Street and Sidewalk Construction Services

Request for Proposal No. P-130000877
Thursday, April 9, 2026
Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts
Division for Street and Sidewalk Construction Services, in accordance with this Request for
Proposal.
Closing Time and Date
One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the
Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Representative must be submitted prior to:
Tuesday, May 5, 2026, at 4:00PM PST
Sealed proposals shall be delivered by courier, express mail, or in person to:
Purchasing & Contracts Division
City of San Buenaventura
501 Poli Street, Room 102
Ventura, CA 93001

Request for Proposal No. P-130000877 Street
And Sidewalk Construction Services
TABLE OF CONTENTS
1. Instructions to Bidders
1.1. RFP Timeline
1.2. Question and Answer Period
1.3. Proposal Submission
1.4. Elevated Consultant Interviews
1.5. Proposal Format
1.6. Insurance Requirements
1.7. Agreement Prices
1.8. Agreement/Contract
1.9. Term of Agreement
1.10. Subcontracting
1.11. Communications with City Staff or Elected City Representatives
2. Scope of Services
2.1. Scope of Services
2.2. General Requirements
2.3. Cost Proposal
3. Proposals
3.1. Evaluation of Proposals
3.2. Proposal Format and Requirements
3.3. Required upon Successful Award of Bid
3.4. Special Requirements
3.5. Proposal Authorization Sheet
ATTACHMENTS
* Attachment A - General Provisions for Standard Form Contracts
* Attachment B - General Services Agreement
EXHIBITS
* Exhibit A - General Services Agreement (SCOPE OF SERVICES) Left blank intentionally
* Exhibit B - General Services Agreement (SCHEDULE OF COMPENSATION) Left blank
intentionally
* Exhibit C - General Services Agreement (INSURANCE REQUIREMENTS)

Request for Proposal No. P-130000877 Street
And Sidewalk Construction Services
1. INSTRUCTIONS TO BIDDERS
1.1 Request For Proposal Timeline
Release of Request for Proposal Thursday, April 9, 2026
Questions to be submitted via Email Thursday, April 16, 2026, at 2:00PM PST
Addendum to be Issued, if required Monday, April 20, 2026
Proposal Submission Deadline Tuesday, May 5, 2026, at 4:00PM PST
1.2 Question and Answer Period:
All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole
Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Thursday, April
16, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All
questions will be answered in the form of an addendum.
1.3 Proposal Submission:
To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the
Responder's responsibility to ensure that its/their proposal arrives on or before the specified
time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with
the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing
Supervisor, Nicole Supan at nsupan@cityofventura.ca.gov, submitted on or before Tuesday,
May 5, 2026, at 4:00 PM PST. If discrepancies are found between the hard copy and the PDF,
the hard copy will provide the basis for resolving such discrepancies. If no document can be
identified as the original, proposal may be rejected at the discretion of the City.
No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be
considered in the absence of a hard copy sealed proposal.
Proposals received after the scheduled submittal deadline will be returned. Proposals
postmarked prior to submittal deadline, but received after the deadline, will be returned.
1.4 Elevated Consultant Interviews
The City may elect, at its option, to elevate the most qualified firms to an interview phase.
1.5 Proposal Format:
Proposals must be submitted in the format described in the Proposal Format and
Requirements Section No. 3.2. Proposals must be complete in all respects as required in the
Proposal Format and Requirements Section. Proposals are to be prepared in such a way as
to provide a straightforward, concise description of capabilities to satisfy the requirements of
the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary
or desired. Emphasis should be concentrated on conformance to the RFP instructions,
responsiveness to the RFP requirements, and on completeness and clarity of content. A
proposal may not be considered if it is conditional or incomplete.

Request for Proposal No. P-130000877 Street
And Sidewalk Construction Services
1.6 Insurance Requirements:
Successful firm shall provide insurance as noted in Exhibit "C" of Attachment "B" General
Services Agreement.
1.7 Agreement Prices:
At any time during the course of this anticipated contract the City may alter the Scope of Work,
making changes to the assignments and times indicated, and/or adding or deleting
assignments as deemed necessary. The City and firm will negotiate changes to the contract
pricing accordingly.
Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,
if allowed under this Contract, must be requested in writing and accompanied by the required
information to substantiate the request for price adjustment, as set forth in the Contract. No
price adjustment allowable under this Contract will be granted retroactively. The CITY must
also be given the benefit of any decline in prices. If any price increase is granted by the CITY,
the increase shall not be greater than the Consumer Price Index (CPI) of the current year.
1.8 Agreement/Contract:
A copy of the City of Ventura's General Services Agreement, Attachment "B" is included
herein, as it will be the document executed into a final contract between the City and the
awarded Consultant. You do not have to return Attachment "B" with your proposal submission;
the sample General Services Agreement is provided for reference only and does not have to
be returned with the bid.
1.9 Term of Agreement
The initial term of this Agreement shall commence on July 1, 2026 and will continue for a
period of one (1) year. The City may elect, at its own option, to renew this Agreement for four
additional one-year increments. Initial term, plus any option to extend shall not exceed a total
of five years.
1.10 Subcontracting:
No Subcontracting any portion of Consultant's duties under this agreement without prior
written consent of the City.
1.11 Communication with City Staff or Elected City Representatives:
Any communication with City staff or City Elected Representatives, except for the Purchasing
and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could
result in rejection of the proposal.
Copies of the proposal package and subsequent addenda may be obtained at
www.cityofventura.ca.gov/bids.

