2026-RFB-028 Janitorial Services

REQUEST FOR BID
2026-RFB-028
Janitorial Services
Friday, July 17, 2026
For more information, please visit our online supplier portal, located at
https://procurement.opengov.com/portal/forestparkga

Table Of Contents
For
Project ID: 2026-RFB-028
1. REQUEST FOR BID OVERVIEW
2. REQUEST FOR BID PROCEDURES
3. GENERAL TERMS AND CONDITIONS
4. MINIMUM SPECIFICATIONS
5. SCOPE OF WORK
6. PRICE SCHEDULE SHEET
7. VENDOR RESPONSE
8. ATTACHMENTS
Attachments:
A - Janitorial Tasks Frequency Schedule for City Departments (Facilities)
B - CLAYTON COUNTY CERTIFIED SLBEs LIST-6.15.26
2

REQUEST FOR BID OVERVIEW
1. PURPOSE
Forest Park Government (the City) is soliciting bids for Janitorial Services from qualified and experienced
janitorial service providers to perform routine cleaning, sanitation, and maintenance services for various
City-owned facilities. The purpose of this contract is to maintain a clean, safe, and sanitary environment for
employees, residents, and visitors.
The contract will be for an initial one (1) year term with the City reserving the right for two (2) optional
one-year renewals at the City's discretion. It is estimated that there are eight (8) locations requiring frequent
janitorial services. This RFB will cover any other City-owned or leased facilities that may require janitorial
services within the term of the contract.
This procurement is being conducted in accordance with all applicable provisions of the City's Code of
Ordinances, including its Procurement Code, and the particular method of source selection for the services
sought in this RFB is Code Section 3-1-16; Competitive Sealed RFBs.
By submitting a RFB concerning this procurement, the Bidder acknowledges that it is familiar with
all laws applicable to this procurement, including, but not limited to, the City's Code of Ordinances
and Charter, which laws are incorporated into this RFB by reference. Each Bidder also agrees to
participate in and abide by all requested information and abide by all City Programs.
The City reserves the right to cancel any and all solicitations and to accept or reject, in whole or in part, any
and all RFBs when it is for good cause and in its best interest. The City reserves the right to select the
lowest, responsive, and responsible respondent the City deems is in the best interest of the City.
2. ANTICIPATED SCHEDULE
Date Issued: July 17, 2026
Pre-Bid Conference August 6, 2026, 11:00am
(Mandatory):
Public Works Department 5230 Jones
Road
Forest Park, GA 30297
Deadline for Submission of August 12, 2026, 5:00pm
Questions:
Bid Opening: August 21, 2026, 2:00pm
Microsoft Teams
https://teams.microsoft.com/meet/27301
6892993182?p=tskfTJb5SNC97ThtC3
The purpose of any Pre-Bid Conference is to provide bidders with detailed information regarding the project
and to address questions and concerns. There will be representatives from the appropriate City Department
available at the conference to discuss this project and to answer any questions. Bidders are required to attend
3

