RFQ 35866 PREVENTATIVE MAINTENANCE, INSPECTION, AND REPAIR OF PREACTION (PA) AND CLEAN AGENT (CA) SPRINKLER SYSTEMS

Number

Title

3/3/2026 2:30 PM

3/11/2026 11:00 AM

3/25/2026 2:30 PM

Najey McDuffie at Najey.McDuffie@pgworks.com;

procurement@pgworks.com

RFQ

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

VARIOUS,
PHILADELPHIA, PA US

PLEASE SUBMIT A SEALED BID FOR RFQ 35866 PREVENTATIVE MAINTENANCE, INSPECTION, AND REPAIR OF PREACTION (PA) AND CLEAN AGENT (CA) SPRINKLER SYSTEMS.

** ALL QUESTIONS CONCERNING THIS REQUEST FOR QUOTATION MUST BE SUBMITTED VIA PROCUREWARE AT PGW.PROCUREWARE.COM NO LATER THAN 11:00 AM ON WEDNESDAY, MARCH 11, 2026.

**A NON-MANDATORY PRE-BID TELEPHONE CONFERENCE IS SCHEDULED FOR WEDNESDAY, MARCH 18, 2026 AT 10:00 AM EASTERN STANDARD TIME TO ANSWER QUESTIONS AND REQUESTS FOR CLARIFICATION. BIDDERS WHO WISH TO PARTICIPATEMUST DIAL AS FOLLOWS: DIAL-IN (267) 857-3813 AND PHONE CONFERENCE ID: 124 682 622#

** BIDS MUST BE RECEIVED NO LATER THAN WEDNESDAY, MARCH 25, 2026 BY 2:30 P.M., VIA PROCUREWARE AT PGW.PROCUREWARE.COM

SCOPE OF WORK:

THE SELECTED VENDOR SHALL FURNISH ALL MATERIALS, LABOR, EQUIPMENT, TOOLS, AND ALL OTHER ITEMS NECESSARY TO PROVIDE A COMPLETE PROGRAM OF PREVENTATIVE MAINTENANCE AND REPAIR SERVICES FOR PGW’S CLEAN AGENT (CA) AND PRE ACTION (PA) FIRE SUPPRESSION SYSTEMS.

CONTRACT TERM:

TWO (2) YEAR CONTRACT TERM; WITH THE OPTION OF THREE (3), ONE (1) YEAR RENEWALS.

BID PRICING:

PLEASE SEE PRICING MATRIX.SPRINKLER SYSTEM.CLEAN AGENT & PRE ACTION.XLSX

BASIS OF AWARD:

THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.

ADDITIONAL NOTES:

1. THE BASIS OF AWARD IS BASED ON LOWEST RESPONSIVE AND RESPONSIBLE BIDDER.
2. ALL CONTRACTORS MUST ADHERE TO ALL REQUIREMENTS AND STANDARDS THAT HAVE BEEN OUTLINED IN THE ATTACHED DETAILED SCOPE OF WORK, SPECIFICATION AND ALL OTHER SUPPORTING DOCUMENTATION RELATED TO THIS PROJECT.
3. ALL CONTRACTORS MUST MEET THE REQUIREMENTS SET FORTH IN THE INSURANCE SPECIFICATION ATTACHED HERETO. IT IS REQUIRED THAT PGW AND THE PFMC ARE NAMED AS ADDITIONAL INSURED. EVIDENCE OF CURRENT INSURANCE COVERAGE MUST BE SUBMITTED WITH YOUR BID SUBMISSION.
4. ALL CONTRACTORS MUST COMPLETE AND RETURN THE BIDDER’S CERTIFICATION FORM WITH YOUR BID RESPONSE; IMPRINTED WITH YOUR COMPANY’S CORPORATE SEAL.
5. ALL SUBCONTRACTORS MUST BE APPROVED BY PGW.
6. ALL CONTRACTORS SHALL UTILIZE A LABOR FORCE THAT WILL NOT LEAD TO ANY WORK STOPPAGES, PICKETING OR OTHER LABOR DISTURBANCES. BIDDER’S INDEMNIFICATION UNDER THE CONTRACT SHALL INCLUDE ANY CLAIMS OR LOSSES ARISING FROM ANY LABOR DISTURBANCE, INCLUDING LOSSES TO PGW IF A LABOR DISTURBANCE CAUSES A STOPPAGE BY PGW’S UNIONIZED FORCES.
7. IF YOU ARE A CERTIFIED MINORITY, WOMAN, VETERAN, OR DISABLED OWNED BUSINESS, WHEN SUBMITTING YOUR BID RESPONSE, PLEASE BE SURE TO INCLUDE A COPY OF YOUR MOST CURRENT CERTIFICATION FOR VERIFICATION PURPOSES”.
8. ANY PURCHASE ORDER RESULTING FROM THIS REQUEST FOR QUOTATION IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
9. PLEASE REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT OF INVOICES. FOR ASSISTANCE OR IF YOU HAVE ANY INVOICING QUESTIONS, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980. PLEASE SEE THE ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS ATTACHED.
10. PLEASE ENSURE THAT ALL REQUIRED DOCUMENTS INCLUDED IN THIS RFQ, ARE COMPLETED ACCORDINGLY AND SUBMITTED WITH YOUR BID RESPONSE. PLEASE NOTE THAT BIDDERS WILL BE DEEMED NON-RESPONSIVE FOR ANY MISSING AND/OR INCOMPLETE REQUIRED DOCUMENTS RELATED TO THIS RFQ.
11. ANY BIDDER THAT HAS HAD A CONTRACT WITH PGW TERMINATED DURING THE PREVIOUS THREE YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIBLE AND NON-QUALIFIED FOR THIS RFQ.
12. THE SUCCESSFUL CONTRACTOR SHALL OBTAIN AND PAY FOR ALL REQUIRED PERMITS.
13. CONTRACTORS AND THEIR EMPLOYEES WILL ONLY ENGAGE IN ACTIVITIES DIRECTLY RELATING TO THE SUBJECT SCOPE OF WORK. "HORSEPLAY" AND OTHER NON-JOB RELATED ACTIVITIES ARE NOT PERMITTED.
14. FOR ALL NEW CONTRACTORS, PLEASE COMPLETE THE ATTACHED QUESTIONNAIRE AND FINANCIAL STATEMENT FOR QUALIFYING VENDORS OR CONTRACTORS’ QUALIFICATION QUESTIONNAIRE (IF APPLICABLE).
15. THE SUCCESSFUL CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROPER INSTALLATION AND WORKING OF EVERYTHING IN THIS CONTRACTOR AND SHALL GUARANTEE TO REMEDY FREE OF CHARGE ANY DEFECTS IN WORKMANSHIP AND MATERIALS THAT GIVES RISE TO TROUBLE OF ANY KIND FOR A PERIOD OF 12 MONTHS FROM THE TIME OF FINAL ACCEPTANCE OF HIS WORK.

16. CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS. SUSPENSION OR DEBARMENT OF CONTRACTOR BY PGW PURSUANT TO PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.

17. THIS PROJECT IS COVERED BY THE PENNSYLVANIA PREVAILING WAGE ACT, 43 P.S. § 165-1 ET SEQ.

ANY QUESTIONS REGARDING THIS RFQ PACKET, PLEASE CONTACT NAJEY MCDUFFIE VIA EMAIL AT NAJEY.MCDUFFIE@PGWORKS.COM

BID PREPARED BY: ____________________________

TELEPHONE/FAX NUMBER: ____________________________

E-MAIL ADDRESS: ____________________________________