Powdered Activated Carbon

Location:	North Carolina
Posted:	Aug 12, 2026
Due:	Aug 25, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Solicitation No:	281-IF2736
Publication URL:	To access bid details, please log in.

Solicitation Number:	281-IF2736
Project Title:	Powdered Activated Carbon
Description:	The Winston-Salem/Forsyth County Utility Commission is seeking a vendor to supply Powdered Activated Carbon, in a single delivery of 900-pound double-walled super sacs with a maximum of 2,000 pounds per pallet. The full 22.5 tons will be ordered at one time.
Opening Date:	8/25/2026 11:00 AM
Posted Date:	8/13/2026
Status:	Open
Department:	CITY OF WINSTON-SALEM


Solicitation Number * 281-IF2736	Department CITY OF WINSTON-SALEM	Status Reason Open
Opening Date 2026-08-25T11:00:00.0000000	Posted Date * 2026-08-12T16:13:02.0000000Z	Primary Commodity Code Minerals
Mandatory Conference/Site Visit — —	Special Instructions Questions relative to this IFB must be submitted in writing only to Randoll Surles, e-mail Randolls@cityofws.org. All inquiries must be made by 11:00 AM, Aug 19, 2026.	Solicitation Type * IFB
Owner Russell Frye
Description The Winston-Salem/Forsyth County Utility Commission is seeking a vendor to supply Powdered Activated Carbon, in a single delivery of 900-pound double-walled super sacs with a maximum of 2,000 pounds per pallet. The full 22.5 tons will be ordered at one time.

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INVITATION FOR BIDS

POWDERED ACTIVATED CARBON

CITY/COUNTY UTILITY COMMISSION

Bids Will Be Received until

11:00 am, Aug 25, 2026

BY CITY/COUNTY PURCHASING

For electronic bid delivery only, scan all required bid forms as a single PDF

with subject line “Bid for (PAC)” and email to: bids@cityofws.org

Pursuant to NCGS 143-131 and city policy, sealed proposals endorsed “POWDERED ACTIVATED

CARBON, IF2736” will be received by the City/County Purchasing Department at the place and time

noted above. The Utility Commission reserves the right to reject any and all proposals, and to waive

any informalities in the bidding procedures.

It is the Bidders responsibility to assure that the bid is received by the required deadline. If mail or

delivery by other means is delayed beyond the date and hour set for the receipt of the bid, the proposals

that are late will not be considered, except if by fault of the City it does not reach the bidding agent but

has been duly received prior to the bid deadline.

Questions relative to this IFB must be submitted in writing only to Randoll Surles, e-mail

Randolls@cityofws.org. All inquiries must be made by 11:00 AM, Aug 19, 2026.

Bidding Agent:

Randoll Surles

Buyer – Purchasing

(336) 747-6970

Randolls@cityofws.org

SPECIFICATIONS PREPARED BY:

Utilities staff

Paul Morrison

IF2736

Powdered Activated Carbon

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INSTRUCTIONS TO BIDDERS

READ, REVIEW AND COMPLY: This entire set of documents constitutes the IFB. It shall be the

bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply

with all requirements specified herein. This IFB sets forth the minimum requirements that all

submissions shall meet. Failure to submit proposals in accordance with this request may render the

proposal unacceptable. Costs incurred by any Bidder in the preparation of his/her response to the IFB

are the responsibility of the Bidder and will not be reimbursed by the City of Winston-Salem. Bidders

shall not include any such expenses as part of their proposals.

INSPECTION OF SITES:

Each bidder should visit the site of the proposed work and fully acquaint himself with the existing

conditions relating to the service. Each bidder should fully inform himself as to the facilities involved

and any difficulties and restrictions involved in performance of the Contract. The Contractor by the

execution of the Contract shall in no way be relieved of any obligation under it due to his failure to

receive or examine any form or legal instrument or to visit the site and acquaint himself with the existing

conditions. The City of Winston Salem will be justified in rejecting any claim based on facts that the

bidder should have been aware of as a result of his site inspection.

PREPARATION AND SUBMISSION OF BID:

Please read all instructions carefully before preparing and submitting your bid.

All bids shall be prepared and submitted in accordance with the following requirements. Failure to

comply with any requirement shall cause the bid to be considered irregular and shall be grounds for

rejection of the bid.

