RFB - School Carpet
| Location: | Tennessee |
|---|---|
| Posted: | May 7, 2026 |
| Due: | May 27, 2026 |
| Agency: | White County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Items/Services | Posting Date | Closing Date | |
|
RFB - School Carpet |
05/08/2026 |
05/27/2026 |
|
Attachment Preview
WHITE COUNTY, TENNESSEE
DEPARTMENT OF FINANCE
COURTHOUSE ROOM 204
1 EAST BOCKMAN WAY
SPARTA, TENNESSEE 38583
PHONE (931)-836-3216 FAX (931)-836-3343
finance@whitecountytn.gov
WHITE COUNTY, TENNESSEE
Procurement Package
for
RFB Number: 2026-0527-01-005
Published May 8, 2026
White County
Rowland Sawmill Building
RFB Opening:
May 27, 2026
2:00pm Central Time
RFB Opening Location:
White County Department of Finance
1 East Bockman Way, Room 204
Sparta, Tennessee 38583
Posted for public inspection at
whitecountytn.gov/bids
Request for Bids
RFB Number: 2026-0527-01-005
White County – Rowland Sawmill Building
1
Table of Contents
I. Purpose and Overview............................................................................................................................3
A. Purpose...............................................................................................................................................3
B. Project Description .............................................................................................................................3
II. Scope of Work ........................................................................................................................................3
A. Specifications .....................................................................................................................................3
B. Completion and Cleanup ....................................................................................................................4
C. Contractor Licensing Requirements ...................................................................................................4
D. Bonding Requirements .......................................................................................................................4
E. Insurance Coverage ............................................................................................................................4
F. Non-Mandatory Pre-Bid Meeting.......................................................................................................4
III. Instructions for Request for Bids Responses ..........................................................................................4
A. Compliance with RFB ........................................................................................................................4
B. Delivery of RFB Response.................................................................................................................5
IV. General Terms and Conditions ...............................................................................................................5
A. Bid Document ....................................................................................................................................5
B. Electronic Transmissions ...................................................................................................................5
C. Bid Bond ............................................................................................................................................6
D. Performance Bond..............................................................................................................................6
E. Payment Bond ....................................................................................................................................6
F. Disclosures by Bidders.......................................................................................................................6
G. Laws and Regulations ........................................................................................................................6
H. Sub-contracts......................................................................................................................................6
I. Award of Contract..............................................................................................................................6
J. Retainage............................................................................................................................................7
K. Title VI of the Civil Rights Act of 1964.............................................................................................7
L. Warranty.............................................................................................................................................7
M. Payments ............................................................................................................................................7
N. Errors in Bids .....................................................................................................................................7
O. Taxes ..................................................................................................................................................7
P. Tie Bids ..............................................................................................................................................7
Q. Background Checks and Dress Code..................................................................................................7
R. Specification Details...........................................................................................................................8
V. Advertisement for RFB...........................................................................................................................8
VI. RFB Response Form...............................................................................................................................9
VII. References Form...................................................................................................................................10
VIII. Exception Form ....................................................................................................................................11
IX. Iran Divestment Act..............................................................................................................................12
X. Drug-Free Workplace Affidavit............................................................................................................13
White County, Tennessee
Page 2 of 13
Request for Bids
RFB Number: 2026-0527-01-005
White County – Rowland Sawmill Building
1
I. Purpose and Overview
A. Purpose
The White County Department of Finance is soliciting bids for the construction of building
covering the Rowland Sawmill in Quebeck, Tennessee.
B. Project Description
The objective of this request for bids is to secure a contract with a company to construct a
36’x84’ structure which covers the existing Rowland Sawmill, located at 9776
McMinnville Highway, Quebeck, Tennessee 38579.
Bidders are strongly encouraged to attend the non-mandatory pre-bid meeting scheduled
for Monday, May 18, 2026 at 9:00am. Bidders may also visit the site at their convenience,
as the site is easily accessible form the McMinnville Highway.
II. Scope of Work
A. Specifications
1. Type, Size, and Dimensions
The structure shall be a roof and upper gables with gutters.
a) The structure shall be 36’ (width) x 84’ (length) x 12’ (height)
b) One side shall have a 14’ height due to an elevation change on the site
2. Construction General
a) All posts must be set in concrete
b) All posts shall be 6”x6” on 12’ centers
3. Construction General - Roof
a) Wood trusses with 4/12 pitch
b) 2”x4” roof purlins
4. Metal
a) 29 gauge, painted metal on roof
b) 29 gauge, painted metal on 2’ skirts and upper gables
c) Standard manufacturer’s warranty. Warranty documents must be provided
upon completion of building
d) Contractor must coordinate color selection with County
5. Materials and Labor
All materials and labor for construction of the equipment shed shall be the
responsibility of the contractor.