the Pre-Bid Conference. Bidders will be allowed to ask questions during the Pre-Bid Conference. However,
please note that oral answers to questions during the Pre-Bid Conference are not authoritative.
3. GENERAL INFORMATION
A. BID OPENING:
Sealed bids will be received for Janitorial Services through the City's e-Procurement Portal located at
https://procurement.opengov.com/portal/forestparkga no later than 2:00 pm, Friday, August 21, 2026.
RFBs will be publicly opened and read one (1) minute after 2:00 pm on the respective due date virtually
via Microsoft Teams link
https://teams.microsoft.com/meet/232763067445777?p=cj4cTC2cJP8HTsjaye.
Bid shall be valid for 90 days from and including the bid opening date.
B. QUESTIONS:
Bidders shall submit all inquiries regarding this bid via the City's e-Procurement Portal, located at
https://procurement.opengov.com/portal/forestparkga/projects/259859 Please note the deadline for
submitting inquiries. All answers to inquiries will be posted on the City's e-Procurement Portal. Bidders
may also click "Follow" on this bid to receive an email notification when answers are posted. It is the
responsibility of the bidder to check the website for answers to inquiries.
C. ADDITIONAL INFORMATION/ADDENDA:
The City will issue any corrections or amendments it deems necessary in written addenda issued prior to
the bid opening date. Bidders should not rely on any representations, statements, or explanations other
than those made in this RFB or in any addendum to this RFB. Where there appears to be a conflict
between the RFB and any addendum issued, the last addendum issued will prevail. It is the
responsibility of the Bidder to ensure awareness of all addenda issued for this solicitation. Bidders are
required to register for an account via the City's e-Procurement Portal hosted by OpenGov. Once the
bidder has completed registration, they will receive addenda notifications to their email by clicking
"Follow" on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the
site for any addenda at https://procurement.opengov.com/portal/forestparkga.
REQUEST FOR BID PROCEDURES
4. BIDDER INFORMATION
A. Bid Submittal and Required Signatures
Sealed bids will be received for Janitorial Services through the City's e-Procurement Portal located at
https://procurement.opengov.com/portal/forestparkga. Bids must be signed by an officer or agent of the
firm having the authority to execute contracts. Failure to return all pages of this Request for Bid may
result in bid being deemed non-responsive.
B. Minimum specifications are intended to be open and non-restrictive. Contractors are invited to inform
the Department of Finance - Purchasing whenever specifications or procedures appear not to be fair and
open. Such information should be supplied as early in the procurement process as possible. Information
received in less than five (5) days prior to the scheduled bid opening will not be acted upon unless the
Department of Finance - Purchasing rules that it is in the best interest of the City to consider.
4

C. Brand names and numbers when provided in solicitations are for reference and to establish a quality
standard. Any reference to a brand name shall not be construed as restricting Bidders to that
manufacturer (unless "no substitutes" is stated). Bids on equal items will be considered, provided the bid
clearly describes the article offered and it is equal or better in quality and function and fully compatible
with this requirement.
D. By submitting a bid, Bidder warrants that any goods or services supplied to the City of Forest Park
Government meet or exceed the specifications set forth in this solicitation.
E. If any supplies, materials, and equipment are provided to the City under this solicitation, then such items
shall be new and in first-class condition unless the solicitation specifically allows offers of used,
reconditioned, or remanufactured items. If newly manufactured products are specified, such products
shall be of recent origin and not previously used. No equipment of any type is acceptable if serial
numbers or any other manufacturer's identification labels or marks have been removed, obliterated, or
changed in any way. A Contractor delivering any such equipment to the City will be deemed to have
breached the contract and appropriate action will be taken by the City of Forest Park Department of
Finance - Purchasing.
F. Time of delivery is a part of the solicitation and an element of the contract that is to be awarded. If the
Bidder cannot meet the required service delivery dates, a bid should not be submitted. Failure to deliver
in accordance with the contract could result in the Contractor being declared in default.
G. Bid Withdrawal
Respondents may withdraw their RFB at any time prior to the submittal deadline by clicking "Unsubmit
Response" on the https://procurement.opengov.com/portal/forestparkga/projects/259859. The
respondent may submit another RFB at any time prior to the submittal deadline. No RFB may be
withdrawn after the submittal date and time without approval by the City. Such approval shall be based
on the respondent's submittal, in writing of reason acceptable to the City in its sole discretion.
H. Expenses of Preparing Responses to this RFB
The City accepts no responsibility for any expenses incurred by Bidders who submit bids in response to
this RFB. Such expenses are to be borne exclusively by the Bidders.
I. Electronic RFB Documents
J. This RFB is being made available to all Bidders by electronic means. By responding to this RFB, Bidder
acknowledges and accepts full responsibility to ensure that it is responding to the correct form of RFB,
including any addenda issued by the City's Department of Finance - Purchasing. Bidder acknowledges
and agrees that in the event of a conflict between the RFB in the Bidder's possession and the version
maintained by the Purchasing Division, the version maintained by the City's Department of Finance -
Purchasing shall govern. The RFB document is available for download at the City's e-Procurement
website located at https://procurement.opengov.com/portal/forestparkga.
It is the responsibility of each Bidder to ensure that its submission is received by 2:00 pm on the bid due
date. The City's e-Procurement Portal Clock is the official clock for the determination of all deadline
dates and times. Without exception, responses will not be accepted after the submission deadline
5