• The Proposal forms furnished herein must be used and shall not be altered in any manner.

• All entries on the itemized proposal form shall be written in ink or typed.

• The total amount bid shall be written in the proper place on the itemized proposal form.

• Changes in any entry shall be made by marking through the entry in ink and making the correct

entry adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not

use “White Out” or similar product to make corrections.

• The bid shall be properly executed. All bids shall show the following information:

➢ Name of individual, firm, corporation, partnership, or joint venture submitting bid.

➢ Name of individual or representative submitting the bid, position or title.

➢ Signature of person authorized to submit a bid of behalf of the company.

• Bids submitted by corporations shall bear the seal of the corporation.

• The bid shall not contain any unauthorized additions, deletions, or conditional bids.

• The bidder shall not add any provision reserving the right to accept or reject an award, or to enter

into a contract pursuant to an award.

• Required forms: price page, Signature Page, Non-Collusion Affidavit. Any Addenda issued

which affects the quantity or price must be acknowledge.

TIME FOR OPENING BIDS:

Bidders or their authorized agents are invited to submitting all bids documents via email. Bids received

prior to the advertised hour of opening will be securely kept sealed. The agent whose duty it is to open

them will decide when the specified time has arrived, and no Bid received thereafter will be considered.

Mailed Bids will be treated in every respect as though filed in person and will be subject to the same

requirements.

IF2736

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It is the Bidders responsibility to assure that the bid is received by the required deadline. If mail or

delivery by other means is delayed beyond the date and hour set for the receipt of the bid, the proposals

that are late will not be considered, except by fault of the City it does not reach the bidding agent.

PROPOSER QUESTIONS AND INQUIRIES:

Questions relative to this IFB must be submitted in writing only to Randoll Surles, e-mail

Randolls@cityofws.org . All inquiries must be made by the End of Question Period. The City will

provide written responses to all inquiries received by this date, and responses will be made available to

all recipients of this IFB. Any oral responses made by any representative of the City may not be relied

upon. Any supplements or amendments to this IFB will be in writing and furnished to potential bidders.

BID AWARD:

Pursuant to N.C.G.S. 143-131, the award will be made to the lowest responsive, responsible Bidder

taking into consideration quality, performance, and time specified in the proposal for completion of

work. The Owner reserves the right to hold bids for a period of sixty (60) days.

EQUIPMENT AND TOOLS:

The contractor shall use no equipment or tools that are owned by the City of Winston-Salem unless so

noted in the Specifications. Neither shall the contractor utilize any employees of the City of Winston-

Salem in performing the contract, except for opening locked gates, doors, etc., and giving directions.

MATERIALS:

No materials shall be stored on site and the City of Winston-Salem is not responsible for any materials,

equipment or tools lost or stolen from the site. Any materials needed to complete the job shall be

included in the bid.

CLEAN-UP:

The area of work shall be cleaned so that the City of Winston-Salem shall not incur any additional costs

to make the area suitable for the educational process. Also, the Contractor shall utilize no trash

receptacles or dumpsters owned by the City of Winston-Salem. All trash and debris shall be properly

disposed of off the property. This will be monitored by the City of Winston-Salem.

PERFORMANCE OF WORK:

All work shall be performed at the highest level of quality. The City shall be responsible for determining

the quality of work, and may notify vendor of the same. The City reserves the right to inspect the service

of the vendor, to request log sheets and information related to vendor visits to City facilities. If the City

determines that corrective action is needed, the City will inform the vendor of such action. Failure to

take corrective action as directed shall be grounds for termination of the contract.

TERMINATION OF CONTRACT:

If the vendor fails to perform as outlined herein, the City may terminate the contract by 10-day written

notice at its discretion and be liable only for that portion of product delivered.

IF2736

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NOTICE TO PROPOSERS

City Rights and Options

The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this IFB at any time

• To cancel this IFB with or without the substitution of another IFB

• To take any action affecting this IFB, this IFB process, or the Services subject to this IFB that

would be in the best interests of the City

• To issue addendums and/or additional requests for information

• To require one or more service providers to supplement, clarify, or provide additional

information in order for the City to evaluate the responses submitted

• To negotiate a contract with one or more service providers based on the information provided

in response to this IFB.

