County of Loudoun, Virginia
INVITATION FOR BID
RENOVATION OF 908 TRAILVIEW BOULEVARD
ACCEPTANCE DATE: Prior to 4:00 p.m., March 27, 2026, Local “Atomic” Time
IFB NUMBER:
RFQ 683932
ACCEPTANCE PLACE:
Loudoun County Government Offices
1 Harrison Street, S.E.
1st Floor, Drop Box: Procurement Bids and Proposals
Leesburg, Virginia 20175
IMPORTANT NOTES
A. Plans & Specifications (Attachment 1)
To obtain these files, please send an email to the Contracting Officer listed
below. Upon receipt of a valid request, the Contracting Officer will provide a
secure Microsoft OneDrive link to the shared folder containing the project
documents.
B. Pre-Bid Conference
An optional Pre-Bid Conference will be held virtually on February 27, 2026, at
11:00 a.m. to provide clarification on the project requirements and expectations
outlined in this solicitation.
See the Microsoft Teams log in information provided below. Bidders may not
participate in the Pre-Bid Conference in-person at this time.
Join on your computer, mobile app or room device
Join the meeting now
Meeting ID: 272 163 128 497 76
Passcode: VW6XN6Tq
Download Teams | Join on the web
Or call in (audio only)
+1 757-600-4923,,109610415# United States, Norfolk
Find a local number
Phone conference ID: 109 610 415#
C. Site Inspection.
The County encourages Bidders to attend the County‑led site inspection on
March 3, 2026, at 1:00 p.m. to familiarize themselves with existing site
conditions.
Location:
908 Trailview Boulevard SE, Suite 170
Leesburg, VA 20175
For additional requirements and detailed site access information, see Section
22.5, Inspection of Site.
The Terms and Conditions contained in this Invitation for Bid and in the County-
Contractor Agreement (Attachment 2) are not negotiable.
Requests for information related to this Invitation for Bid should be directed to:
Beth A. Cioni
Contracting Officer
(571) 627-7414
Beth.Cioni@loudoun.gov
This document can be downloaded from our web site: www.loudoun.gov/procurement
Issue Date: February 18, 2026
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF
DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE
CONTACT THIS DIVISION AS SOON AS POSSIBLE.
IFB RFQ 683932
Renovation of 908 Trailview Boulevard
Page 2 of 35
INVITATION FOR BID
RENOVATION OF 908 TRAILVIEW BOULEVARD
SECTION/TITLE
PAGE
1.0 PURPOSE
4
2.0 COMPETITION INTENDED
5
3.0 PREVAILING WAGE RATES
5
4.0 BIDDER MINIMUM QUALIFICATIONS
6
5.0 SPECIFICATIONS
9
6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT
9
7.0 DISCREPANCIES
9
8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT
9
9.0 PAYMENT OF TAXES
9
10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE
10
11.0 ETHICS IN PUBLIC CONTRACTING
10
12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED
10
13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR
11
14.0 DRUG-FREE WORKPLACE
11
15.0 FAITH-BASED ORGANIZATIONS
12
16.0 EXEMPTION FROM TAXES
12
17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS
12
18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS
13
19.0 CONSTRUCTION CONTRACT RETAINAGES
13
20.0 ESCROW ACCOUNT FOR RETAINED FUNDS
13
21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA
13
22.0 INSTRUCTIONS TO BIDDERS
14
22.0 PRICING PAGE
25
Attachments below are incorprorated or incorporated by reference into this Invitation for
Bid and Contract Documents:
Attachment 1:
Attachment 2:
Attachment 3:
Attachment 4:
Attachment 5:
Plans and Specifications dated January 23, 2026
County-Contractor Agreement (contained herein)
Prevailing Wage Rate Determination – LOUD-26-0007
General Conditions of the Construction Contract
Site Visit Location Map
Authorized By: /s/Beth A. Cioni
Date: 02/18/2026
IFB RFQ 683932
Renovation of 908 Trailview Boulevard
Page 3 of 35
RENOVATION OF 908 TRAILVIEW BOULEVARD
1.0 PURPOSE
1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia
(the “County”) to obtain the services of a qualified General Contractor to
perform interior renovations at the existing County-owned facility located at
908 Trailview Boulevard, SE, Leesburg, Virginia 20175 (hereinafter referred
to as the “Project”).
The property is identified as Parcel 189-29-9923. The Project entails the
interior renovation of approximately 10,297 gross square feet on the east side
of the existing one-story building to establish dedicated spaces for the
County’s Health Department, specifically the Leesburg Tuberculosis and
Dental Clinic.
Construction will be executed in two (2) phases. The first phase will renovate
approximately 6,959 square feet of currently vacant space, designated as
Suite 170. The second phase will address approximately 3,338 square feet
within Suite 100, which is presently occupied by the Mental Health, Substance
Abuse and Developmental Services (MHSADS) Department’s Community
Access Program (CAP). This phase will commence following CAP’s relocation
to its new facility, anticipated in February 2027. Both phases are anticipated
to reach completion concurrently. Please note that construction for both
phases will proceed under a single permit. Occupancy of any portion of the
space will not be permitted until all construction is complete and all inspections
have been successfully passed.
The selected General Contractor will be responsible for maintaining a safe
and secure environment for neighboring tenants, including the Church of the
Holy Spirit in adjacent Suite 200, the Community Access Program located in
Suite 100, Loudoun County staff, and the general public throughout the
duration of construction. Given the site’s location within a commercial area,
the Contractor must adhere to all applicable local and state ordinances
governing work hours, noise levels, and site operations. Coordination with
County representatives will be essential to minimize disruption to ongoing
operations.
1.2 The County Construction Contract resulting from this IFB requires the
payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.
1.3 The County will require that the Contractor awarded this Project use Trimble
Unity Construct (Trimble) Construction Program Management Software.
The County will provide software licenses for the Contractor’s use and will
provide training for the Contractor to ensure proficiency as recommended
by Trimble. The license and training will be provided to the Contractor at no
cost and prior to the issuance of Notice to Proceed. Further training due to
a lack of proficiency will be the responsibility of the Contractor.
IFB RFQ 683932
Renovation of 908 Trailview Boulevard
Page 4 of 35
The Trimble Construction Program Management Software will be used for
all project management documentation and correspondence, including but
not limited to: Requests for Information, submittals, meeting minutes, pay
applications, proposed change orders, approved change orders, and close-
out documentation.
2.0 COMPETITION INTENDED
It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.
any entity submitting a bid in response to this IFB) responsibility to advise the
Purchasing Agent in writing if any language, requirement, specification, etc., or any
combination thereof, inadvertently restricts or limits the requirements stated in this
IFB to a single source. Such notification must be received by the Purchasing Agent
not later than fifteen (15) days prior to the date set for bids to close.
3.0 PREVAILING WAGE RATES
Remuneration to any individual performing work on the County Construction
Contract resulting from this IFB shall be at a rate equal to or greater than to the
prevailing wage rate identified in Attachment 3 to this IFB.
3.1 The General Contractor awarded a County Construction Contract as a
result of this IFB, and any sub-contractors hired by the General Contractor
to perform Work on the County Construction Contract resulting from this
IFB, shall pay wages, salaries, benefits, and other remuneration to any
mechanic, laborer, or worker employed, retained, or otherwise hired to
perform Work in connection with the resulting County Construction Contract
at or greater than the prevailing wage rate identified in this IFB.
3.2 Any General Contractor or any subcontractor who employs any mechanic,
laborer, or worker to perform Work under the County Construction Contract
resulting from this IFB, at a rate that is less than the prevailing wage rate
identified in this IFB (i) shall be liable to such individuals for the payment of
all wages due, plus interest at an annual rate of eight percent accruing from
the date the wages were due; and (ii) shall be disqualified from bidding on
public contracts with any public body until the contractor or subcontractor
has made full restitution of the amount described in clause (i) owed to such
individuals. A contractor or subcontractor who willfully violates this Section
is guilty of a Class I misdemeanor.
3.3 After award of the County Construction Contract, the General Contractor to
whom such contract is awarded shall certify under oath to the
Commissioner of Labor and Industry the pay scale for each craft or trade
employed on the Project to be used by such contractor and any of the
contractor’s subcontractors for work to be performed under such public
contract. This certification shall, for each craft or trade employed on the
Project, specify the total hourly amount to be paid to employees, including
wages and applicable fringe benefits, provide an itemization of the amount
paid in wages and each applicable benefit, and list the names and
addresses of any third-party fund, plan or program to which benefit
IFB RFQ 683932
Renovation of 908 Trailview Boulevard
Page 5 of 35
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
