VILLAGE OF LIBERTYVILLE - REQUEST FOR PROPOSALS
Owner will receive sealed proposals for the Work generally described as follows:
2026 PARKWAY TREE PLANTING PROGRAM
Village of Libertyville, Department of Public Works, 325 N. Milwaukee Avenue, Suite 203, Libertyville, Illinois 60048-2090
Attention: Paul Kendzior, P.E., C.F.M., Director of Public Works
Sealed bids are due by and will be publicly opened on February 10, 2026 – 11:00 A.M at 325 N. Milwaukee Avenue, Suite 203, (Second Floor of PNC Bank building), Libertyville, Illinois 60048 Any questions relating to the bid specifications, please contact David Thornborough, Superintendent of Public Works at 847-918-2076 or
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INSTRUCTIONS TO BIDDERS
Planholders Form
All potential bidders must complete the Planholders Form. Contact information submitted on the form will be used in the event the Village issues an Addendum to the RFP.
Click Here for the Planholder Form
. After submitting the form, you will be forwarded to the Request for Proposal and Exhibits.
Preparation of Proposals
All proposals for the Work shall be made only on the blank Contract form attached to this Request for Contract and shall be complete with a price for each and every item named in the Schedule of Prices section of the Contract form. All proposals must be signed by an authorized official. Proposals that contain omissions, erasures, alterations, or additions not called for, conditional or alternate bids unless called for, or that contain irregularities of any kind may be rejected.
Clarifications
Owner reserves the right to make clarifications, corrections, or changes in this Request for Contract at any time prior to the time proposals are opened. All bidders or prospective bidders will be informed of said clarifications, corrections, or changes.
Delivery of Proposals
Each proposal shall be submitted in a sealed envelope plainly marked with the title of the contract and the bidder’s full legal name and shall be addressed and delivered to the place and before the time set forth above. Proposals may be delivered by mail or in person. Proposals received after the time specified above will be returned unopened.
Opening of Proposals
Proposals will be publicly opened and read at the time and place specified above. Bidders, their authorized agents, and interested parties are invited to be present.
Withdrawal of Proposals
No proposal shall be withdrawn for a period of 90 days after the opening of any proposal.
Rejection of Bids
Proposals that are not submitted on the Contract form or that are not prepared in accordance with these Instructions to Bidders may be rejected. If not rejected, Owner may demand correction of any deficiency and accept the deficiently prepared proposal upon compliance with these Instructions to Bidders.
Acceptance of Proposals
Proposals submitted are offers only and the decision to accept or reject is a function of quality, reliability, capability, reputation, and expertise of the bidders.
Owner reserves the right to accept the proposal that is, in its judgment, the best and most favorable to the interests of Owner and to the public; to reject the low price proposal; to accept any item of any proposal; to reject any and all proposals; and to waive irregularities and informalities in any proposal submitted or in the request for proposal process; provided, however, the waiver of any prior defect or informality shall not be considered a waiver of any future or similar defect or informality. Bidders should not rely upon, or anticipate, such waivers in submitting their proposal.
Upon acceptance of the successful Bidder's proposal by Owner, the successful Bidder's proposal, together with Owner's notification of acceptance in the form attached to this Request for Proposals, shall become the contract for the Work.
