Transportation, Processing, and Recycling/Disposal of Used Motor Oil, Spent Antifreeze, and Oil Filt

BOARD OF YAKIMA COUNTY COMMISSIONERS
RESOLUTION
IN THE MATTER OF AUTHORIZING A
CALL FOR BIDS FOR
RECYCLING/DISPOSAL OF USED
MOTOR OIL, SPENT ANTIFREEZE &
FILTERS FOR YAKIMA COUNTY SOLID
WASTE
WHEREAS, the Yakima County Public Services Solid Waste Division collects used
motor oil, spent antifreeze, and oil filters from Yakima County Residents; and,
WHEREAS, Solid Waste has historically contracted with a third-party vendor who
recycles and resells spent motor oil for little to no charge based on the West Texas Intermediate
(WTI) Cushing, Oklahoma Spot Price; and,
WHEREAS, Yakima County Purchasing will advertise bids through the competitive
bidding process set forth in RCW 36.32.250; now, therefore,
BE IT HEREBY RESOLVED that the Yakima County Purchasing Department is
authorized to solicit bids for Recycling/Disposal of Used Motor Oil, Spent Antifreeze & Filters
using the competitive bid process.
DONE
____________________________________
LaDon Linde, Chair
Attest:
______________________________ ____________________________________
Julie Lawrence, Clerk of the Board or Amanda McKinney, Commissioner
Erin Franklin, Deputy Clerk of the Board
____________________________________
Kyle Curtis, Commissioner
Constituting the Board of County Commissioners
for Yakima County, Washington

Invitation for Bid
Yakima County
Public Services
IFB Documents & Specifications for
IFB NO. YC26001
RECYCLING/DISPOSAL OF USED MOTOR OIL, SPENT ANTIFREEZE & FILTERS
October 1, 2026
YC26001 Recycling/Disposal of Used Motor Oil, Spent Antifreeze & Filters Page | 1

BOARD OF YAKIMA COUNTY COMMISSIONERS
NOTICE TO PROPOSERS IFB YC26001
Yakima County is soliciting bids for the following project:
Transportation, Processing and Recycling/Disposal of Used Motor Oil, Spent
Antifreeze & Filters
Yakima County Public Services, Solid Waste
NOTICE IS HEREBY GIVEN by the undersigned that electronic sealed Bids will be accepted via PublicPurchase.com
until the hour of 11:00:00 AM on October 30, 2026. IFB submittals will be electronically opened shortly after 11:00:00
AM in Room 231, at the Yakima County Courthouse, 128 N. 2nd Street, Yakima WA 98901 for preliminary review.
Instructions to register with PublicPurchase.com and bid are available online at
https://www.yakimacounty.us/303/Purchasing-Department.
Specifications may be obtained online at https://www.yakimacounty.us/303/Purchasing-Department, click on Bid
Openings.
The Board of County Commissioners reserves the right to reject any and all bids, or parts thereof as it does in any
Invitation for Bid. With this specific IFB, the Board of County Commissioners reserves the right to reject any and all
bids or parts thereof in the best interests of the County.
DONE,
____________________________
Julie Lawrence, Clerk of the Board
Publish: Yakima Herald-Republic: 10/8/2026 AND 10/15/2026
Bill: Yakima County Public Services Solid Waste YHR acct. 110346
YC26001 Recycling/Disposal of Used Motor Oil, Spent Antifreeze & Filters Page | 2

