Purchase of One (1) New Sludge Hauling Semi-Trailer
| Location: | New York |
|---|---|
| Posted: | May 29, 2026 |
| Due: | Jun 12, 2026 |
| Agency: | Poughkeepsie city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFB-COP-05-26-01 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFB-COP-05-26-01
|
| Bid Title: |
Purchase of One (1) New Sludge Hauling Semi-Trailer
|
| Category: | Request for Bids (RFB) |
| Status: | Open |
|
Attachment Preview
CITY OF POUGHKEEPSIE
POUGHKEEPSIE, NEW YORK
RFB-COP-05-26-01
Purchase of One (1) New Sludge Hauling Semi-Trailer
Hon. Yvonne Flowers, Mayor ,
Joseph Donat, City Administrator
Council Members at Large: Da'Ron Wilson
Ernest Henry
Evan Menist
Terriciena Brown
Nathan Shook
Ondie James
Christopher Grant
Nedra Patterson Thompson
Daniel Atonna
THIS BID IS DUE ON 6/12/2026 @ 2:30 P.M
PLEASE PLACE ALL BIDS IN A SEALED ENVELOPE MARKED WITH THE NAME OF THE BID
AND THE NUMBER
Return all bids to the:
City of Poughkeepsie
62 Civic Center Plaza
Poughkeepsie, New York 12601
TO BE ADVERTISED:
May 29 FOR ONE DAY ONLY
CITY OF POUGHKEEPSIE, NEW YORK
ADVERTISEMENT AND NOTICE TO BIDDERS
Beginning Immediately, Sealed bids are sought and invited by the City of Poughkeepsie ("The City") for the
Purchase of One (1) New Sludge Hauling Semi-Trailer, as set forth in drawings and specifications prepared
by City of Poughkeepsie's Joint Water Plant.
Bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center Plaza,
Poughkeepsie, NY 12601 until 2:30 p.m. on Friday, June 12, 2026 after which time they will be publicly
opened and read aloud in the Common Council Chambers, third floor of City Hall, with the contract being
awarded as soon as practicable thereafter. All mailed bids shall be sealed and distinctly marked "Proposal for
RFB-COP-05-26-01: Purchase of One (1) New Sludge Hauling Semi-Trailer.
Specifications and Contract are subject to provisions of Chapter 605, Laws of the State of New York of 1959,
Section 103-A of the General Municipal Law.
OWNERS RIGHTS RESERVED:
The City of Poughkeepsie expressly reserves the right to waive any irregularities in or to accept any bid or to
reject any and all bids or to award on any or all items as the interest of the City of Poughkeepsie may appear to
require.
STATEMENT OF NON-COLLUSION:
Bidders on the Contracts are required to execute a non-collusion bidding certificate pursuant to Section 103d of
the General Municipal Law of the State of New York.
The City of Poughkeepsie officially distributes bidding documents from the City of Poughkeepsie Purchasing
Office, the City of Poughkeepsie website, www.cityofpoughkeepsie.com and through the Hudson Valley
Municipal Purchasing Group (HVMPG) Regional Bid Notification System. www.bidnetdirect.com/new-
york. Copies of bidding documents obtained from any other source are not considered official copies. Only
those vendors who obtain bidding documents from the Purchasing Office, the City of Poughkeepsie website,
or the HVMPG Regional Bid Notification System will be sent addendum information, if such information
is issued.
If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office,
City of Poughkeepsie website, or the HVMPG Regional Bid Notification System it is recommended that you
obtain an official copy. You may obtain an official copy by registering on the HVMPG Regional Bid
Notification System at. www.bidnetdirect.com/new-york or by visiting www.cityofpoughkeepsie.com
The City of Poughkeepsie reserves the right to waive any informality or to reject any or all proposals and may
re-advertise for new proposals, if the best interest of the City will be served.
DEPARTMENT OF FINANCE
CITY OF POUGHKEEPSIE
Karen Sorell
Deputy Commissioner of Finance
Dated: May 29, 2026
Poughkeepsie New York
INSTRUCTIONS AND INFORMATION TO BIDDERS
BIDDERS RESPONSIBILITY
• Read all documents contained in the bid specifications. Should a bidder find any discrepancy,
ambiguity, or omission from the drawings or specifications or both, or should it be in doubt as to their
meaning, it must promptly notify the City of Poughkeepsie which will, if it determines it to be
necessary, send a written addendum for clarification purposes to all bidders. Only written
modifications issued as addenda will affect changes in the bidding and contract documents. Failure of
any bidder to clarify ambiguities prior to Bid Opening constitutes a waiver of its right to raise any
such ambiguity after Bid Opening.
