IFB 01 4102 27 Leaf Removal Services

Invitation for Bid (IFB)
IFB NO:
01-4102-27
Issue Date: October 1, 2026
Pre-Bid Conference:
Solicitation Title: N/A
Fall of 2026 Leaf Removal Services CLOSING DATE:
for the City of Williamsburg October 23, 2026
CLOSING TIME:
Issuing Office: City of Williamsburg
2:00 p.m. (local time)
Office of the Public Works and Utilities Director
Attn: Jack Reed PROCUREMENT
401 Lafayette Street OFFICER:
Williamsburg, Virginia 23185-3617 Cindy Webber
Voice (757) 220-6140 PHONE:
757-220-6181
Location of Project Site: Various Locations within City of Williamsburg
Sealed bids will be received until the date and time noted above for furnishing the construction services described
herein and then opened in public
All inquiries for information should be directed to Public Works. Written questions related to the project will be accepted up
to five (5) business days prior to the closing date; it is the City's discretion to respond to any inquiries beyond this time.
Emails are an acceptable form of written documentation.
IF MAILED, SEND DIRECTLY TO ISSUING OFFICE NOTED ABOVE. IF HAND DELIVERED, DELIVER TO:
Williamsburg Municipal Building
2nd Floor, Public Works & Utilities Department
401 Lafayette Street
Williamsburg, Virginia 23185
Include the IFB number on the outside of all sealed bids delivered to the City's Public Works & Utilities Department. Any
bid submittal without the IFB number may be deemed non-responsive by the City.
In compliance with this request for proposals and to all the conditions imposed therein, the undersigned offers and agrees
to furnish the services in accordance with their proposal as submitted.
Name and Address of Firm:
__________________________________________ Date: ________________________________________
__________________________________________ By: ________________________________________
__________________________________________ (Signature in Ink)
_______________________ Zip Code: __________ Name: _______________________________________
FEI/FIN NO. ________________________________ (Please Print)
Fax Number: (____) __________________________ Title: _______________________________________
E-Mail Address: _____________________________ Telephone Number: ____________________________
PRE- BID CONFERENCE: A Pre-Bid conference will not be held for this IFB.
RETURN THIS PAGE WITH YOUR BID OFFER
i-0

TABLE OF CONTENTS
PAGE
I. PURPOSE i-1
II. SCOPE OF WORK i-1, i-2
III. PRE-BID CONFERENCE i-2
IV. PRICING SCHEDULE i-3
V. NOTICE OF AWARD i-4
VI. NOTICE TO PROCEED i-5
VII. CONTRACT CHANGE ORDER i-6
VIII. CONTRACTURAL AGREEMENT i-7
IX. SAMPLE CONTRACT 1-12
i-1

I. PURPOSE
It is the intent of this solicitation to secure through competitive sealed bidding, the leaf removal services for
City properties for the City of Williamsburg, Virginia.
II. SCOPE OF WORK
The City of Williamsburg Department of Public Works and Utilities, hereafter known as the City, is seeking
Contractors for leaf removal services on certain City properties for the City of Williamsburg, Virginia.
The Contractor shall furnish all labor, insurance, proper clothing, and safety items required to accomplish the
following described tasks.
1. CONTRACTOR shall provide leaf removal services in the following streets/neighborhoods:
1. Braxton Ct
2. Capitol Landing Rd
3. College Terrace
4. Crispus Attucks neighborhood
5. Forrest Hills
6. Haynes Drive
7. Highland Park neighborhood
8. Ironbound Rd
9. Lafayette St
10. Longhill Woods neighborhood
11. Matoaka Ct
12. Page St
13. Penniman Rd
14. Pinecrest neighborhood
15. Piney Creek neighborhood
16. Pocahontas St
17. Powhatan St
18. Quarterpath Rd
19. Richmond Rd
20. Savannah Green neighborhood
21. Scotland St
22. Skipwith Farms neighborhood
23. Wales neighborhood
24. West Williamsburg Heights neighborhood
25. Boundary St
26. Burns Lane
27. Cary St
28. Chandler Ct
29. The Coves neighborhood
30. Griffin Ave
31. Holly Hills neighborhood
32. Holly Hills Carriage Homes neighborhood
33. Indian Springs Rd or neighborhood
34. Jamestown Rd
35. Mimosa Dr
36. Newport Ave
i-1

37. Richmond Hill neighborhood
38. Rolfe Rd
39. S. England St
40. Henry St
41. Strawberry Plains neighborhood (roadway)
42. Tyler St
43. Williamsburg Ave
44. Walnut Hills neighborhood
45. John Tyler Ln
46. The Woods subdivision neighborhood
2. Ride in City owned dump trucks and pick-up trucks to residential areas.
3. Run the leaf machine's hose to vacuum piled up leaves in residential areas.
4. Use proper equipment such as provided blowers and rakes to row up leaves for removal.
5. Assist dump truck operators with vehicular operations, such as but not limited to, spotting, reverse
direction, etc.
6. Assist dump truck operators with connecting and dis-connecting leaf machines and dumping
operations.
7. The City will determine how many hours/days that assistance will be required each week. On average
expect to perform leaf removal operations 32 hours per week, 3-4 days per week. Anticipated schedule
will be for a 10-week period starting date to be determined by City's Streets Superintendent.
8. The City expects at a minimum four (4) personnel to be available for the work as described herein.
9. Maintain proper dress while representing the City:
a. A clean shirt must be worn at all times.
b. No improper pictures or writings on shirts or other clothing (jackets,
sweatshirts, hats).
c. Clean pants should be worn for personal protection; however, clean shorts of a
uniform type will be permitted. Shorts should be neat and at a proper length.
d. Steel or composite toed boots must be worn as well as gloves and eye
protection.
10. The City may inspect the Contractor's appearance and work at any time and will halt
operation if unsafe practices or conditions are not being followed. City reserves the
right to remove from any leaf removal services operations personnel not conforming to
the City's policies or requirements.
i-2