regardless of any technical difficulties such as poor internet connections. The City strongly recommends
completing your response well ahead of the deadline. Paper, Telephone or fax bids will not be
accepted.
K. Illegal Immigration Reform and Enforcement Act
This RFB is subject to the Illegal Immigration Reform and Enforcement Act of 2011 ("IIREA" or "the
Act"). IIREA was formerly known as the Georgia Security and Immigration Compliance Act or GSCIA.
Pursuant to the Act, the Bidder must provide with its RFB proof of its registration with and continuing
and future participation in the E-Verify Program established by the United States Department of
Homeland Security. A completed Contractor Affidavit, set forth in Part 4; Illegal Immigration Reform
and Enforcement Act Forms, must be submitted with the RFB. Under state law, the City cannot consider
any RFB which does not include completed forms. Where the business structure of a Bidder is such that
Bidder is required to obtain an Employer Identification Number (EIN) from the Internal Revenue
Service, Bidder must complete the Contractor Affidavit on behalf of and provide a Federal Work
Authorization User ID Number issued to, the Bidder itself. Where the business structure of a Bidder
does not require it to obtain an EIN, each entity comprising Bidder must submit a separate Contractor
Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the
Act. All Bidders intending to do business with the City are responsible for independently apprising
themselves of and complying with the requirements of the Act and assessing its effect on City
procurements and their participation in those procurements. For additional information on the E-Verify
program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll. Additional information on
completing and submitting the Contractor Affidavit (Form 2) precedes the Affidavit.
L. Attention to General Terms and Conditions
Bidders are cautioned to thoroughly understand and comply with all matters covered under the General
Terms and Conditions section of this RFB. The successful Bidder(s) will enter into a contract approved
by the City. The City's RFB document and attachments, subsequent City addenda, and the Bidder's
response documents are intended to be incorporated into a contract. All Bidders should thoroughly
review this document prior to submitting a bid. Any proposed revisions to the terms or language of this
document must be submitted in writing with the bid. Since proposed revisions may result in a bid being
rejected if the revisions are unacceptable to the City, bidders should review any proposed revisions with
an officer of the firm having authority to execute the contract. No alterations can be made in the
contract after award is made.
M. Applicable Diversity Program
The City's Diversity Program is applicable to this procurement. By submitting a RFB in response to this
procurement, each Bidder agrees to comply with such applicable Diversity Program.
N. Ethics Rules
Bidders are subject to the Ethics provision within the City of Forest Park Ordinance. Any violations will
be addressed pursuant to these policies and rules.
O. Business License
Please provide a copy of a valid company business license with your bid or upon award. Georgia
6

companies are to submit a valid county or city business license. Contractors that are not Georgia
companies are to provide a certificate of authority to transact business in the State of Georgia and a copy
of a valid business license issued by its home jurisdiction. If Bidder holds a professional certification
which is licensed by the state of Georgia, then Bidder may submit a copy of its valid professional license
with Bidder's bid or upon award unless the Minimum Specifications require submittal with the bid. Any
license submitted in response to this RFB shall be maintained by the Contractor for the duration of the
contract.
5. CONTRACT AWARD
A. Bids submitted will be evaluated and recommended for award to the lowest, responsive, and responsible
Bidder(s).
B. The intent of this bid is to make an all-award; however, the City reserves the right to multi-award or by
line item. The City may accept any item or group of items on any bid, whichever is in the best interest of
the City.
C. The City reserves the right to reject any and all bids, to waive informalities, and to re-advertise.
D. The judgment of Forest Park Department of Finance - Purchasing on matters, as stated above, shall be
final. The City reserves the right to decide which Bid will be deemed lowest, responsive, and
responsible.
GENERAL TERMS AND CONDITIONS
6. GENERAL INFORMATION
A. In the event of a conflict between any provisions contained in any of the documents governing this
transaction, the following shall be the order of precedence: Change Orders or modifications; the
Contractor's accepted Response; and the City's RFB.
B. The Contractor's services shall include all things, personnel, materials, and supplies necessary to
provide the goods or services that are in compliance with the specifications as authorized by the City.
C. Bidder extends to the City the option to renew the contract for two (2) additional one-year terms, under
the same price(s), terms and conditions, and in accordance with Section Term.
7. DELIVERY
Delivery of services or goods will commence within 30 days as defined in service schedule upon contract
execution.
All prices are to be firm, F.O.B. Destination, Freight Prepaid and Allowed. This shall include delivered,
unloaded, and placed in designated place. Delivery must be made between 9:00 A.M. and 2:30 P.M.
Monday through Friday, unless otherwise required. The successful bidder shall give a 24-hour prior notice
of delivery to the Department or Division calling in the order and must ask for caller's telephone number as
well as Purchase Order form and address, since 24-hour Notice of Delivery is required.
8. DELIVERIES BEYOND THE CONTRACTUAL PERIOD
7

