IFB Onsite Fuel Supply

Location:	North Carolina
Posted:	Aug 12, 2026
Due:	Aug 26, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	91 - Fuels, Lubricants, Oils, and Waxes V - Transportation, Travel and Relocation Services
Solicitation No:	600600Fuel
Publication URL:	To access bid details, please log in.

Solicitation Number:	600600Fuel
Project Title:	IFB Onsite Fuel Supply
Description:	Cumberland County uses onsite fuel tanks. The tanks and fueling equipment are leased from the current vendor as part of the existing contract at the Ann Street Landfill (698 Ann Street, Fayetteville, NC 28301) and the Wilkes Road Processing Facility (771 Wilkes Road, Fayetteville, NC 28306). Both locations require DEF, Off-Road Diesel, On-Road Diesel and Unleaded Gas.
Opening Date:	8/26/2026 2:00 PM
Posted Date:	8/12/2026
Status:	Open
Department:	COUNTY OF CUMBERLAND


Solicitation Number * 600600Fuel	Department COUNTY OF CUMBERLAND	Status Reason Open
Opening Date 2026-08-26T14:00:00.0000000	Posted Date * 2026-08-12T14:38:03.0000000Z	Primary Commodity Code Product and material transport vehicles
Mandatory Conference/Site Visit 2026-08-18T04:00:00.0000000Z	Special Instructions Questions due 8/19/2026	Solicitation Type * IFB
Owner CHRISTINE DUCHENEAUX
Description Cumberland County uses onsite fuel tanks. The tanks and fueling equipment are leased from the current vendor as part of the existing contract at the Ann Street Landfill (698 Ann Street, Fayetteville, NC 28301) and the Wilkes Road Processing Facility (771 Wilkes Road, Fayetteville, NC 28306). Both locations require DEF, Off-Road Diesel, On-Road Diesel and Unleaded Gas.

Attachment Preview

Solid Waste Management Department

INVITATION FOR BID

Onsite Fuel Supply

Date of Issue: 12 August 2026

Questions Due Date: 19 August 2026

Bid Due Date: 26 August 2026

Direct all inquiries concerning this IFB to:

Johnny Scott

Environmental Services Project Manager

Email: jscott@cumberlandcountync.gov

Phone: 910-321-6907

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Table of Contents

1.0 PURPOSE AND BACKGROUND ............................................................................................. 3

2.0 BID INSTRUCTIONS & REQUIREMENTS...........................................................................3

2.1 INVITATION FOR BID DOCUMENT ................................................................................... 3

2.2 BID SUBMITTAL ...................................................................................................................... 3

2.3 BID QUESTIONS.......................................................................................................................4

2.4 MANDATORY SITE VISIT ..................................................................................................... 4

2.5 ALTERNATE BIDS ................................................................................................................... 5

2.6 IFB TERMS & CONDITIONS ................................................................................................. 5

3.0 NOTICES TO VENDOR ............................................................................................................ 5

3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY....................................5

3.2 BID COMPLIANCE .................................................................................................................. 6

3.3 BID EVALUATION PROCESS................................................................................................ 6

3.4 METHOD OF AWARD ............................................................................................................. 6

4.0 SCOPE OF WORK & VENDOR’S BID CONTENT REQUIREMENTS.............................7

4.1 SCOPE OF WORK .................................................................................................................... 7

4.2 VENDOR’S BID REQUIREMENTS ....................................................................................... 7

A. TECHNICAL APPROACH .............................................................................................................. 7

B. COST...................................................................................................................................................7

C. FINANCIAL STABILITY ................................................................................................................ 8

D. VENDOR EXPERIENCE ................................................................................................................. 8

E. REFERENCES ................................................................................................................................... 8

5.0 CONTRACT TERMS AND CONDITIONS ............................................................................. 8

5.1 IRAN DIVESTMENT ACT.......................................................................................................8

5.2 E-VERIFY ................................................................................................................................... 8

5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL ................................... 9

5.4 CONTRACT CHANGES...........................................................................................................9

5.5 CONTRACT TERM .................................................................................................................. 9

5.6 PRICING ..................................................................................................................................... 9

5.7 INVOICES .................................................................................................................................. 9

5.8 PAYMENT TERMS...................................................................................................................9

5.9 APPROPRIATION OF FUNDS................................................................................................9

Page 1 of 18

Onsite Fuel Supply

5.10 FINANCIAL STABILITY.........................................................................................................9

5.11 INSURANCE: ........................................................................................................................... 10

5.12 GENERAL INDEMNITY........................................................................................................10

5.13 ENTIRE CONTRACT ............................................................................................................. 11

5.14 CONTRACT CANCELLATION............................................................................................11

5.15 LAWS AND ORDINANCES ................................................................................................... 11

5.16 COMPLIANCE WITH LAWS ............................................................................................... 11

5.17 VENDOR REPRESENTATIONS........................................................................................... 11

ATTACHMENT A: INSTRUCTIONS TO VENDORS ................................................................... 13

ATTACHMENT B: EXECUTION OF BID......................................................................................15

ATTACHMENT C: BID COST ......................................................................................................... 16

ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION......................................17