11. An Invoice will be submitted at the beginning of each month for the previous months
work to:
Craig D Baller
Streets Superintendent
401 Lafayette Street
Williamsburg, VA 23185
12. The invoice, or a separate sheet attached to the invoice, will list the following:
a. City Purchase Order Number,
b. Dates or period of leaf removal and hours worked,
c. Cost per man-hour,
d. A total for the pay period or specified dates.
III. PRE-BID CONFERENCE
No Pre-Bid conference will be held prior to opening of sealed bids.
i-3

IV. PRICING SCHEDULE
The City will award on a total sum basis to the lowest responsive and responsible bidder.
Please state your bid price below, with the full understanding that it shall address all the
tasks identified in Section II. SCOPE OF WORK of this IFB.
Leaf removal services for the City of Williamsburg $ /Man-hour
4 workers @ 32 hours per week for 10 weeks
TOTAL BID PRICE $
I/we certify that ___________________________________ is properly equipped to handle work of the
character covered by this proposal and will enter into a contract for the execution and completion of the
work in accordance with the contract and this proposal, and we further agree that if the contract is awarded
to us, we will commence work at the time stated by the City's Streets Division Superintendent.
This bid is subject to acceptance within a period of 30 days from this date.
Respectfully submitted,
CONTRACTOR
By:
Address:
Date:
CONTRACTOR'S Registration No.
Note: For leaf removal costs pricing, the Contractor shall assume that all labor, insurance, profit, etc. are to be
included in the unit cost estimate.
RETURN THIS PAGE WITH YOUR BID OFFER
i-4

V. NOTICE OF AWARD
Description of Work/Project: Fall of 2026 Leaf Removal Services for the City of Williamsburg
OWNER: City of Williamsburg, 401 Lafayette Street, Williamsburg, Virginia 23185
CONTRACTOR: _______________________
The OWNER represented by the Undersigned has considered the Proposal submitted by you for
the above-described work in response to its Invitation for Bids (01-4102-27) dated October 23,
2026.
You are hereby awarded the work on the basis of your bid and are required therefore to execute
the formal Contract with the Undersigned OWNER and to furnish the required CONTRACTOR'S
Performance and Payment Bond and Certificate of Insurance and other documents as may be
required by the OWNER within 10 days from the date of this Notice.
If you fail to execute said Contract and to furnish said bonds and certificate of insurance within 10
days from the date of this Notice, said OWNER will be entitled to consider all your rights arising
out of the OWNER'S acceptance of your Proposal as abandoned and to award the Work covered
by your Proposal to another, or re-advertise the Work or otherwise dispose thereof as the OWNER
may see fit.
ACCEPTANCE OF NOTICE Dated this _____day of ______________, 20____.
City of Williamsburg
BY:
(signature)
BY:
(print)
TITLE:
CONTRACTOR
BY:
(signature)
BY:
(print)
TITLE:
i-5

VI. NOTICE TO PROCEED
Description of Work/Project: Fall of 2026 City Leaf Removal Services for the City of
Williamsburg
OWNER: City of Williamsburg
401 Lafayette St.
Williamsburg, Va. 23185
CONTRACTOR: ____________________
You are hereby notified to commence work in accordance with the Contract Documents and
construction contract dated __________, 20___________ on or before
,20_____Dated this day of +,20____
City of Williamsburg
BY:
(signature)
BY:
(print)
TITLE:
CONTRACTOR
BY:
(signature)
BY:
(print)
TITLE:
i-6

VII. CONTRACT CHANGE ORDER
PROJECT DESCRIPTION: Fall of 2026 Leaf Removal Services for the City of Williamsburg
CONTRACT DATE: CHANGE ORDER NO.:
OWNER: City of Williamsburg DATE:
CONTRACTOR: LOCATION:
The following changes are hereby made to the Contract Documents:
Item Decrease in Increase in
No. Description Contract Price Contract Price
Totals $ $
NET CHANGE IN CONTRACT PRICE $ $
JUSTIFICATION:
ATTACHMENTS:
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: $
CONTRACT PRICE BY THIS CHANGE ORDER
WILL BE INCREASED OR DECREASED BY: $
NEW CONTRACT PRICE INCLUDING THIS
CHANGE ORDER WILL BE: $
This document will become a supplement to the Contract and all provisions will apply hereto.
REQUESTED BY
Name Title Date
APPROVED BY
Name Title Date
i-7

VIII. CONTRACTURAL AGREEMENT
1. The price schedule based on the Scope of Services and terms and conditions contained herein will be
incorporated into the services of the Contract (sample provided) along with this IFB any addenda and
modifications thereto. Any concerns regarding the Contract shall be addressed within the proposal
response.
2. Signing of Contract. When the CITY gives a Notice of Award to the successful Offeror, it will be
accompanied by 2 original copies of the Contract, with all other written with any other documents
attached. Within 10 Days thereafter the Offeror shall sign and deliver the required number of copies of
the Contract and attached documents to the CITY. Within 15 Days thereafter the CITY shall deliver one
fully signed copy to the Offeror. If the successful Offeror fails to execute the Contract within the time
specified, the CITY, at its discretion, may award the Work to the second successful Offeror, or reject all
proposals.
3. The resulting Contract from this IFB shall have a term of one (1) year from date of award. Termination
of the Contract shall be as identified in the executed Contract between the CITY and the vendor.
i-8