Uniforms

LEGAL NOTICE
NOTICE TO BIDDERS
The Lafourche Parish Sheriff's Office, 1300 Lynn St, Thibodaux, Louisiana shall receive
electronic bids, until 2:00 pm August 17, 2026 after which time they shall be publicly
opened and read for the following:
UNIFORMS
Bids are for the period of twenty-four (24) months with two (2) twelve (12) month renewal
options.
Bids are to be submitted ELECTRONICALLY online at www.publicpurchase.com. By
submitting an electronic bid you MUST attach required forms listed on the Bid Checklist
form.
BIDS WILL NOT BE ACCEPTED IN PAPER FORMAT.
Bids received after the announced deadline shall be returned to the bidder unopened.
The Lafourche Parish Sheriff's Office reserves the right to reject any and all bids.
Venita Dantin
Purchasing Manager
Publications:
July 17, 2026
July 24, 2026

LAFOURCHE PARISH SHERIFF'S OFFICE
Bid # LPSO139-2026
UNIFORMS
Bid Designation: ELECTRONIC BID

Lafourche Parish Sheriff's Office Bid LPSO139-2026
Bid LPSO139-2026
UNIFORMS
Bid Number LPSO139-2026
Bid Title UNIFORMS
Bid Start Date July 17, 2026
Bid End Date August 17, 2026
Bid Contact Venita Dantin
Purchasing Manager
Finance Department
985-449-4438
venita.dantin@lpso.net
Bid Comments
The Lafourche Parish Sheriff's Office is requesting electronic bids for the purchase of UNIFORMS. Pricing for this bid will be
effective for a period of twenty-four (24) months with two (2) twelve (12) month renewal options.
ELECTRONIC RESPONSES will be received until August 17, 2026, AT 2:00 PM CST at which time they shall be opened at Lafourche
Parish Sheriff's Office, 1300 Lynn St, Thibodaux, LA 70301 (985) 449-4438.
NO RESPONSES WILL BE RECEIVED AFTER 2:00 pm CST.
The attached document contains a description of the products and specifications that are required to be met.
Uniforms bids are to be submitted ELECTRONICALLY online at www.publicpurchase.com.
By submitting an electronic response, you MUST attach required forms listed on the RFQ
Checklist form.
RESPONSES WILL NOT BE ACCEPTED IN PAPER FORMAT.
Bids submitted electronically must, when required, include a digital signature as required by
Louisiana State Law.
Before submittal of your bid, verify all required forms on the RFQ Checklist are completed
and included with submission. (Checklist can be found on the last page of the solicitation.)
Attachments:
Advertisement
Attachment A - Insurance Requirements, Pages 1-2
Attachment B - Specifications, Pages 1-84
Attachment C - Pricing sheet, Pages 1-24
Publish Dates:
July 17, 2026
July 24, 2026
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Lafourche Parish Sheriff's Office Bid LPSO139-2026
General Terms and Conditions
Electronic bids for Uniforms are to be received by the Lafourche Parish Sheriff's Office Purchasing Department,
1300 Lynn St, Thibodaux, LA 70301, until the date and hour specified on the "Bid Comment" section of the bid
packet, at which time they will be publicly opened. Late bids will not be accepted.
Read the entire bid. All bids submitted are subject to these general terms and conditions and any special conditions
and specifications contained herein, all of which are made part of the bid. Prices are to be typed on the Excel
Spreadsheet and returned as an Excel document. Handwritten prices scanned to the bid will NOT be
accepted.
By utilizing the Bid Checklist, provided within the bid packet, you will ensure that your bid is in compliance
with the Lafourche Parish Sheriff's Office's requirements.
Submittal of Bids
In accordance with LRS 38:2212.1(4) (a), the Lafourche Parish Sheriff's Office offers bidders the ability to
respond to this bid electronically. Bids will be accepted in electronic form online at www.publicpurchase.com.
Vendors interested in submitting bids electronically must register through publicpurchase.com (fees may apply).
Bids submitted electronically must include a digital signature as required by Louisiana State Law.
This bid has been designated as an Electronic Bid only. BIDS WILL NOT BE ACCEPTED IN PAPER
FORMAT. Prices are to be typed on the Excel spreadsheet and returned as an Excel Spreadsheet.
Handwritten prices scanned to the bid will NOT be accepted.
Proper Form and Authorization
Bids are to be electronically signed by a member of the firm or authorized representative. In the event that a
correction needs to be made, the correction should be initialed by the vendor and made in such a manner that the
information contained on the bid form can be fairly and reasonably discerned and ascertained. The Lafourche
Parish Sheriff's Office shall have the right to reject any bid in the event that it is unable to reasonably determine
the information and quotations supplied by the bidder as a result of the manner and method by which the bidder
has completed the bid form.