This contract covers all requirements that may be ordered, as distinguished from delivered, during the
contract term. This is for the purpose of providing continuity of supply by permitting the City to place
orders as requirements arise in the normal course of supply operations. Accordingly, any order mailed (or
received, if forwarded by other means than through the mail) to the Contractor on or before the expiration
date of the contract and providing for delivery within the number of days specified in the contract, shall
constitute a valid order.
9. FOREIGN PRODUCTS
The City of Forest Park prefers to buy items produced and/or manufactured in the United States of America;
however, foreign products may be considered provided it is so stated. Bidder certifies that items offered on
this bid is/are manufactured and produced in the United States.
10. CITY REQUIREMENT
The contract will be an "Indefinite Quantity" type with City requirements to be satisfied on an "as ordered"
basis. The City makes no promise, real or implied, to order any quantity whatsoever. This RFB and resulting
contract will provide for the normal requirements of Forest Park, and contracts will be used as primary
sources for the articles or services listed herein. Articles or services will be ordered from time to time in
such quantities as may be needed. As it was impossible to determine the precise quantities of items
described in this invitation that will be needed during the contract term, each contractor is obligated to
deliver all articles and services that may be ordered during the contract term.
11. WARRANTY AND/OR GUARANTY
Contractor warrants that its services under this Agreement shall be free of defects in materials and
workmanship for a period of ninety (90) days. The Contractor shall not be liable for indirect, special, or
exemplary damages. The Contractor shall be liable for direct damages.
The bidder will state below or will furnish a separate letter attachment, which fully explains the conditions
of Warranty and/or Guaranty. If no Warranty and/or Guaranty are applicable, it must be so stated.
NOTE: FAILURE TO RESPOND TO THE REQUIREMENTS OF THIS PARAGRAPH MAY RESULT
IN THE BID BEING DEEMED NON-RESPONSIVE.
12. SAMPLES & TESTING
Samples of items, when required, must be submitted within the time specified, and unless otherwise
specified by the City, at no expense to the City. If not destroyed by testing, samples will be returned at
bidder's request and expense, unless otherwise specified by the request for Bid. Since tests may require
several days for completion, the City reserves the right to use a portion of any supplies before the results of
the tests are known, without prejudice to any final adjustments, rejecting the unused portion of the delivery
and payment will be made on an adjusted basis for the used portion. The costs of inspections and tests of
any item which fails to meet the advertised specifications shall be borne by the bidder.
13. LITERATURE
When the bidder proposes to furnish another product, he is required to furnish, with his bid, literature
describing the item(s) being offered. Failure to furnish this literature may result in the bid being deemed
non-responsive.
14. SILENCE OF SPECIFICATIONS
8