CONTENTS
Contents
CONTENTS ............................................................................................................................................................. 3
SECTION 1. SOLICITATION SUMMARY, CALENDAR & RESERVATION OF RIGHTS .............................................. 4
SECTION 2. SCOPE OF SERVICES & OPERATIONAL REQUIREMENTS ................................................................. 4
WASTE STREAM SERVICES & COLLECTION LOCATIONS ........................................................................................................... 5
SECTION 3. SUBMISSION INSTRUCTIONS..................................................... ERROR! BOOKMARK NOT DEFINED.
SECTION 4. PRICING STRUCTURE & INVOICING ............................................................................................... 6
SECTION 5. BID EVALUATION CRITERIA .................................................................................................................. 7
REQUIRED FORMS ................................................................................................................................................. 8
BID COVER SHEET .................................................................................................................................................. 9
VENDOR QUESTIONNAIRE ................................................................................................................................... 11
SAFETY QUESTIONNAIRE ..................................................................................................................................... 13
SUSPENSION AND DEBARMENT CERTIFICATION .................................................................................................. 14
INSTRUCTIONS FOR CERTIFICATION ..................................................................................................................... 15
PRICE FORM ......................................................................................................................................................... 17
PERFORMANCE BOND ......................................................................................................................................... 19
APPENDIX A: GENERAL PROVISIONS .................................................................................................................... 21
GENERAL/SPECIAL TERMS AND CONDITIONS....................................................................................................... 25
YC26001 Recycling/Disposal of Used Motor Oil, Spent Antifreeze & Filters Page | 3

YAKIMA COUNTY PUBLIC SERVICES SOLID WASTE DIVISION
INVITATION FOR BID NO. YC26001
Transportation, Processing, and Recycling/Disposal of Used Motor Oil, Spent Antifreeze, and Oil Filters
SECTION 1. SOLICITATION SUMMARY, CALENDAR & RESERVATION OF RIGHTS
Yakima County ("County") is soliciting electronic bids via PublicPurchase.com to select a qualified
Contractor to transport, process, and recycle or dispose of used motor oil, spent antifreeze, and oil
filters collected across County sites for a contract term of 1 year with the option to extend for an
additional year.
* Submittal Deadline: October 30, 2026, at 11:00 AM PST.
* Public Opening Location: 128 N. 2nd Street, Room 231, Yakima, WA 98901.
* Submittal Platform: PublicPurchase.com (late submissions are automatically rejected).
* Point of Contact: Raudel Iniguez, Yakima County Purchasing Manager (509) 574-1519
Raudel.Iniguez@co.yakima.wa.us
1.1 Key Procurement Schedule
Event Due Date
IFB Issuance October 1, 2026
Written Questions Via Public Purchase Due October 20, 2026
County Answers / Addenda Issued October 22, 2026
Bids Due October 27, 2026, at 11:00 AM PST
1.2 County Reservation of Rights
This solicitation does not commit the County to award a contract, pay any costs incurred in the
preparation of a bid, or procure or contract for services or supplies.
The County reserves the right, at its sole discretion, to accept or reject any or all bids, to waive
informalities or non-material irregularities, to re-solicit bids, or to cancel this IFB in whole or in part if
deemed in the County's best interest. Non-discrimination standards strictly apply under RCW 49.60 and
42 U.S.C. 12101.
Quantities and volume estimates provided are for evaluation and bidding purposes only and do not
constitute a guarantee of actual waste volumes to be collected. Payment will be made only for
quantities ordered, delivered, and accepted, whether greater or less than the stated amounts.
SECTION 2. SCOPE OF SERVICES & OPERATIONAL REQUIREMENTS
The Contractor shall provide all labor, materials, equipment, and transportation required for the safe,
compliant collection, processing, and recycling/disposal of moderate-risk waste streams.
YC26001 Recycling/Disposal of Used Motor Oil, Spent Antifreeze & Filters Page | 4