• Bidders are responsible for submitting their bids to the appropriate location at or prior to the time
indicated in the specifications. No bids will be accepted after the designated time or date indicated
in the bid specifications. It is suggested that registered mail be used to submit bids. Delay in mail
delivery is not an exception to the receipt/consideration of a bid.
BIDS DUE - TIME & PLACE
• Bids will be received by the Board of Contract and Supply, c/o Purchasing Agent, 62 Civic Center
Plaza, Poughkeepsie, NY 12601 until 2:30 p.m. on Friday, June 12 2026 after which time they
will be publicly opened and read aloud in the third floor Common Council Chambers, with the
contract being awarded as soon as practicable thereafter.
• All bids shall be submitted on the appropriate Bid Forms attached hereto and all the attached
certificates must be completed and signed in compliance with the provisions of Section 103-d of the
NYS General Municipal Law
• Bidders shall indicate, on the outside of their sealed bid, the following information:
1. Title and Number of the Bid
2. Date and Time of Bid Opening
Failure to do so may result in rejection of the bid as being unresponsive.
• The following forms are necessary to be submitted as a bid, as well as any additional forms
requested in the detailed specifications:
1. CS-1 - Bid proposal form/price page(s). (except some bids, such as for
the
Department of Public Works or Engineering Department, where a separate form may be
required). Such exceptions will be noted in the work specification.
2. CS-2 - Non-Collusion Affidavit, completed, signed and dated.
3. Bid Proposal Form
4. Iran Divestment Act Document, completed, notarized, signed and dated.
5. Two copies of bid proposal. One original, one copy.
• Bidders must submit one original and one copy of their bids in the same envelope, unless
otherwise stated. The original must be clearly marked. All bids must be filled out in ink, or must be
typewritten. Bids submitted in pencil will be rejected as unresponsive. Bids which have been corrected
by white out or cross out, and which have not been initialed and/or dated will be rejected as unresponsive.
BID PACKAGE, PLANS & SPECIFICATIONS
• The City of Poughkeepsie officially distributes bidding documents from the Purchasing Office at 62
Civic Center Plaza, Poughkeepsie, NY 12601 during normal business hours from 8:30 a.m. to 4:30
p.m. Monday through Friday; through the City's website at: www.cityofpoughkeepsie.com; or through
the Hudson Valley Municipal Purchasing Group's Regional Bid Notification System.
www.bidnetdirect.com/new-york Copies of bidding documents obtained from any other source are not
considered official copies. Only those vendors who obtain bidding documents from the Purchasing
Office, the City of Poughkeepsie website, or the Regional Bid Notification System will be sent
addendum information, if such information is issued.
If you have obtained this document from a source other than the City of Poughkeepsie Purchasing Office, or
the HVMPG Regional Bid Notification System it is recommended that you obtain an official copy. You
may obtain an official copy by registering on the HVMPG Regional Bid Notification System at.
www.bidnetdirect.com/new-york or by visiting www.cityofpoughkeepsie.com.
FIRM BIDS
• Each bid submitted shall remain firm for at least forty-five (45) days from the date of the Bid Opening
and may not be withdrawn in whole or in part during that time. Bidder shall forfeit its bid security in
the event of such withdrawal.
BASIS OF AWARD
• Award of contract will be made to the lowest responsive, responsible bidder whose proposal shall
comply with all of the provisions required to render it formal. The City of Poughkeepsie reserves the
right to waive any informality or to reject any or all proposals and may re-advertise for new proposals,
if the best interest of the City will be served. The City may require any and all bidders to present
evidence of experience, ability and financial standing as well as a statement as to the equipment which
the bidder will have available for the execution of this contract. The City reserves the right to award
this contract either on an item by item basis or as a total award of all items in combination.