Bidder is solely responsible for the timely delivery of its bid. Failure to meet the bid opening date & time
shall result in rejection of the bid.
Calendar of Events:
Deadline to receive written inquiries: July 24, 2026
Deadline to answer written inquiries: July 31, 2026
Bid Opening Date and Time: August 17, 2026 2:00 PM CST
NOTE: Lafourche Parish Sheriff's Office reserves the right to revise the calendar. Revisions before the
bid opening date and time, if any, will be formalized by the issuance of an addendum to this bid.
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Lafourche Parish Sheriff's Office Bid LPSO139-2026
Bidder Inquiries:
The Sheriff's Office shall not and cannot permit an open-ended inquiry period, as this creates an unwarranted
delay in the procurement cycle and operations of our agency customers. The Sheriff's Office reasonably expects
and requires responsible and interested bidders to conduct their in-depth bid review and submit inquires in a
timely manner.
An inquiry period is hereby firmly set for all interested bidders to perform a detailed review of the bid documents
and to submit any written inquiries relative thereto. Without exception, all inquiries MUST be submitted in
writing by an authorized representative of the bidder, clearly cross-referenced to the relevant bid section. All
inquiries must be received by the Inquiry Deadline date set forth in the Calendar of Events section of this bid.
Only those inquiries received by the established deadline shall be considered by the Sheriff's Office.
Inquiries concerning this bid may be delivered by mail, express courier, e-mail, hand, or fax to:
Lafourche Parish Sheriff's Office
Attention: Venita Dantin
PO Box 5608
Thibodaux, LA 70302
e-mail: venita.dantin@lpso.net Phone: (985) 449-4438
Only the person identified above or their designee has the authority to officially respond to bidder's questions on
behalf of the Sheriff's Office. Any communications from any other individuals are not binding to the Sheriff's
Office.
An addendum will be issued and posted on www.publicpurchase.com, to address all inquiries received and any
other changes or clarifications to the bid. Thereafter, all bid documents, including but not limited to the
specifications, terms, conditions, plans, etc., will stand as written and/or amended by any addendum. No
negotiations, decisions, or actions shall be executed by any bidder as a result of any oral discussions with any
Sheriff's office employee or consultant. It is the Bidder's responsibility to check the Public Purchase website
frequently for any possible addenda that may be issued. The Lafourche Parish Sheriff's Office is not responsible
for a bidder's failure to download any addenda documents required to complete the bid.
Use of Brand Names and Stock Numbers
The product specifications set forth by this bid invitation are described and made pursuant to LRS 38:2212.1 (C)
(1) and (2). Wherever in the specifications the name of a certain brand, make, manufacturer, or definite
specification is utilized, it is only to denote the quality standard of product desired, and does not restrict bidders
to the specific brand, make, manufacturer or specification name. The named brand, make, manufacturer or definite
specification is utilized only to set forth and convey to prospective bidder's the general style, type, character, and
quality of product desired; and that equivalent products will be acceptable. If a bidder proposes to supply an
equivalent product, then the bidder must provide, with bid submittal, the name of the brand, make, manufacturer,
complete product specifications, and sufficient literature, brochures, etc. needed to prove equality.
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LAFOURCHE PARISH SHERIFF'S OFFICE RESERVES THE RIGHT TO PURCHASE ANY ITEM
FROM STATE CONTRACT.
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Lafourche Parish Sheriff's Office Bid LPSO139-2026
Louisiana Preferences
As directed under Louisiana Revised Statute Title 38:2251, a preference is hereby given to materials, supplies
and provisions, produced, and manufactured in LOUISIANA, quality being equal to articles offered by
competitors outside the State. In order to receive consideration for Louisiana preference, the Louisiana Preference
Claim Form included in bid packet must be completed, signed, and submitted with bid proposal, if applicable. If
submitting bid electronically the web form must be completed.
Taxes
In accordance with LA R.S. 47:301(8) (c), the Lafourche Parish Sheriff's Office is exempt from State and local
sales tax.
Payment Terms
LPSO payment terms are Net 30 after receipt of order.
Insurance Requirements
See Attachment A for insurance requirements. You may submit your certificate of insurance with your bid, or
upon notification that you will win an award you will have five (5) business days to get the certificate to the
Purchasing Department.
Errors or Omissions
LA R.S. 38:2214 (C) allows for the withdrawal of bids that contain patently obvious, unintentional, or substantial
mechanical, clerical or mathematical errors or omissions. The bidder may withdraw the bid if convincing sworn,
written evidence of such errors is furnished to the Lafourche Parish Sheriff's Office within forty-eight (48) hours
of the bid opening, excluding weekends and legal holidays. Any bidder who attempts to withdraw a bid under
this provision will not be allowed to resubmit a bid under same bid proposal.
