RFP - Asphalt Cold Mill & Overlay

Location:	Missouri
Posted:	Mar 17, 2026
Due:	Apr 2, 2026
Agency:	Union city
Type of Government:	State & Local
Category:	56 - Construction and Building Materials Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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Request for Bid

FY2026 Asphalt Cold Mill & Overlay

City of Union – Public Works

Union, Missouri

Standard contract documents and specifications for

FY2026 Asphalt Cold Mill & Overlay

Request for Bid

March 2026

Engineering Department

10 East Locust Street, Union, MO 63084

Request for Bid

FY2026 Asphalt Cold Mill & Overlay

Table of Contents

ADVERTISEMENT FOR BID.................................................................................................................................. ADV

INSTRUCTIONS TO BIDDERS ............................................................................................................................... ITB

BID FORM ................................................................................................................................................................BID

BID BOND.............................................................................................................................................................. BND

PERFORMANCE AND PAYMENT BOND ............................................................................................................. PEB

NON-COLLUSION AFFIDAVIT ............................................................................................................................ NCA

SUBCONTRACTOR APPROVAL FORM ............................................................................................................... SAF

SUBCONTRACTOR CERTIFICATION REGARDING AFFIRMATIVE ACTION ...................................................SAA

NOTICE TO BIDDERS REGARDING STATE IMMIGRATION LAW .......................................................................SIL

WORKER ELIGIBILITY VERIFICATION AFFIDAVIT...............................................................................................SIL

SIGNATURE AND IDENTITY OF BIDDER.............................................................................................................. SIB

INSTRUCTIONS FOR EXECUTING CONTRACT .................................................................................................. IEC

CONTRACT AGREEMENT .................................................................................................................................... CAG

NOTICE OF AWARD ............................................................................................................................................. NOA

NOTICE TO PROCEED .......................................................................................................................................... NTP

GENERAL CONDITIONS ...................................................................................................................................... GEN

JOB SPECIAL PROVISIONS....................................................................................................................................JSP

Table of Contents

Request for Bid

FY2026 Asphalt Cold Mill & Overlay

ADVERTISEMENT FOR BID

Sealed proposals for FY2026 ASPHALT COLD MILL & OVERLAY must be received by the City of

Union, Missouri on or before April 2, 2026, at 12:00 P.M. in the Office of the City Clerk for the City of

Union, Missouri at 10 East Locust Street, Union, MO 63084. Bids received in accordance with the

specifications will be opened and read in public at 12:00 P.M.

The scope of work involves the supply of all essential materials, equipment, transportation, and

skilled labor for the purpose of executing asphalt cold milling and overlay activities across multiple

streets within the City. Specific project location and quantity of materials to be used shall be as set

forth in the Plans and Specifications.

A bid package may be obtained at the office of the City Engineer, City of Union, Missouri at 10 East

Locust Street, Union, MO 63084, after March 16, 2026, between the hours of 8:00 a.m. and 4:30 p.m.,

Monday through Friday.

Any questions or clarifications concerning this Advertisement for Bid must be submitted via email

to: J.D. Kelley, City Engineer, engineer@unionmissouri.gov.

Proposals must be submitted on the Bid Form provided by the City of Union and placed in a sealed

envelope addressed to the City of Union bearing the name and address of the bidder and clearly

marked “FY2026 ASPHALT COLD MILL & OVERLAY” or they will not be considered. Proposals shall

be mailed or delivered to the Office of the City Clerk, City of Union, 10 East Locust, Union, Missouri

63084.

The Contractor and all subcontractors will be required to comply with all applicable State

Regulations including Equal Employment Opportunities, Non-segregated Facilities, Prevailing Wage

Rates and Affirmative Action Requirements, and all other work incidental thereto as described in the

Contract Documents. Any person signing a contract to work on the construction of public works for

any public body shall provide a ten-hour Occupational Safety and Health Administration (OSHA)

construction safety program for their on-site employees which includes a course in construction

safety and health approved by OSHA or a similar program approved by the department which is at

least as stringent as an approved OSHA program. All employees are required to complete the

program within sixty days of beginning work on such construction project.

The Owner reserves the right to waive any informalities or irregularities and to reject any or all bids.

Each bidder must deposit with his bid security in the amount, form and subject to the conditions

provided in the information for bidders. No bidder may withdraw his bid within sixty (60) days after

the actual date of the opening thereof.

This Advertisement is by the order of the Mayor and Board of Alderman, City of Union, Franklin

County, Missouri.