QUESTIONS
• Any questions or clarification to the bid specifications or technical specifications must be submitted in
writing to the Joint Water Plant Administrator, Dottie DiNobile: 70 Water Works Road,
Poughkeepsie, N Y 12061 or by email to: ddinobile@pokwater.com. All questions must be
submitted in writing by 4:00 p.m. on Wednesday, June 10, 2026
PROCUREMENT SCHEDULE
• The following presents the anticipated schedule that the City of Poughkeepsie will follow relative to
RFB-COP-05-26-01. The City of Poughkeepsie retains exclusive right to modify or abandon this
schedule, if deemed in the City of Poughkeepsie's best interest, with no obligation to any party
expressing interest herein. Modifications to this schedule will only be provided to interested parties
who have registered as having requested and received to RFB-COP-05-26-01 bid package from the
City of Poughkeepsie.
• Closing Date for Questions
• Bid Opening (Due Date/Time)
4:00 p.m. EST, June 10, 2026
2:30 p.m. EST, June 12, 2026
INDEMNIFICATION
• In addition to all other obligations of indemnification specified herein, contractor agrees to
release and be liable for and to defend, indemnify, and save harmless the City of Poughkeepsie, its
board members, officers, agents, servants, workmen, employees, subsidizers and indemnities,
U.S. Department of Transportation, New York State Department of Transportation, and all
government funding agencies providing funds or services in connection with this project
(hereinafter collectively referred to as "the City of Poughkeepsie"), from and against any and all
loss, cost, damage, liability and expense, including consequential damages, counsel fees,
whether or not arising out of any claim, suit or action at law, in equity, or otherwise, of any
kind or nature whatsoever, including negligence, arising out of the performance of the work by
reason of any accident, loss or damage of property, including the work site, property of the City
of Poughkeepsie and contractor, or injury, including death, to any person or persons, including
employees of the City of Poughkeepsie, contractor, subcontractors at any tier or any person
working on contractor's behalf, caused by contractor, which may be sustained either during the
term of the contract, or upon or after completion of the project (up to a period of three {3}
years), whether brought directly by these persons or by anyone claiming under or through them
including heirs, dependents and estates.
Contractor also agrees for itself and on behalf of its agents, servants, subcontractors, material men,
and employees to defend, indemnify and hold harmless the City of Poughkeepsie from and against
any and all claims of any kind or nature whatsoever regarding subcontractors and material men
and agrees to assume the defense of the City of Poughkeepsie to any such suit at its cost and
expense. The contractor further assumes the risk of loss and damage to materials, machinery and
equipment to be incorporated in the work at all times prior to delivery to the project site or while
in the possession or under the control of the contractor.
Contractor, for itself and its employees, board members, officers, agents, servants, workmen, contractors,
subcontractors, licensees and invitees, or any other person working on contractor's behalf, hereby releases
and agrees to be liable for and to defend, indemnify and save harmless the City of Poughkeepsie, except
to the extent that the City of Poughkeepsie is negligent in whole or in part, for any claims made by an
employee, board member, officer, agent, workman or servant of contractor's or any other person working
on contractor's behalf, including claims for compensation or benefits payable to any extent by or for
contractor under any workers' or similar compensation acts or other employee benefit acts. In the event
of joint or concurrent negligence of the contractor and the City of Poughkeepsie, responsibility, if any,
shall be apportioned comparatively in accordance with the laws of the State of New York. A contractor's
obligations under this clause shall not be limited to the limits of coverage of insurance maintained or
required to be maintained by contractor under any resultant agreement. This provision shall survive the
termination of any resultant agreement.
A contractor's indemnity obligations under this section shall also specifically include, without
limitations, all fines, penalties, damages, liabilities, costs, expenses (including, without
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See also
Group 40440 - Vehicles, Class 1-8 (Statewide) Bid Number: 23166 Bid Opening: (Continuous
State Government of New York
Bid Due: 5/13/2029
Program: DCAS - Citywide Requirements Contract Industry: Goods EPIN: 85726B0057 Procurement Name: 85726B0057-GRP:
City of New York
Bid Due: 7/07/2026
37 Title: Trailer Fleet CR#: 2135935 Agency: Power Authority of New York Issue
The New York State Contract Reporter
Bid Due: 6/30/2026
Title: 85726B0057-GRP: GENERAL MOTORS CARS Procurement Section Citywide Administrative Services (DCAS) Agency Name
The City of New York
Bid Due: 7/07/2026
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