Waste Stream Services & Collection Locations
CONTRACT SERVICE LOCATIONS
1. Cenex
2202 S. 1st Street, Yakima
2. Cheyne Landfill
4970 Cheyne Rd., Zillah
3. City of Mabton
305 N. Main St, Mabton
4. City of Moxee Public Works
7520 Postma Rd., Moxee
5. Highland Quick Stop
16841 Summitview Rd., Cowiche
6. Mt. Clemen Chevron
9881 Highway 12, Naches
7. Terrace Heights Landfill
7151 Roza Hill Dr, Yakima
8. Town of Granger
102 Main Street, Granger
9. Zillah City Shop
132 1st Ave. Zillah
10. Grandview Public Works
603 N. Willoughby, Grandview
11. Valley Wide Coop
1404 First Ave. Zillah
2.1.1. Bulk Used Motor Oil: Weekly monitoring and pumping at 11 County collection locations
(including Cheyne Landfill, Terrace Heights Landfill, and municipal public works shops).
2.1.2. Containerized Materials (Terrace Heights Landfill Only): Pickup of drummed spent
antifreeze, crushed oil filters, and uncrushed oil filters within five (5) business days of
County notification.
2.1 Testing, Maintenance, and Container Requirements
2.1.3. Solvent Testing: Before pumping bulk oil, the Contractor must test chlorinated solvents
using an EPA-compliant method (e.g., Chlor-D-Tect).
Pass (< 1,000 ppm): Contractor pumps the oil.
Fail ( 1,000 ppm): Contractor immediately locks/secures the container and notifies the
County.
2.1.4. Site Maintenance: Contractor must maintain clean operational conditions around collection
tanks and screens.
2.1.5. Drums: Contractor must supply replacement UN-approved 1A2 drums for containerized
waste pickups.
2.2 Required Contractor Documentation & Compliance Reporting
2.2.1 Weekly Log Sheets: Provide a weekly Bill of Lading detailing volumes collected per site.
YC26001 Recycling/Disposal of Used Motor Oil, Spent Antifreeze & Filters Page | 5

2.2.2 Certificates of Disposal: Final Certificates of Recycling/Disposal/Destruction must be
provided within ninety (90) days of pickup.
2.2.3 Annual Reporting: Provide all volume data needed for Ecology/EPA annual reporting
within twenty (20) business days of bid.
SECTION 3. PRICING STRUCTURE & INVOICING
3.1. The County intends to establish a market-based pricing mechanism for accepted used motor oil
utilizing the West Texas Intermediate ("WTI") crude oil benchmark. The applicable WTI index shall
be the West Texas Intermediate (WTI) Cushing, Oklahoma Spot Price, as published by the U.S.
Energy Information Administration (EIA).
The WTI price used for each monthly pricing period shall be the EIA WTI Cushing Spot Price
published for the 10th calendar day of the preceding month. If no price is published for the 10th
calendar day, the most recent preceding published EIA WTI Cushing Spot Price shall be used.
The Contractor shall bid a percentage of the EIA WTI Cushing Spot Price, converted to a gallon
equivalent, that the Contractor will pay the County for each gallon of accepted used motor oil.
3.2 For purposes of calculating the payment: WTI Gallon Equivalent = WTI Price per barrel / 42 gallons
per barrel
The Contractor's proposed percentage shall be applied to the WTI Gallon Equivalent to establish the
payment due to the County.
For example, if the applicable WTI price is $83.76 per barrel: $83.76 / 42 = $1.9943 per gallon
If the Contractor bids 75%: $1.9943 x 75% = $1.4957 per gallon
The Contractor would therefore pay the County $1.4957 for each gallon of accepted used motor oil
collected during that pricing period.
3.3 Fixed Contractor Percentage
3.3.1 The percentage proposed by the Contractor shall remain fixed throughout the initial Contract
term unless otherwise modified by a written amendment executed by the County and
Contractor.
3.3.2 The percentage shall apply regardless of whether the WTI price increases or decreases during
the Contract term. There shall be no separate threshold, floor, or payment reversal based
solely upon the WTI price.
3.3.3 Accordingly, the County's payment for used motor oil shall fluctuate proportionately with the
applicable WTI index.
3.3.4 No Guaranteed Quantity: The County makes no guarantee regarding the quantity of used motor
oil that will be available for collection. The Contractor shall pay the County based solely upon
the actual quantity of accepted used motor oil collected and documented during each applicable
pricing period. The County collected approximately 48,534 gallons of used motor oil during
YC26001 Recycling/Disposal of Used Motor Oil, Spent Antifreeze & Filters Page | 6