Public Records

Any material submitted in response to this IFB will become a “public record” once the bidder’s

document(s) is opened and the bidder is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must

claim any applicable exemptions to disclosure provided by law in their response to this IFB. Bidders

must identify materials to be protected, and must state the reasons why such exclusion from public

disclosure is necessary and legal. The City reserves the right to make all final determination(s) of the

applicability of North Carolina General Statutes § 132-1.2, Confidential Information.

Familiarity with Laws and Ordinances

The submission of a proposal on the services requested herein shall be considered as a representation

that the proposer is familiar with all federal, state, and local laws, ordinances, rules, and regulations

which affect those engaged or employed in the provision of such services, or equipment used in the

provision of such services, or which in any way affects the conduct of the provision of such services;

and no plea of misunderstanding will be considered on account of ignorance thereof. If the proposer

discovers any provisions in the IFB documents that are contrary to or inconsistent with any law,

ordinance, or regulation, it shall be reported to the City in writing without delay.

The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)

and all rules and regulations promulgated thereunder. By submitting a proposal, the successful bidder

agrees to indemnify the City from and against all claims, suits, damages, costs, losses, and expenses in

any manner arising out of, or connected with, the failure of the Company, its subcontractors, agents,

successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules and

regulations promulgated thereunder.

The successful bidder agrees that in carrying out this contract, compliance will be maintained with all

applicable federal, state, and local laws, specifically including, without limitations, the Occupational

Safety and Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act.

E-Verify Compliance:

Per N.C.G.S. 143-133.3, Contractor compliance with federal E-Verify Law is required and will be so

stated in the contract agreement. Contractor shall comply with the requirements of Article 2 of Chapter

64 of the North Carolina General Statutes. Further, if the Contractor utilizes a subcontractor, the

Contractor shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of

the North Carolina General Statutes.

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Iran Divestment Act. Contractor hereby certifies that it is not on the North Carolina State Treasurer’s

list of persons engaging in business activities in Iran, prepared pursuant to NCGS §143C-6A-4, nor will

Contractor utilize on this Agreement any subcontractor on such list.

Divestment from Companies that Boycott Israel. Contractor hereby certifies that it is not on the North

Carolina State Treasurer’s list of companies engaged in a boycott of Israel in violation of NCGS 147-

86.80 et. seq. and that it will not utilize on this agreement any subcontractor on said list.”

Ethics Policy / Code of Conduct

The City of Winston-Salem has establish guidelines for ethical standards of conduct for City

representatives and to provide guidance in determining what conduct is appropriate in particular cases.

In establishing an ethics policy, the City of Winston-Salem desires to protect the public against decisions

that are affected by undue influence, conflicts of interest, or any other violation of these policies as well

as promote and strengthen the confidence of the public in their governing body. To review the City

Policy, refer to this link: https://www.cityofws.org/DocumentCenter/View/2183/Ethics-Policy-PDF

It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may not

participate in any manner in the bidding, awarding, or administering of contracts in which they, or a

member of their immediate family, their business partner, or any organization in which they serve as an

officer, director, trustee, or employee, have a financial interest.

IMPORTANT: Winston-Salem City Code (Chapter 2, Article 1, Sec. 2-3) provides that the City may

disqualify contractors from bidding on contracts of the City if a contractor fails to perform satisfactorily

on past or current contracts. Failure to complete work within contract time limits and/or meeting

required quality levels are factors that could make a contractor ineligible to bid on future City projects.

Satisfactory performance on a job includes: performing work to City standards (including all safety and

labor laws), working cooperatively with our inspector and citizens, and completing the project in the

time period provided for in the contract.

Contract

The Vendor must wait for the Purchase Order to be issued prior to doing business with or for the City,

contingency upon the vendor meeting the City of Winston-Salem’s insurance provisions.

Damages

The vendor shall be responsible for any damages caused by his personnel or equipment to property of

the Owner. He shall make good in an approved manner at his own expense any such loss, damage, or

injury without cost to the owner. The vendor shall also assume all responsibility to maintain all existing

protection, provide, and maintain all such additional protection as required by the governing laws,

regulations, ordinances, and safety of personnel and visitors.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Powdered Activated Carbon

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See also