Page 2 of 18

Onsite Fuel Supply

1.0 PURPOSE AND BACKGROUND

Cumberland County uses onsite fuel tanks. The tanks and fueling equipment are leased from the current vendor as part

of the existing contract at the Ann Street Landfill (698 Ann Street, Fayetteville, NC 28301) and the Wilkes Road

Processing Facility (771 Wilkes Road, Fayetteville, NC 28306). Both locations require DEF, Off-Road Diesel, On-

Road Diesel and Unleaded Gas. The following tanks are furnished by Colonial Fuel as part of the current contract:

Location

Ann Street

Wilkes Road

Discharge Volume

(Gallons)

8,000

2,000

500

200

2,000

Fuel Type

Off-Road Diesel

Highway Diesel

Gasoline

Off-Road Diesel

Storage Tank

Containment Method

• Dual Walled

• Above Ground

• Dual Walled

• Above Ground

• Dual Walled

• Above Ground

• Dual Walled

• Above Ground

• Dual Walled

• Above Ground

• Dual Walled

• Above Ground

2.0 BID INSTRUCTIONS & REQUIREMENTS

2.1 INVITATION FOR BID DOCUMENT

The IFB is comprised of the base IFB document, any attachments, and any addenda released before contract award. All

attachments and addenda released for this IFB in advance of any contract award are incorporated herein by reference.

By submitting a bid, the vendor agrees to meet all stated requirements in this section as well as any other specifications,

requirements and terms and conditions stated in this IFB. If a vendor is unclear about a requirement or specification or

believes a change to a requirement would allow for the County to receive a better bid, the vendor is urged and cautioned

to submit these items in the form of a question during the question and answer period in accordance with Section 2.3.

Vendors shall populate all attachments of this IFB that require the vendor to provide information and include an

authorized signature where requested. Failure to include required documents and/or signatures, where requested, will

result in rejection of submitted bids.

2.2 BID SUBMITTAL

Sealed bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be received

at the address indicated in the table below.

Mailing address for delivery of bid

via US Postal Service

BID TITLE:

Onsite Fuel Supply

Office address of delivery by any other method (special

delivery, overnight, or any other carrier)

BID TITLE:

Onsite Fuel Supply

Cumberland County Solid Waste

Attn: Johnny Scott

Cumberland County Solid Waste

Attn: Johnny Scott

Page 3 of 18

Onsite Fuel Supply

Email: jscott@cumberlandcountync.gov

698 Ann Street

Fayetteville, NC 28301

IMPORTANT NOTE: All bids shall be physically delivered to the office address listed above on or before 26 August

2026, at 2:00PM per the clock in the Solid Waste Department regardless of the method of delivery. All risk of late

arrival due to unanticipated delay—whether delivered by hand, U.S. Postal Service, courier or other delivery service is

entirely on the vendor. It is the sole responsibility of the vendor to have the bid to the County department specified by

the specified time and date of opening. Any bid received after the bid submission deadline will be rejected.

Public bid opening will be held at 2:00PM, as per the clock in the Solid Waste Department on 26 August 2026 at 698

Ann Street, Fayetteville, NC 28301.

a) Submit one (1) signed, original executed bid response, one (1) photocopy, one (1) electronic copy on a flash drive.

b) Submit your bid in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the IFB number; and

(3) the due date. Address the package(s) for delivery as shown in the table above. Bids will be subject to rejection

unless submitted with the information above included on the outside of the sealed bid package.

c) The electronic copy of your bid must be provided on a flash drive. The files shall NOT be password protected, shall

be in .PDF or .XLS format, and shall be capable of being copied to other media including readable in Microsoft

Word and/or Microsoft Excel.

All bid addendums and/or corrections will be posted on the Cumberland County Vendor Self Service site

https://ccmunis.co.cumberland.nc.us/vss/Vendors/VBids/Default.aspx . Vendors who submit a notice of intent to bid to

CumberlandPurchasing@cumberlandcountync.gov will receive addendums by email.

2.3 BID QUESTIONS

Written questions shall be emailed to jscott@cumberlandcountync.gov by 19 August 2026, 2:00PM. Vendors should

enter “Onsite Fuel Supply: Questions” as the subject for the email. Questions will not be answered by phone. Question

submittals should include a reference to the applicable IFB section.

Questions received prior to the submission deadline date, the County’s response, and any additional terms deemed

necessary by the County will be posted in the form of an addendum to the Cumberland County Vendor Self Service Site,

https://ccmunis.co.cumberland.nc.us/vss/Vendors/default.aspx and shall become an Addendum to this IFB. Vendors

who submit an intent to bid will receive addendums by email. Vendors shall rely only on written material contained

in an Addendum to this IFB. Vendors should not contact any other County employees, besides those listed above,

during the bid process. Vendors who contact any other County employees may be disqualified.

Any questions considered minute in nature or that point to an error in the IFB or that the County determines will produce

information required in order for all vendors to submit a responsible bid, may be answered at the County’s discretion

after the specified date and time. Such questions that are received after the deadline are not guaranteed to be answered

and if the questions qualify as “minute in nature” shall be determined at the sole discretion of the County.

2.4 MANDATORY SITE VISIT

Mandatory Site Visit – 2 Locations for Mandatory Site Visit

Date: 08/18/2026

Time: 10:00 AM Eastern Time

Contact #: 910-321-6907

Page 4 of 18

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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IFB Onsite Fuel Supply

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See also