calendar year 2025. This quantity is provided solely for bid evaluation and does not constitute a
minimum guaranteed quantity.
3.4 Pricing Evaluation: For purposes of evaluating bids, the County will apply each Contractor's
proposed percentage and to a common WTI benchmark and estimated annual volume.
For the initial evaluation, the County will use the EIA WTI-Cushing Spot Price published on August
10, 2026, which was $83.76 per barrel, and an estimated annual volume of 48,534 gallons.
The County reserves the right to use additional WTI scenarios in evaluating bids to determine the
relative economic value of each bid under varying market conditions.
The percentage proposed by each Contractor shall be evaluated together with the Contractor's
proposed pricing for spent antifreeze, crushed filters, uncrushed filters, and any other applicable
services based on 2025 totals.
3.5 Pricing Calculation and Invoicing
Each invoice or payment statement submitted by Contractor for used motor oil shall identify:
1. The applicable EIA WTI-Cushing Spot Price
2. The date of the applicable WTI price
3. The WTI price in dollars per barrel
4. The calculated WTI Gallon Equivalent
5. The Contractor's approved percentage
6. The number of gallons collected
7. The total payment due to the County.
The calculation shall be County Payment = Actual Gallons Collected x (WTI Price / 42) x Contractor Bid
Percentage
The resulting payment shall be calculated to the nearest one-hundredth of a dollar per gallon for
invoicing purposes.
3.6 Market-Based Pricing Rationale
The County recognizes that the market value of used motor oil is influenced by factors other than crude
oil prices, including material quality, collection volume, transportation distance, processing costs,
recovered-product markets, and regional market conditions. The WTI index is therefore being used as an
objective and independently published market reference, rather than as a direct representation of the
value of used motor oil. By requiring Contractors to compete on the percentage of WTI that they are
willing to pay the County, the solicitation allows qualified processors to incorporate their actual
collection, transportation, processing, recycling, and market economics into their proposed percentage.
SECTION 4. BID EVALUATION CRITERIA
Award will be made to the lowest responsive and responsible bidder based on the total combined
difference between Schedule 2 and Schedule 1. A responsive bid conforms in all material respects to this
YC26001 Recycling/Disposal of Used Motor Oil, Spent Antifreeze & Filters Page | 7

solicitation. A responsible bidder demonstrates required licensing, past performance history, equipment
capacity, and qualified personnel to meet contract standards.
REQUIRED FORMS
The following forms shall be completed and submitted/uploaded into Public Purchase with Bid in
accordance with the instructions given in Section III Preparing and submitting a Bid. Blank forms are
attached.
1. Bid Cover Sheet
2. Vendor Questionnaire
3. Safety Questionnaire
4. Suspension & Debarment Certification
5. Non-Collusion Affidavit
6. Price Form
7. Performance Bond
The following forms shall be completed and submitted at Contract Award and before Contract Execution
Date. Blank forms are attached.
1. Certificate of Insurance with Additional Insured Endorsement (due at contract award)
YC26001 Recycling/Disposal of Used Motor Oil, Spent Antifreeze & Filters Page | 8

BID FOR TRANSPORTATION, PROCESSING, AND RECYCLING/DISPOSAL SERVICES
INVITATION FOR BID NO. YC26001
BID COVER SHEET
CERTIFICATION
I, the official named below, certify that I am duly authorized to legally bind the Offeror to the clause(s)
listed below.
Offeror Name (Printed)
Corporate Address of Record
By (Authorized Signature of Person with Authority to Obligate the Offeror Contractually)
Federal Tax Identification Number Unique Entity Identification Washington Secretary of
Number (UEI) State Business Registry
Number
Printed Name Title of Person Signing
Date Signed Telephone Number
YC26001 Recycling/Disposal of Used Motor Oil, Spent Antifreeze & Filters Page | 9