Request for Information for a Video Management System

Request for Information No. P-130000897
Thursday, October 1, 2026
Notice is hereby given that the City of Ventura is seeking Information from qualified
respondents on how an interested party could provide a Video Management System
(VMS), in accordance with this Request for Information (RFI).
Closing Time and Date
Thursday, October 29, 2026, at 4:00PM PST

Request for Information No. I-130000897
Video Management System
1.0 Objective
The City of Ventura is seeking information from qualified vendors regarding modern video
management system (VMS) solutions to support the City's expanding public safety
camera program. The purpose of this RFI is to better understand available technologies,
capabilities, and vendor approaches that can support the City's long-term modernization,
cybersecurity, and scalability goals.
2.0 RFI Overview
2.1 RFI General Information
Please note that this Request for Information (RFI) is for informational purposes only, and
no contract will be awarded as a result. A firm or organization's response to the RFI, or
lack thereof, will have no impact on the evaluation of responses to any subsequent
Request for Proposal (RFP) or Invitation to Bid (ITB) released. Responses will be used
solely for information and planning purposes.
Respondents are advised that the City will not pay for any information or administrative
costs incurred in response to this RFI; all costs associated with responding to this RFI
will be solely at the interested party's expense.
Responses and materials submitted become the property of the City. Please note that
all responses are public record. Do not submit confidential information in your response.
If a solicitation is released, it will be advertised on the City's website or may be mailed
individually, at the City's discretion. It is the responsibility of the potential Respondents
to monitor these sites for additional information pertaining to this requirement.
Copies of the RFI and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids
2.2 RFI City of Ventura Point of Contact
The following individual is designated as the point of contact for this RFI:
Nicole Supan, Purchasing Supervisor
Purchasing & Contracts Division; Finance Department
Email: nsupan@cityofventura.ca.gov
2.3 RFI Timeline
Please review the RFI timeline below. Dates may be modified or amended by the City,
which will be posted in the form of an addendum to this RFI notifying prospective
respondents of any change.

Request for Information No. I-130000897
Video Management System
Release of Request for Information Thursday, October 1, 2026
RFI Information Session Thursday, October 8, 2026, at ?
Questions to be submitted via Email Monday, October 12, 2026, at 2:00PM PST
Addendum to be Issued, if required Wednesday, October 14, 2026
Response Submission Deadline Thursday, October 29, 2026, at 4:00PM PST
2.4 RFI Information Session
An RFI Information Session will be held to answer questions from prospective
respondents. During the Information Session, IT Staff will summarize the goals of the RFI,
the information requested and take questions from prospective respondents about the
RFI. The RFI Information Session will be held on Microsoft Teams on
2.5 Questions
Questions regarding this RFI shall be submitted in writing, via e-mail to the Purchasing &
Contracts Division's Representative, Nicole Supan at nsupan@cityofventura.ca.gov.
Verbal questions will NOT be accepted. Questions will be answered in the form of an
Addendum and posted to the City's website; accordingly, questions shall NOT contain
proprietary or classified information. Questions received after the deadline may not be
answered.
2.6 RFI Submission Instructions
Please submit your responses to this RFI via email to the Purchasing Supervisor, Nicole
Supan at nsupan@cityofventura.ca.gov, on or before the closing date and time of
Thursday, October 29, 2026, at 4:00PM PST. Physical copies of the RFI responses are
optional; physical copies can be delivered to:
Purchasing & Contracts Division
501 Poli St., Room 102
Ventura, CA 93001

Request for Information No. I-130000897
Video Management System
3.0 Information Requested
3.1 Background
The City currently operates approximately 220 cameras across multiple facilities and
expects this number to exceed 300 by 2027. Devices include fixed, PTZ, multisensor,
and license plate recognition cameras. The City uses the Ocularis Video Management
System today and is planning a transition to an environment standardized on Axis
cameras. Due to bandwidth constraints, the City relies on an on-premises or hybrid
architecture with distributed recording across multiple locations. The Information
Technology Department centrally manages this infrastructure in support of operational
needs across public safety departments.
3.2 Scope of Work
The purpose of this RFI is to better understand available technologies, capabilities, and
vendor approaches that can support the City's long-term modernization, cybersecurity,
and scalability goals. A future VMS must enable multi-site viewing, advanced video
search (including vehicle and people detection), role-based access control, secure
remote access, and CJIS-aligned logging, retention, and auditing. The City is also
seeking robust video analytics, camera-health monitoring, system performance
dashboards, and efficient evidence export workflows. Integration with existing
systems-such as Hirsch Velocity, Lenel OnGuard, ESRI GIS, and potentially Versaterm
CAD/RMS-is an important consideration. Feedback from this RFI will assist the City in
refining technical specifications and in evaluating options for a secure, resilient, and
interoperable public safety video management platform.
* On-premises or hybrid architecture. Due to bandwidth constraints, the City will
not use the cloud for primary recording storage.
* Support for fixed, PTZ, multi-sensor, and LPR cameras.
* ONVIF-compliant device support. The city standard is Axis cameras.
* Event- and motion-based recording.
* Able to support a distributed recording architecture at multiple City locations to
minimize multiple-hop network traffic.
* Video search capabilities that include vehicles and people. The ability to use
plain-word contextual search is a plus. Video playback should support viewing
multiple cameras at once.
* Role-based access control with granular permissions.
* Multi-site viewing capabilities.

Request for Information No. I-130000897
Video Management System
* Video playback with timeline scrubbing, bookmarking, and clip export.
* Access control and intrusion system integration. The City currently uses Hirsch
Velocity and Lenel OnGuard for access control and alarm monitoring.
* License Plate Recognition (LPR) capability, including the ability to search multiple
cameras at once. Hotlist alerting is also wanted.
* CJIS compliance features including: logging, retention, encryption, usage, and
access auditing. This information must be provided in searchable and reportable
formats.
* Multi-factor authentication. The City currently uses MS Entra and Okta for MFA.
* Secure remote access via VPN, a secure webpage, or a mobile app.
* Bandwidth management and video stream optimization.
* Remote camera health monitoring and automated alerts to include tampering or
camera health failure.
* System performance dashboards.
* 24/7 support options and vendor SLAs.
* Training for operators, dispatchers, investigators, supervisors, and IT staff.
* Video analytics including motion detection, object detection, people counting, and
zone intrusion.
* Situational mapping across city infrastructure. Integration with ESRI GIS tools.
* H.264, H.265, and AV1 codec support.
* Evidence.com/AXON compatibility for exported video.
* Video wall and multiscreen display support.
* Video recorders will be provided and warranted by the manufacturer.
* Bonus: Ability to add temporary or portable camera devices.
* Bonus: Ability to add drone footage to the system using protocols such as RTMP,
RTSP, and HLS.
* Bonus: CAD/RMS integration (alerts, incident tagging, and automated clip
linking). The Police Department is using Versaterm CAD/RMS.

Request for Information No. I-130000897
Video Management System
4.0 Respondent Declaration
Whoever submits this proposal to the City of Ventura declares:
This is to certify and declare I have read and know the contents of the Request for
Information released by the City of Ventura. By signing below, I certify that all information
provided herein is accurate and complete.
Company Name: Telephone Number:
Address:
Email Address:
Name and Title:
Signature: Date: