Schuyler Highway Limestone, Sand/Gravel, Asphalt
| Location: | New York |
|---|---|
| Posted: | Feb 18, 2026 |
| Due: | Mar 12, 2026 |
| Agency: | Schuyler County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Schuyler Highway Limestone, Sand/Gravel, Asphalt
|
| Category: | SCHUYLER COUNTY HIGHWAY BIDS |
| Status: | Open |
|
Attachment Preview
HIGHWAY DEPARTMENT
COUNTY OF SCHUYLER
REQUEST FOR BID
CRUSHED LIMESTONE
NOTICE TO BIDDERS
Notice is hereby given that the Public Works Committee of the Schuyler County Legislature and the Schuyler
County Highway Superintendent will receive sealed bids per specifications for:
Title: Crushed Limestone
Bid documents are available, as of this date, at the Schuyler County Highway Department, 910 S. Decatur
Street, Watkins Glen, New York. Telephone number: 607-535-2531. These documents are also available
on the Schuyler County website at www.schuylercounty.us/highwaybids.
Interested parties assume all responsibility to acquire bid information and forms.
To be considered, bids must be submitted on Schuyler County bid forms and delivered in a sealed opaque
envelope. Faxed, emailed, and/or electronically transmitted bids shall not be accepted.
Sealed bids are to be submitted to the Schuyler County Legislative office prior to 10:00 a.m., Thursday,
March 12, 2026 and will be publicly opened at the office of the Schuyler County Legislature at 10:15 a.m.,
Thursday, March 12, 2026.
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Crushed Limestone
GENERAL TERMS AND CONDITIONS
1. Objective:
This bid document is published in order to obtain competitive prices for: Crushed Limestone.
2. Acquisition of Bid Documents:
a. Bid documents are available February 18, 2026 at the Schuyler County Highway Department,
910 S. Decatur Street, Watkins Glen, New York. The office is open Monday – Friday, 7:00
A.M. – 4:00 P.M., except holidays. Telephone number 607-535-2531. These documents are
also available on the Schuyler County website at www.schuylercounty.us/highwaybids.
b. Each bidder bears sole responsibility for acquisition of bid documents. Request for bid
documents to be forwarded is neither a guarantee nor an incurred obligation on the part
of Schuyler County to ensure requestor’s receipt of bid documents; timely or otherwise.
c. Receipt of these bid documents, unsolicited or otherwise, shall not be construed a pre-
determination of any prospective bidder’s qualifications to receive a contract award. Nor shall
said receipt of these bid documents be interpreted as an endorsement that the recipient’s
equipment, materials, products, and/or services are in compliance with the bid specifications.
3. Examination, Interpretation, Correction of Bid Documents:
Each bidder shall examine all bid documents and judge all matters relating to the adequacy and accuracy
of such documents. Any inquiries, suggestions or requests concerning interpretation, clarification or
additional information pertaining to this bid solicitation shall be in writing and submitted to the
Highway Department prior to the scheduled bid opening. The County shall not be responsible for oral
interpretations given by any county employee, representative or others. The issuance of written
addendum/addenda is the only official method whereby interpretation, clarification or
additional information can be given.
4. Preparation of Bid Documents:
Bids must be submitted on the forms provided in the bid documents and prepared in the following
manner:
a. All bid forms shall be legibly completed using a permanent medium (e.g. ink, typewriter, laser
printer, etc.).
i. If the submission of unit price(s) is a requirement, said unit price(s) shall prevail.
ii. Each price bid shall be expressed as a numerical dollar value; indicators such as ditto marks,
arrows, etc. are not acceptable.
b. All forms requiring the bidder’s signature shall be signed by the bidder or the bidder’s authorized
representative. Erasures and/or alterations shall be initialed by the individual whose signature
appears on the bid forms.
c. The bidder shall submit the bid in accordance with the bid documents and shall not make any
changes in the wording of the bid forms or make any stipulations or qualify the bid in any
manner.
d. Unless otherwise specified by Schuyler County, all bids are required to be: FOB
Destination, freight allowed. Destination to be designated by the County.
e. All bids shall be firm for a period of forty-five (45) days from the bid opening date; during which
time the County shall render its decision.