6. Building Permit
Due to the nature of this project and that it is a county owned facility, a building permit
is not required.
White County, Tennessee
Page 3 of 13
Request for Bids
RFB Number: 2026-0527-01-005
White County – Rowland Sawmill Building
1
B. Completion and Cleanup
1. Time of Completion
Contractor will be required to complete the project within 180 days of receiving a
notice to proceed. In the event the contractor exceeds is unable to complete the
project within this timeframe, White County reserves the right to charge liquidated
damages at a rate of $50 per calendar day. Delays caused by weather or other acts
outside of the contractor’s control may be considered by White County when
assessing liquidated damages.
2. Site Cleanup
At the completion of the project, contractor shall be responsible to remove and dispose
of all debris, trash, or scrap which may have accumulated on site as a result of
construction.
C. Contractor Licensing Requirements
Any prime contractor submitting a bid in response to this invitation which is more than
$25,000 shall be required to hold a valid contractor license from the State of Tennessee
with appropriate classifications and sufficient monetary limitations, in compliance with
TCA §62-6-119. Bidders must list their name, license number, expiration date, and
license classification on the outside of the bid envelope.
D. Bonding Requirements
Bonding requirements, including bid bonds, payment bonds, and performance bonds, will
only be applicable to this project if the bid price is more than $100,000. For bids less
than $100,000, bonds will be not be required.
E. Insurance Coverage
Prior to contract execution, the selected bidder will be required to provide White County
a certificate of insurance with at least $1,000,000 in general liability coverage.
Additionally, the provided certificate shall name White County Government as an
additional insured on the contractor’s policy.
F. Non-Mandatory Pre-Bid Meeting
A non-mandatory pre-bid conference will be held on Monday, May 18, 2026 at 9:00am
Central Time at the site located at 9776 McMinnville Highway, Quebeck, Tennessee
38579. Attendance at the pre-bid is not mandatory. The purpose of this meeting is to
explain the scope of work and to provide an opportunity for bidders to ask questions
about the project.
III. Instructions for Request for Bids Responses
A. Compliance with RFB
Submissions must be in strict compliance with this Request for Bids. Failure to comply
with all provisions of the RFB may result in disqualification.
Requests for additional information or clarifications by potential Bidders must be made in
writing. Proposers should email requests for additional information or clarifications.
White County, Tennessee
Page 4 of 13
Request for Bids
RFB Number: 2026-0527-01-005
White County – Rowland Sawmill Building
1
Requests for additional information or clarifications shall be sent to:
Chad S. Marcum
Director of Finance
White County, Tennessee
chad.marcum@whitecountytn.gov
Prior to the due date, responses to inquiries and all RFB amendments White County
deemed necessary will be issued and published on the solicitation web page. Proposers
should not rely on any representations, statements, or explanations other than those made
in any written addendum to this RFB. Where there appears to be a conflict between the
RFB and any addenda issued, the last addendum issued shall prevail.
Addenda will be made available on the solicitation web page and it is solely the Bidder’s
responsibility to assure receipt of all addenda.
Solicitation Web Page is: www.whitecountytn.gov/bids
B. Delivery of RFB Response
Submissions will be accepted by the White County Department of Finance no later than
2:00 p.m. May 27, 2026 (local time).
All documents shall be submitted to the following:
Chad S. Marcum
Director of Finance
White County Department of Finance
1 East Bockman Way, Room 204
Sparta, Tennessee 38583
All submissions must be written, sealed, and labeled as a response to this RFB. Submission by
electronic means will not be accepted.
IV. General Terms and Conditions
A. Bid Document
For certain projects White County will supply a bid form to be completed by the bidder.
When such forms are issued, only bids returned with the proper forms will be accepted.
Envelopes must be sealed and marked as a bid document. Any bid may be withdrawn prior
to the day, date and time as set forth in the “bid invitation”. On construction related bids,
the envelope must contain the following information visible from the outside: TN License
number, expiration date, classifications and limitations.
B. Electronic Transmissions
Electronic transmissions will not be accepted, except when in the course of the bidding
process addendums or other notifications of errors on behalf of the owner places an undue
hardship upon prospective bidders. Written notification by the owner must precede the
acceptance of facsimile or email transmissions.
White County, Tennessee
Page 5 of 13
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