Exterior Updates to SMTD Offices

Location:	Illinois
Posted:	Feb 19, 2026
Due:	Mar 12, 2026
Agency:	Springfield Mass Transit District
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
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Date:

February 19, 2026

To:

Potential Bidder

Subject:

Exterior Updates to the Administrative Building

To Whom It May Concern:

Springfield Mass Transit District dba Sangamon Mass Transit District (the “District”) is requesting

quotes from qualified companies capable of repointing and painting the administrative and

maintenance offices located at 928 S 9th St, Springfield, IL. The award of a firm, fixed-price contract

shall be made to the lowest responsive and responsible Respondent. All official correspondence

regarding this project shall be transmitted to and from the District’s Grants and Procurement

Manager, Hadley Markiewicz, in writing to purchasing@smtd.org.

The procurement schedule is as follows:

DATE

February 19, 2026

March 5, 2026

11:00 AM CST

March 12, 2026

2:00 PM CST

March 24, 2026

TASK

Issue Requests for Quotes

OPTIONAL Site Visit

928 S 9th St, Springfield, IL

Quotes are due

bids@smtd.org

Issue Notice to Proceed

All necessary information is attached as follows:

Appendix A: Scope of Work and Drawings

Appendix B: Certification Regarding Lobbying

Appendix C: Quote Form

Appendix D: Draft Contract

Sincerely,

Hadley Markiewicz

Grants and Procurement Manager

Page 1 of 16

APPENDIX A. SCOPE OF WORK AND DRAWINGS

The Contractor shall complete the following in accordance with all local, state, and federal

regulations and requirements.

1.0 Preparation of Site

1.1 Pressure washing of all exterior surfaces to remove dirt, mildew, and loose paint

1.2 Scraping, sanding, or other means of removing peeling or flaking paint

1.3 Caulking of cracks and gaps as needed

1.4 Vehicles, landscaping, walkways, and surrounding surfaces shall be protected from

stains, blemishes, or damage. Any damage shall be repaired or replaced by the

Contractor at no additional cost.

2.0 Repointing

2.1 Rake out and repoint all joints as indicated in the attached drawings.

2.2 All masonry-related debris shall be properly disposed of prior to final acceptance.

3.0 Painting

3.1 Application methods shall be limited to techniques that produce a uniform, smooth,

and thoroughly covered surface.

3.2 All surfaces shall be primed with the appropriate Sherwin-Williams primer as

required by substrate and condition.

3.3 The product used to paint the exterior shall be Sherwin-Williams Duration Exterior

Acrylic Latex in SW7065 Argos.

3.4 All painting-related debris shall be properly disposed of prior to final acceptance.

4.0 Warranty

4.1 Contractor warrants the services will be free from defects in material and

workmanship for a period of one year.

4.2 The warranty period begins once the District certifies final acceptance.

5.0 Insurance

COVERAGE TYPE

Worker's Compensation

Employer's Liability

Auto Liability

General Liability

Excess/Umbrella Liability

LIMITS

Statutory Limits For Each Respective State

$1,000,000 Each Accident

$1,000,000 Policy Limit

$1,000,000 Each Person

$1,000,000 Combined Single Limit

$1,000,000 Per Occurrence

$2,000,000 Aggregate

$2,000,000 Completed Operations

$5,000,000 Per Occurrence

$5,000,000 Aggregate

Page 2 of 16

Liability limits can be satisfied with a combination of underlying and/or excess or umbrella

coverage. Please note, the above limits are the minimum acceptable to the District but may need to

be changed depending upon the specific requirements of the project owner.

Evidence of the above coverages must be supplied to the District within 10 days of being

issued a Notice to Proceed.

6.0 Drawings

Drawings and details for the project are included on the next page.

The remainder of this page is intentionally left blank.

Page 3 of 16

Page 4 of 16

APPENDIX B. CERTIFICATION REGARDING LOBBYING

The undersigned

his or her knowledge and belief, that:

(Contractor) certifies, to the best of

• No Federal appropriated funds have been paid or will be paid, by or on behalf of the

undersigned, to any person for influencing or attempting to influence an officer or employee

of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a

Member of Congress in connection with the awarding of any Federal contract, the making of

any Federal grant, the making of any Federal loan, the entering into of any cooperative

agreement, and the extension, continuation, renewal, amendment, or modification of any

Federal contract, grant, loan, or cooperative agreement.

• If any funds other than Federal appropriated funds have been paid or will be paid to any

person for making lobbying contacts to an officer or employee of any agency, a Member of

Congress, an officer or employee of Congress, or an employee of a Member of Congress in

connection with this Federal contract, grant, loan, or cooperative agreement, the

undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report

Lobbying," in accordance with its instructions [as amended by "Government wide Guidance

for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in

paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying

Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)]

• The undersigned shall require that the language of this certification be included in the

award documents for all subawards at all tiers (including subcontracts, subgrants, and

contracts under grants, loans, and cooperative agreements) and that all subrecipients shall

certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this

transaction was made or entered into. Submission of this certification is a prerequisite for making

or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying

Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a

civil penalty of not less than $10,000 and not more than $100,000 for each such failure pursuant to

31 U.S.C. § 1352(c)(1)-(2)(A).

The Contractor, __________

_________, certifies or affirms the truthfulness

and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor

understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification

and disclosure, if any.

CONTRACTOR

SIGNATURE OF AUTHORIZED REPRESENTATIVE

NAME AND TITLE

DATE

Page 5 of 16

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Exterior Updates to SMTD Offices

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