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Crushed Limestone
5. Standard Clauses and Insurance Requirements for all Schuyler County Contracts:
The following appendices are annexed hereto, incorporated by reference as if set forth more fully herein
and shall govern all terms and conditions of this bid and any resulting contract:
a. APPENDIX A: Standard Clauses for ALL Schuyler County Contracts.
b. APPENDIX B: County Insurance Requirements for All Contracts
Contractor is a "Category II" contractor under the "County Insurance Requirements
for All Contractors" and shall maintain and provide proof of insurance in accordance
with said standards and the terms and conditions of such contract, including all
attachments and/or appendices hereto. Each awardee shall submit as original of its
Certificate of Insurance (which indicates the contractor's compliance with the above to
the following:
Schuyler County Highway Department
Attention: Ken Thurston, Superintendent
910 S. Decatur Street
Watkins Glen, NY 14891
(607) 535-2531
Note: "Additional Insured" shall read - “The County of Schuyler and its officers,
employees and agents is named as Additional Insured with respect to this contract.” In the
event that the awardee's insurance lapses during the term of the contract, the County
reserves, as its right, the right to cancel the awardees contract(s) and to purchase the
contracted product(s)/service(s) on the open market; with any increase to cost(s) to
Schuyler County being charged to the awardee. Credit shall not be issued to the awardee
where open market cost(s) to the County are less than the cost(s) contracted with the
awardee.
o Any bid which attempts to amend, change or delete said Appendices, or any provision thereof,
shall be deemed “non-responsive” and rejected.
6. Sales Tax Exemption:
The County is exempt from payment of sales and compensating use taxes of the State of New York and
of cities and counties within the State of New York.
7. Equivalents:
Where, in the bid documents, one certain kind, type, brand, technology or product manufacturer is
named, it shall be regarded as the required standard of quality. It is not meant to exclude competition in
any way. Similar equipment, products, or service, which are equal in quality, performance, compatibility
and equally adaptable for the intended purposes, as determined by the County, and are submitted as
specified in the bid documents, will be considered and may be accepted. The decision of the County as
to equal will be final.
8. Supportive Documentation:
In addition to specifications stated herein, all equipment/material/products/services shall meet or exceed
current standards of the industry. All technical tolerances, ratings, power outputs or any technically
specified criteria contained within these specifications are considered to be within the current state of the
art and are currently being met by commercially available equipment/material/products/services. The
fact that a manufacturer chooses not to produce equipment/material/products to meet these specifications
shall not be considered sufficient cause to adjourn these specifications as restrictive. Bidder shall offer
the equipment/material/products/services which comes closest to meeting these specifications. Where
deviation(s) from the specifications contained herein is necessary, the bidder shall note such
deviation(s). Bidder shall include supportive documentation that clearly indicates the
equipment/material/products/services they bid is equivalent to that specified herein. Failure to
detail all such deviations will comprise sufficient grounds for rejection of the entire bid.
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Crushed Limestone
9. Protection from Claim Against “Or Equal”:
In the event of any claim concerning or relating to the issue of “equal or better” or “equal”, the awardee
agrees to hold the County of Schuyler free and harmless from any and all claims for loss or damage
arising out of this transaction for any reason whatsoever. The County is to be free and harmless for any
and all legal fees and court costs.
10. Addendum/Addenda:
a. If any addendum/addenda has been issued prior to the County’s receipt of bids, Schuyler County
shall attempt to notify potential bidders known to have received the bid documents and whose
contact information is on file with the County. Schuyler County does not ensure the potential
bidder’s receipt of addendum. It shall be the responsibility of each bidder, prior to submitting its
bid, to contact the Highway Superintendent (607) 535-2531, to determine if an addendum has been
issued.
b. Any such addendum/addenda shall be available for review and/or copy at the Highway
Department, 910 S. Decatur Street, Watkins Glen, New York.
c. It is a requirement that the bidder sign, date, and include any and all addendum/addenda with its
bid submission. Failure to do so may result in rejection of bid.
11. Multiple/Alternate Bid Submission(s):
For those bidders intending to submit multiple/alternate bids in response to this bid solicitation; the
bidder is required and shall submit a completed bid documents packet for each bid submitted. Note:
However, if there is a bid surety requirement, one (1) bid surety instrument, written for the highest
required amount, shall suffice.
