is accepted, the retainage shall be an amount equal to 5% of the completed
work until 75% of the work has been completed. At 75% completion, the retainage may
be reduced to 2.5% by the Town, unless the Town certifies that the job is not proceeding
satisfactorily, but in any event the amounts previously retained shall not be paid to the
Contractor until the work is completed. At 75% completion, or any time thereafter when
the progress of the work, in the opinion of the Town is not satisfactory, additional
amounts may be retained, but in no event shall the total retainage be more than 5% of
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TOWN OF WESTERLY
ATTACHMENT A
the value of the work completed. Upon satisfactory completion of the work, any amount
retained will be paid to the Contractor.
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TOWN OF WESTERLY
ATTACHMENT B
Bid Form
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH BID
RFP NAME: Margin Street Pump Station Protection Rebid
RFP NUMBER: 27-14
Company Name:
________________________________________________________
The undersigned, having familiarized himself/herself with the Request for Proposal, does
hereby submit the following fee proposal for pavement improvements in accordance with
the specifications and details within the Request for Proposal, and as contained in any
addenda issued prior to the date of Bid opening. This fee is inclusive of all mobilization,
labor, equipment, hauling, fuel, materials, supplies, waste dump fees, tipping fees,
permits, and insurance.
I / we propose to complete all items as described and listed in the Town of Westerly's
Request for Proposal, as written in words and written in figures below:
Undersigned acknowledges that projects will be awarded to one bidder. Project
breakdown is for analysis and accounting only.
B-1