Prices
Bid prices must be complete and shall include delivery of all items F.O.B. destination or as otherwise provided.
Unit price shall be inclusive of any freight charges.
Bids containing "Payment in advance" or "C.O.D" requirements may be rejected. It shall be agreed and
understood that the price quoted must be a firm price for the contractual period, and shall not be subject to
change at time of shipment or delivery. Prices shall be quoted in the unit (each, box, case, etc.) as specified
in the bid.
Delivery
Delivery shall be on an as needed basis, and shall be delivered within five working days from the date of order.
Lafourche Parish Sheriff's Office will make emergency purchases that shall be delivered on site within an 8-
hour period. Vendor is responsible for making timely deliveries in accordance with bid proposal delivery terms.
Failure to deliver as promised including shorted deliveries will be considered a default by the vendor and
may cause cancellation of the contract. Lafourche Parish Sheriff's Office reserves the right to purchase any
or all products covered by the contract on the open market and to charge the contractor with the cost in excess
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Lafourche Parish Sheriff's Office Bid LPSO139-2026
of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting
contractor will be considered.
Vendor shall promptly notify Lafourche Parish Sheriff's Office Purchasing Department of any unforeseen
delays beyond its control. Deliveries must be available to Lafourche Parish Sheriff's Office located at 1300
Lynn St, Thibodaux, LA 70301.
Non-Discrimination
By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable:
Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal
Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, The Veteran's Readjustment Assistance
Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and bidder agrees to abide by
the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to discriminate in its
employment practices, and will render services under any contract entered into as a result of this solicitation
without regard to race, color, religion, national origin, veteran status, political affiliation, or disabilities. Any act
of discrimination committed by bidder, or failure to comply with these statutory obligations when applicable,
shall be grounds for termination of any contract entered into as a result of this solicitation.
Any person requiring special accommodations must notify the Lafourche Parish Sheriff's Office Purchasing
Department, in writing, not later than seven (7) days prior to the bid opening date of their special accommodations.
Award of Contract
The Lafourche Parish Sheriff's Office reserves the right to award items separately, grouped or on an all-or-none
basis. Every contract shall be awarded to "Lowest Responsible and Responsive Bidder", taking into
consideration the conformity with the bid proposal specifications and requirements that were advertised.
Vendor Access
Before an award can be made to you, you will need to register as a vendor with Lafourche Parish Sheriff's
Office through Vendor Access. If you are contacted to register, you will have five (5) days to register and
supply all documentation requested.
https://lafourcheparishshfdeptla.tylerportico.com/va/vendor-access/registration
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LAFOURCHE PARISH SHERIFF'S OFFICE RESERVES THE RIGHT TO PURCHASE ANY ITEM
FROM STATE CONTRACT.
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Upon acceptance of your bid, the Lafourche Parish Sheriff's Office will issue a Contract to the successful
bidder. No materials or supplies should be shipped or considered purchased under this bid until receipt of
a Purchase Order.
Right to Reject
The Lafourche Parish Sheriff's Office reserves the right to reject any and all bids in whole or in part and to waive
any and all formalities in the best interest of the Lafourche Parish Sheriff's Office. Lafourche Parish Sheriff's
Office has the right to prohibit awards of procurement with individuals convicted of certain felony crimes.
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Lafourche Parish Sheriff's Office Bid LPSO139-2026
LA R.S. 38:2212.3 authorizes the Lafourche Parish Sheriff's Office to reject the lowest bid if received from a
bidder domiciled in a Communist country, or if the materials or supplies are manufactured in a Communist
country, including but not limited to the Soviet Union, China, North Korea and Vietnam, and to award the contract
to the next lowest bidder, provided this Section shall not apply to any country having established trade relations
agreements or approvals from the government of the United States.
Cancellation of Contract
Lafourche Parish Sheriff's office has the right to terminate the contract immediately for any of the following
reasons: (A) Misrepresentation by the contractor, (B) Contractor's fraud, collusion, conspiracy or other unlawful
means of obtaining any contract with the Lafourche Parish Sheriff's Office; (C) Conflict of contract provisions
with constitutional or statutory provisions of State or Federal Law; (D) Abusive or belligerent conduct by
contractor towards an employee or agent of the Sheriff's Office; (E) Contractor's intentional violation of the
public bid law and its corresponding regulations, or (F) any reason for debarment.
Lafourche Parish Sheriff's Office or the contractor may terminate the contract for convenience at any time by
giving (1) thirty (30) days written notice to the other; or (2) by negotiating with the contractor an effective date.
