LSHS CAFE DESIGN

Location:	North Carolina
Posted:	Aug 12, 2026
Due:	Aug 17, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction
Solicitation No:	206-906-52-2027-001
Publication URL:	To access bid details, please log in.

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LEXINGTON CITY SCHOOLS

THRIVE IN THE HIVE

REQUEST FOR PROPOSAL

RFP# 906-52-2027-001 LCS

NOTICE IS HEREBY GIVEN that the School Nutrition Department of Lexington City Schools (hereafter called the

“District”) invites qualified persons or firms interested in dining room tables and seating of the Lexington Senior High

School cafeteria. The requirements for submitting a proposal are stated in the attached Request for Proposals #

906-52-2027-001 LCS (the "RFP"). Please review this document carefully.

LSHS CAFE DESIGN

SEALED PROPOSALS FOR PROVIDING THE PRODUCTS DESCRIBED HEREIN MUST BE RECEIVED

NO LATER THAN: 3:00 P.M. October 1, 2026. PROPOSALS SUBMITTED AFTER THAT TIME AND DATE

WILL BE REJECTED.

ALL PROPOSALS WILL BE SUBMITTED TO THE FOLLOWING ADDRESS:

Lexington City Schools - School Nutrition

Attn: Katelyn Brown

1010 Fair Street

Lexington, NC 27292

All inquiries for information regarding preparation and submission requirements of this proposal shall be in

writing and directed to:

Director of School Nutrition: Katelyn Brown

kgbrown@lexcs.org

Lexington City Schools

1010 Fair Street

Lexington, NC 27292

All other communication and questions regarding this RFP must be directed to the above person. No other contact

with any member of the Board of Education, any administrators, staff or employees of the District is permitted before

or after completion of the RFP process. Failure to follow this directive or any attempt to contact or influence any such

person may result in rejection or disqualification of proposal. If a bidder discovers any significant ambiguity, error,

conflict, discrepancy, omission, or other deficiency in this RFP, the bidder should immediately notify the above named

individual of such error and request modification or clarification of the RFP document

All responses to written requests for information and questions will be in writing and will be sent to all known

interested parties. Oral responses will be considered unauthorized and non-binding to the District.

(336) 242-1527

@LCSJackets

(336) 249-3206

@lcsspotlight

Icsjackets

www.lexcs.org

Lexington City Schools, NC

1010 Fair Street Lexington, NC 27292

LEXINGTON CITY SCHOOLS

THRIVE IN THE HIVE

REQUEST FOR PROPOSAL

RFP# 906-52-2027-001 LCS

NOTICE TO BIDDERS

The Board of Education of the City of Lexington (hereinafter called the “District”) is seeking proposals from persons

or firms qualified and experienced in dining room tables and seating for public facilities or school cafeterias. Students

have demonstrated that learning is enhanced after completion of a healthy meal; therefore, the School Nutrition

Department is dedicated to providing all students a nutritious and complete meal in a comfortable and appealing

environment.

The specific details shown herein shall be considered minimum unless otherwise shown. The specifications, terms,

and conditions included with this RFP shall govern in any resulting contract(s) unless approved otherwise in writing

by the Lexington City Board of Education. The bidder consents to personal jurisdiction and venue in a state court of

competent jurisdiction in Davidson County, North Carolina.

Sealed proposals are subject to the conditions made a part hereof, will be received at: 1010 Fair St. Lexington, NC

27292 until 3:00 pm (ET) October 1, 2026. Proposals shall be clearly marked with the Lexington City Schools’

Proposal name and number submitted by the deadline identified above. Late Proposals and Proposals submitted via

fax or email will not be accepted.

PROPOSAL PREPARATION AND SUBMISSION

Proposals entitled for consideration must be made to Lexington City Schools in accordance with the following:

1. Proposals must be printed in a font no smaller than 11 point on 8 ½” x 11” paper.

2. Proposals, along with all required documents, must be submitted in the manner described herein.

3. By responding to the RFP, the proposer certifies that it has not communicated with any employee or member of

the District in a manner that might provide the proposer an advantage over any other proposer. A violation of

the foregoing is cause for rejection of that particular Proposal without further consideration.

4. By submitting a Proposal, proposer certifies that he/she understands, agrees with, and will abide by, the terms

and conditions set forth in this RFP.

5. All costs incurred by the proposer in the preparation of a Proposal responding to this RFP are the responsibility

of the proposer and will not be reimbursed by the District.

Proposals are not to contain confidential/proprietary information. Lexington City Schools is subject to North Carolina

Public Records statutes. Proposals must contain sufficient information to be evaluated without reference to any

confidential or proprietary information. Any Proposal submitted that is marked “confidential” or “proprietary,” or that

contains materials so marked, may be returned to the proposer and not be considered for award.

Copies of the RFP may be obtained from the Lexington City Schools website by clicking the following link:

https://www.lexcs.org/page/bids or visiting our website at www.lexcs.org.

(336) 242-1527

@LCSJackets

(336) 249-3206

@lcsspotlight

Icsjackets

www.lexcs.org

Lexington City Schools, NC

1010 Fair Street Lexington, NC 27292

LEXINGTON CITY SCHOOLS

THRIVE IN THE HIVE

REQUEST FOR PROPOSAL

RFP# 906-52-2027-001 LCS

CONTRACT TERMS

Effective October 14, 2026

OBJECTIVE

To transform the cafeteria area into an attractive dining area with dining room tables and seating. The School Nutrition

Department wishes to provide a comfortable atmosphere where students can enjoy eating in a pleasant dining area of

which they can be proud. School colors and mascot should be included and should be age appropriate for high school

students.