The apparent silence of these specifications and any supplemental specifications as to any details, or the
omission from it of a detailed description concerning any point, shall be regarded as meaning that only the
best commercial practices are to prevail and that only materials of first quality and correct type, size and
design are to be used. All workmanship is to be first quality. All interpretations of this specification shall be
made upon the basis of this statement, with City interpretation to prevail.
15. Term
The Contractor shall commence the Work under this Contract within as defined in service schedule days
from the acknowledgement of receipt of the Notice to Proceed ("Commencement Date"). The Initial Term
of this Agreement shall be for twelve (12) calendar months, beginning on the Commencement Date. This
annual contract comes with two (2) annual options to automatically renew. Prior to the expiration of the
Initial Term, the parties have the option to renew this agreement for a First annual Renewal Term of twelve
(12) calendar months. Prior to the expiration of the First annual Renewal Term, the parties have the option
to renew this Agreement for a Second annual Renewal Term of twelve (12) calendar months. Without
further action by either party, this Agreement will terminate at the end of the Initial Term or at the end of
each annual Renewal Term.
16. PRICING
A. Alterations to the Price Schedule may result in the Bidder being deemed non-responsive and the bid may
be rejected.
B. Price Reductions: If at any time after the date of award, the Contractor makes a general price reduction
in the comparable price of any article or service covered by the contract to customers generally, an
equivalent price reduction based on similar quantities and/or considerations shall apply to the contract
for the duration of the contract period (or until the price is further reduced). Such price reduction shall
be effective at the same time and in the same manner as the reduction in the price to customers
generally. An occasional sale at a lower price, or sale of distressed merchandise at a lower price, would
not be considered a general price reduction under this paragraph. For purposes of this paragraph, a
general price reduction shall mean any reduction in the price of an article or service offered:
1. To Contractor's customers.
2. In the Contractor's price schedule for the class of customers; i.e., wholesalers, jobbers, retailers, etc.,
which was used as the basis for bidding on this contract.
C. The Contractor shall invoice the City at such reduced price indicating on the invoice that the reduction is
pursuant to General Terms and Conditions, as stated within the RFB.
D. Price Escalation Clause: During the life of the contract, the awarded bidder shall furnish price lists to
the City for increases, and those of the bidder's supplier (e.g. factory) increases, as prices change. The
bidder must also provide a list of the supplier's (e.g. factory's) previous price(s) to the City for purposes
of comparison. Price changes will be in effect only after receipt and approval by the Director of the
Department of Finance-Purchasing. Price lists and changes thereto are to be furnished under the
contract and without charge to the City. Catalog(s) or Price List(s) must be submitted to the Department
of Finance - Purchasing, City Hall, 745 Forest Parkway, Forest Park, Georgia 30297.
9

E. By submission of this bid and completion of the non-collusion affidavit, the bidder certifies, and in the
case of a joint bid each party thereto certifies as to its own organization that in connection with this
procurement:
F. The prices in this bid have been arrived at independently, without consultation, communication, or
agreement, for the purpose of restricting competition, as to any matter relating to such prices with any
other bidder or with any competitor,
G. Unless otherwise required by law, the prices which have been quoted in this bid have not been
knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening,
directly or indirectly to any other bidder or to any competitor: and
H. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or
not to submit a bid for the purpose of restricting competition.
17. PAYMENT
A. The City shall pay the Contractor based upon the accepted bid prices submitted by Bidder. Invoices
should be signed by the Bidder or authorized delegate and must contain the authorizing City of Forest
Park Purchase Order (PO) and/or Blanket Purchase Agreement (BPA) Number in order for payment to
be processed. PO Number must also be on the delivery ticket.
B. Invoice(s) must be submitted as follows:
A copy of the original invoice(s) must be submitted to the department requesting services.
Public Works
5230 Jones Road
Forest Park, GA 30297
C. The City's official payment terms are Net 30. Payment dates that fall on a weekend or on a holiday will
be issued on the City's next business day.
18. ACCURACY OF WORK
The Contractor shall be responsible for the accuracy of the Work and any error and/or omission made by the
Contractor in any phase of the Work under this Agreement.
19. ADDITIONAL WORK
The City shall in no way be held liable for any work performed under this section which has not first been
approved in writing by the City in the manner required by applicable law and/or the terms of this
Contract. The City may at any time order changes within the scope of the Work without invalidating the
Contract upon seven (7) days written notice to the Contractor. The Contractor shall proceed with the
performance of any changes in the Work so ordered by the City unless such change entitles the Contractor
to a change in Contract Price, and/or Contract Term, in which event the Contractor shall give the City
written notice thereof within fifteen (15) days after the receipt of the ordered change, and the Contractor
shall not execute such changes until it receives an executed Change Order from the City. No extra cost or
extension of time shall be allowed unless approved by the City and authorized by execution of a Change
Order. The parties' execution of any Change Order constitutes a final settlement of all matters relating to the
change in the Work which is the subject of the Change Order. The City shall not be liable for payment for
10