Advertisement for Bids

ADV-1

Request for Bid

FY2026 Asphalt Cold Mill & Overlay

INSTRUCTIONS TO BIDDERS

1 GENERAL

The purpose of the Contract Documents is to provide for the furnishing of all equipment,

materials and labor required to complete the Project as set forth herein. The successful Bidder

will be required to furnish equipment, materials, and workmanship complying with the

requirements of the Contract Documents.

2 TERMS DEFINED

A. Terms used in the Contract Documents are defined herein in GENERAL CONDITIONS, Article

"Definitions."

3 INTERPRETATION OF THE CONTRACT DOCUMENTS

A. The Bidders shall familiarize themselves with the contemplated Work to insure the fulfillment

of the intent of the Contract Documents.

B. Any Bidder who is in doubt as to the true meaning of any part of the Contract Documents

shall promptly request from the City of Union an interpretation thereof.

C. Interpretations will be made only by addendum, duly issued, and two copies of each

addendum will be delivered to each party who has received sets of these Documents.

D. No interpretation addendum will be issued within the last three (3) days before the Bid date.

E. The Bidder shall be solely responsible for any explanation of interpretation of the Contract

Documents other than by duly issued addenda.

4 TAXES

A. The Owner is exempt from Missouri state sales and use taxes on materials and equipment to

be incorporated in the project. Said taxes shall not be included in the Bid. The Owner will

provide a Project Exemption Certification as described in Section 144.062 RSMo to the

awarded contractor.

5 TIME OF COMPLETION & LIQUIDATED DAMAGES

A. Bidder must agree to commence Work on or before a date to be specified in a written "Notice

to Proceed" by the Owner. Bidder must agree to pay, as liquidated damages, the sum of $500

for each consecutive calendar day thereafter if the Work is not delivered as defined in Item

24, Basis of Payment.

B. The Contract length includes an allowance for severe weather days.

6 FAMILIARITY WITH SITE AND CONDITIONS

A. The Bidder, before submitting his proposal, shall by careful examination satisfy himself as to

the following:

1 Nature and location of the Work.

2 Character, quality, and quantity of materials to be encountered.

3 Character of equipment and facilities needed prior to and during execution of the

proposed Work.

4 General local conditions.

Instructions to Bidders

ITB-1

Request for Bid

FY2026 Asphalt Cold Mill & Overlay

5 Requirements for maintaining existing facilities in continuous service, if necessary and

required.

6 Existence of any other conditions which might affect the cost or time of completion of the

Work.

B. Filing the proposal shall confirm that the examination of the site and conditions have been

made by Bidder and the existing conditions accepted by him.

7 METHOD OF BIDDING

The method of bidding shall be on a unit price basis. The extensions for the unit prices shall be

totaled and this total amount will be used to compare bids. The bid units are indicated in the Bid

Proposal.

8 PROPOSALS

A. Prospective Bidders are furnished one copy of the Contract Documents. This copy shall be

used for the formal Bid.

B. PROPOSAL shall be filled out in detail, in ink, and signed.

C. Partnership Bids shall be signed with partnership name, by a member of the partnership, or

by an authorized representative, followed by the signature and title of the person signing.

D. Corporation Bids shall be signed with the name of corporation, followed by the signature and

title of the president, secretary, or other person authorized to bind the corporation.

E. Names of all persons signing shall be printed below their signatures.

F. Bidding documents shall be sealed in an envelope marked with the contract title and the

name and address of the Bidder.

G. Bidders shall deliver the sealed proposal to the address designated in the ADVERTISEMENT

FOR BIDS.

H. Bidders may modify proposals by telephonic or facsimile communication provided such

communication is received prior to the time fixed for opening. The telephonic or facsimile

communication should not reveal the amended Bid price, but should provide only the

addition, subtraction or other modification to the proposal submitted. Written confirmation

must be received within two (2) days from the date of opening or no consideration will be

given the telephonic or facsimile modification in evaluating the Bids.

9 MODIFICATION OR WITHDRAWAL OF BID

A. Prior to the time and date designated for receipt of bids, any bid submitted may be modified

or withdrawn by notice to the party receiving bids at the place designated for receipt of bids.

Such notice shall be in writing over the signature of the bidder.

B. A bid may not be modified or withdrawn or cancelled within a period of sixty (60) days

following the time and date designated for the receipt of bids, and each bidder so agrees in

submitting his bid.

Instructions to Bidders

ITB-2

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description:	RFP - Asphalt Cold Mill & Overlay - 2026
Opening Date/Time:	March 17, 2026 3:00 PM
Closing Date/Time:	April 02, 2026 12:00 PM

RFP - Asphalt Cold Mill & Overlay - 2026

Attachment Preview

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