The Sheriff's office will pay contractor for, if applicable, transaction-based services up to the date of termination
to the extent the work has been performed satisfactorily.
Lafourche Parish Sheriff's Office has the right to terminate the contract for cause by giving thirty (30) days written
notice to the contractor of such termination for any of the following non-exclusive reasons: (A) Failure of the
service to meet specifications or (B) any other breach of contract.
Governing Law, Venue
All Bid disputes will be governed in accordance with the laws of the State of Louisiana. All issues shall be
resolved in the 17th Judicial District Court, Lafourche Parish, Louisiana.
Indemnity
Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action, or take other
appropriate measure, to indemnify, and hold harmless, the Sheriff's Office, its officers, its agents or its employees
from and against all claims and actions for bodily injury, death, or property damages caused by the fault of the
contractor, its officers, its agents, or its employees.
Contractor is obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its
employees. However, the contractor shall have no obligation as set forth above with respect to any claim or action
from bodily injury, death or property damages arising out of the fault of the Sheriff's Office, its officers, its agents
or its employees.
Anti-Lobbying and Debarment Act
The contractor will be expected to comply with federal statutes in the anti-lobbying act and the debarment act.
Certification of no federal suspension or debarment.
By signing and submitting any bid for $25,000 or more, the bidder certifies that their company, any
Subcontractors, or principals are not suspended or debarred by the general services administration (GSA) in
accordance with the requirements in "audit requirements in Subpart F of the Office of Management and
Budget's uniform administrative requirements, cost principles, and audit requirements for federal awards"
(formerly OMB Circular A-133).
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Lafourche Parish Sheriff's Office Bid LPSO139-2026
A list of parties who have been suspended or debarred can be viewed via the internet at https://www.sam.gov.
In accordance with Louisiana Law, all corporations (see LA R.S. 12:262.1) and Limited Liability Companies
(see LA R.S. 12:1308.2) must be registered and in good standing with the Louisiana Secretary of State in order
to hold a Purchase order and/or contract over $25,000.
All bid amounts shall be submitted in United States Dollars.
Estimated Quantity: The listed quantities are estimated to be the amount needed. In the event a greater or lesser
quantity is needed, the right is reserved by Lafourche Parish Sheriff's Office to increase or decrease the amount
at the unit price and terms stated in the bid.
Freight Charges: Unit price shall be inclusive of any freight charges. Bid shall be F.O.B. Destination agency
- title passing upon receipt of goods. Failure to comply with this requirement may disqualify your bid.
Payment
Payment will be made on the basis of unit price as listed in the bid; such price and payment will constitute full
compensation for furnishing and delivering the service. Payment terms are Net 30 days after receipt of order.
Payment will not be made in advance. Invoices should be sent to accounts-payable-dept@lpso.net.
Contractual Period
The Lafourche Parish Sheriff's Office intends to award this contract for an initial period of twenty-four (24)
months.
Renewals:
At the option of Lafourche Parish Sheriff's Office and acceptance by the contractor, this contract may be extended
for two (2) additional twelve (12) month periods at the same prices, terms and conditions. Total contract time
may not exceed forty-eight (48) months.
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Lafourche Parish Sheriff's Office Bid LPSO139-2026
Instructions to Vendors
Note: This form is to be signed and returned with the bid.
Vendors are required to use the current product spreadsheet included within the packet.
Important:
* All fields on quote spreadsheet are to be completed. Vendor is not required to quote on every item. Please
respond "no quote" on the items you do not wish to quote.
* Brand and model number of product must be provided. If brand and model number is not provided, it shall be
understood that the price submitted adheres to specifications of requested item.
* Prices must include all shipping/fuel charges.
* Products will be ordered on an "as-needed" basis and quantities may vary.
* Minimum order requirements will NOT be accepted.
* Awarded product not delivered on time and up to Lafourche Parish Sheriff's Office standards will be forfeited
and award given to the next lowest proposer.
* Only one quote per line item shall be accepted. Multiple quotes per line item shall result in rejection of that
item.
* Quotes must be signed by an individual with signature authority and is authorized to bind the vendor.
* Proposer confirms that its quote will be considered valid until award is made.
Vendors electing to claim Louisiana preference, as defined by La RS 38:2251, et. seq., must complete the
attached Louisiana Preference Claim Form and present it as part of the quote.
By signing and submitting bid, vendor certifies that this is the lowest bid prices for quality products or at prices
no greater than the wholesale rate of the same item. Vendor cannot raise prices after bid has been awarded. If
vendor does so, it will result in loss of entire bid awarded.
By signing below, I am verifying that I have read and understand the above instructions.
_____________________________________ ________________________
Signature Date
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