SCHEDULE OF EVENTS

DATE

September 2, 2026

October 1, 2026

October 2, 2026

October 13, 2026

October 14, 2026

EVENT

Contractor site visit completed

Due date for proposals (preliminary design)

Evaluation of proposals

LCS Board of Education approval

Notification to awarded contractor

SUBMISSION REQUIREMENTS

The successful bidder shall perform the following phases:

1. Site Visit and Information Gathering

2. Preliminary Design

3. Revisions to Preliminary Design

4. Final Design and Plan Production

5. Production, Delivery and Installation Services

6. Project Management

PROPOSAL FORMAT

(336) 242-1527

@LCSJackets

(336) 249-3206

@lcsspotlight

Icsjackets

www.lexcs.org

Lexington City Schools, NC

1010 Fair Street Lexington, NC 27292

LEXINGTON CITY SCHOOLS

THRIVE IN THE HIVE

REQUEST FOR PROPOSAL

RFP# 906-52-2027-001 LCS

Prefacing the proposal, the offer shall provide an Executive Summary of two (2) pages or less, which gives in brief,

concise terms, a summation of the proposal. The proposal itself shall be organized in the following format and

informational sequence:

A. Full name and address of the contractor submitting the proposal and a brief summary of the contractor's

corporate experience and individual experience for personnel who will provide the product or service.

B. A list of at least three (3) references from current customers. Each reference must contain the

reference’s name, address, and telephone number for point of contact.

C. Executed copies of certifications included at the end of this RFP.

Forms attached.

Attachment A.….Evidence of Insurance

Attachment B…...Vendor Data Sheet

Attachment C……Reference Data Sheet

Attachment D……NC Lunsford Act

Attachment E……HUB Certification (32.7)

Attachment F……Certification of Contracts, Grants, Loans, Cooperative Agreements and

Lobbying

Attachment G……Certification Regarding Debarment, Suspension and Other

SCOPE OF WORK

1. The selected bidder will provide dining room tables and seating.

2. The selected bidder should also reflect school pride and age appropriate.

3. The selected bidder will reorganize existing spaces and make updates to better reflect current and emerging

customer expectations and operating models.

PHASE I - Site Visit and Information Gathering

(336) 242-1527

@LCSJackets

(336) 249-3206

@lcsspotlight

Icsjackets

www.lexcs.org

Lexington City Schools, NC

1010 Fair Street Lexington, NC 27292

LEXINGTON CITY SCHOOLS

THRIVE IN THE HIVE

REQUEST FOR PROPOSAL

RFP# 906-52-2027-001 LCS

The bidder will gather and complete field dimensions for dining room tables and seating placement.

PHASE II - Preliminary Design

The bidder will prepare and present the following:

a. Overall project plan

b. Line drawings of sections and details (may use actual photographs to depict images or color changes)

PHASE III - Final Design and Plan Production

The selected bidder will coordinate all final documents, drawings and bid details.

PHASE IV - Delivery and Installation

The selected bidder will deliver all materials and provide complete installation services as required to complete the

Project.

PHASE V – Project Management and Payment for Services Rendered

Project management should include a detailed timeline as needed for successful completion of the project.

Payment to the successful bidder will be made within 30 days of the completion of the installation.

PREPARING AND SUBMITTING A PROPOSAL

General Instructions:

The evaluation and selection of a contractor(s) will be based upon the vendor’s proposal, products, and references.

Failure to respond to each of the requirements in the RFP may be the basis for rejecting the proposal. Elaborate

proposals (e.g. expensive artwork) beyond that sufficient to present a complete and effective proposal are not

necessary or desired.

Right to Reject Proposals and Negotiate Contract Terms

The LCS Board of Education reserves the right to reject any and all proposals and to waive minor irregularities and

technicalities. The judgment of the LCS Board of Education on such matters shall be final. LCS Board of Education

further retains the right to negotiate the terms of the contract, including the award amount, with the selected proposer

prior to entering into a contract. If contract negotiations cannot be concluded successfully with the highest scoring

proposer, the District may negotiate a contract with the next highest scoring proposer.

SELECTION PROCESS

(336) 242-1527

@LCSJackets

(336) 249-3206

@lcsspotlight

Icsjackets

www.lexcs.org

Lexington City Schools, NC

1010 Fair Street Lexington, NC 27292

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	206-906-52-2027-001
Project Title:	LSHS CAFE DESIGN
Description:	School Nutrition Department of Lexington City Schools (hereafter called the “District”) invites qualified persons or firms interested in dining room tables and seating of the Lexington Senior High School cafeteria. The requirements for submitting a proposal are stated in the attached Request for Proposals # 906-52-2027-001 LCS (the "RFP").
Opening Date:	8/17/2026 2:00 PM
Posted Date:	8/13/2026
Status:	Open
Department:	LEXINGTON CITY SCHOOLS


Solicitation Number * 206-906-52-2027-001	Department LEXINGTON CITY SCHOOLS	Status Reason Open
Opening Date 2026-08-17T14:00:00.0000000	Posted Date * 2026-08-12T18:02:50.0000000Z	Primary Commodity Code Merchandising furniture and accessories
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * RFP
Owner Lisa Jones
Description School Nutrition Department of Lexington City Schools (hereafter called the “District”) invites qualified persons or firms interested in dining room tables and seating of the Lexington Senior High School cafeteria. The requirements for submitting a proposal are stated in the attached Request for Proposals # 906-52-2027-001 LCS (the "RFP").