12. Submittal of Bid(s):
a. For each bid it submits, the bidder shall submit eight (8) sets of its bid;
i. One (1) set shall be stamped (or otherwise indicated) as being the “ORIGINAL.”;
including all required documents (e.g. signed clauses, statements, forms, bonds, insurance,
manufacturer’s specifications, etc.)
ii. Seven (7) sets shall be stamped (or otherwise indicated) as being the “DUPLICATE”
or “COPY” of the bid pages (page 9 and 10).
iii. Information presented in the “ORIGINAL” set of the bid submittal shall prevail.
b. Requirements for Addressing the Bid Submission Envelope:
i. The bid shall be submitted in a sealed opaque envelope marked on the outside with the
bidder’s name and address and the designation: “Sealed Bid – Crushed Limestone.”
ii. The envelope shall be addressed to Schuyler County Legislature, 105 Ninth Street,
Watkins Glen, New York 14891.
c. Sealed bids are to be submitted to the Schuyler County Legislative office prior to 10:00 a.m.,
Thursday, March 12, 2026 and will be publicly opened at the office of the Schuyler County
Legislature at 10:15 a.m., Thursday, March 12, 2026.
d. Facsimile, email and/or electronically transmitted bids are not acceptable and shall be rejected.
e. Security procedures are in effect at the Schuyler County Office Building. Interested parties,
especially respondents who intend to hand deliver bids should allow sufficient time for any delay
which may arise because of security procedures. To be considered “delivered on time,” a bid
submission must be received at the Legislature Office by the appointed hour.
13. Late Bids:
Bidders shall bear sole responsibility for the delivery of their bid in a timely manner. Reliance upon the
U.S. Postal Service or other carriers is at the bidder’s risk. Late bids shall not be considered and shall be
returned unopened.
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Crushed Limestone
14. Right of County to Seek Clarification, Accept or Reject Bid(s), etc.:
a. Schuyler County reserves as its right, the right to require clarification from bidders for the purpose
of assuring a full understanding of the bidder’s responsiveness to the solicitation requirements.
b. Schuyler County reserves as its right; the right to accept or reject any and all bids (or separable
portions thereof), the right to waive irregularities and technicalities, and the right to request
resubmittal of bids (re-bid).
c. Schuyler County reserves the right to purchase items or services included in this bid on State,
County or other Governmental Agency contracts if such items can be obtained on the same terms,
conditions, specifications and at a lower price if applicable when available.
15. Award of Bid:
a. Award(s) shall only be made to bids submitted by qualified, responsive, and responsible bidders
who sufficiently meet the terms, conditions, and specifications stated herein. However, under all
circumstances and all statements to the contrary notwithstanding, Schuyler County reserves as its
right, the right to determine award(s)/awardee(s) in accordance with the best interest of Schuyler
County.
b. Award of bid is not made at the bid opening. All bids are subject to final review and acceptance
by the appropriate committee(s) of the Schuyler County Legislature before any award may be
made. Receipt of bids by the County shall not be construed as authority to bind the County.
c. Best Value Competitive Offer/Award (Schuyler County Resolution 24-14;
Local Law No. 1 of the year 2014):
Section 103 of the General Municipal Law (and as defined in State Finance Law Section 163)
authorizes the use of a Best Value Award methodology for purchase contracts (including
contracts for service work, but excluding any purchase contracts necessary for the completion of
a public works contract pursuant to Article 8 of the labor law). The County of Schuyler reserves
the right herein to award this contract on the basis of best value, as determined by the County,
rather than low bid, pursuant to such factors as experience, past performance, availability,
delivery capability and other relevant considerations pursuant to Local Law No. 1 of the Year
2014 and other applicable authority.
16. Awardee’s Failure to Comply:
The awardee’s failure to perform in compliance with the bid award shall result in a withholding of
payment. The payment shall be withheld until the awardee fulfills its responsibilities. Compliance shall
be determined by and to the satisfaction of Schuyler County. Such action would not necessarily preclude
further initiatives on the part of Schuyler County to protect and preserve its interests.
17. Sufficient Inventory, Equipment, and Staff:
Awardee is required to have sufficient inventory, equipment and staff available and/or have guaranteed
access to sufficient inventory, equipment and staff to fulfill its responsibility as a result of receiving the
bid award.
Failure of the awardee to fulfill its responsibility shall be sufficient cause for and entitle Schuyler
County to:
a. Damages
and/or
b. Purchase the contracted product(s)/service(s) on the open market; with any increase in cost(s) to
Schuyler County being charged to the awardee. Credit shall not be issued to the awardee where
open market cost(s) to the County are less than the cost(s) contracted with the awardee.
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