Request for Proposal No. P-130000877 Street
And Sidewalk Construction Services
2. SCOPE OF SERVICES
2.1 Scope of Services
Street and Sidewalk Maintenance Construction Services
Contractor shall provide labor and construction services including but not limited to:
* Valve stack adjustment and repair
* Curb and gutter repair and replacement
* Concrete sidewalk repair and replacement
* Concrete driveway apron repair and replacement
* Asphalt repair and replacement
* Utility box adjustment and reset
* Root removal and/or Root Barrier installation
* All work will be in compliance with the Americans with Disabilities Act (ADA)
* All work will have a no-fee Encroachment Permit obtained by contractor
Equipment Availability
Contractor shall be able to provide all equipment necessary for work requested, including but
not limited to:
* Dump truck
* 10-Wheeler Dump Truck
* Backhoe
* Skid steer and attachments (bucket, sweeper, breaker)
* Asphalt roller
* Compaction equipment
* Excavator
* Skip loader
Crew Rental
Contractor shall be required to provide as required up to an eight (8)-man crew including a
pickup truck, all other equipment necessary to perform the specified task.
Pavers
In the special areas, pavers disturbed or affected by operations shall be carefully removed and
reset. Sand or soil shall be added beneath the pavers as necessary to restore them to the
proper grade where settling or sinking has occurred.

Request for Proposal No. P-130000877 Street
And Sidewalk Construction Services
2.2 General Requirements
Licensing and Professional Certification
Contractor shall have and maintain a State of California Classification A General Engineering
Contractor's License.
City Standard Construction Detail
All work shall be performed by experienced, qualified personnel in accordance with the project
specifications, City of Ventura's Standard Construction Details, industry best practices, and
OSHA safety requirements.
Link: City Standard Construction Details | Ventura, CA
Traffic Control
Contractor shall provide and maintain all proper traffic control devices required for the
assigned work per the latest edition of the State of California's Manual of Uniform Traffic
Control Devices (MUTCD). Proper barricades, signage, and caution tape shall remain in place
if the work area requires additional closure dates or extended time to complete.
If a lane closure is necessary, contractor shall notify the appropriate City contact at least
seventy-two (72) hours prior to commencement of work. A Traffic Control Plan must be
submitted to the City Traffic Engineer forty-eight (48) hours prior to the commencement of the
work.
If Parking is to be prohibited during work "No Parking" signs shall be posted seventy-two (72)
hours prior to work commencing.
Safety
All work conducted by the contractor and its representative shall conform to current applicable
California Occupational Safety and Health Administration (CAL-OSHA) laws and regulations.
Contractor shall maintain safety certifications and provide city with copies of training records.
Contractor must strive to maintain good public relations at all times. The work must be
conducted in a manner which will cause the least possible interference and annoyance to the
public. Work must be performed by competent employees and supervised by an experienced,
foreman or supervisor.
Storm Water
No material generated during work operations is permitted to enter any storm drain. The
contractor is required to abide by the City of Ventura Ordinance Chapter 8.600 Storm water

Request for Proposal No. P-130000877 Street
And Sidewalk Construction Services
Quality Management. Including all applicable Best Management Practices (BMPs) for the
duration of the contract.
Accident Reporting
Contractor shall immediately notify the City of any accident, regardless of whether or not injury
or damage is evident, involving the contractor's staff, vehicles, or equipment while on the work
site. Contractor shall take photo documentation of damage and immediately report to
appropriate City contact. Contractor shall document any damage that exists before the onset
of work. The Contractor shall take photographs of existing damage and report to appropriate
City contact prior to commencing any work. Any damage caused as a result of the
Contractor's actions shall be the sole responsibility of the Contractor to repair or pay in full for
damages.
Clean Up
The contractor's operations for the storage and preparation of materials shall be limited to a
designated area by the City Representative. Contractor shall remove all debris generated as
work progresses. The street, parkway, and private property shall be kept clear of debris at all
times. It shall be the responsibility of the contractor to dispose of all waste debris generated by
the contractor.
All debris from operations shall be cleaned up each day before the work crew leaves the site.
Areas are to be left in a condition equal to or better than that which existed prior to the
commencement of tree operations.
Invoicing/Billing
Invoicing for services rendered are required for proper payment. The Purchase Order Number
and work completed must be identified on the invoice.
Record Keeping
Contractor shall maintain and provide records and/or associated drawings of all repairs done to
any City system.

Request for Proposal No. P-130000877 Street
And Sidewalk Construction Services
2.4 Cost Proposal
The positions listed below are those found common in the construction and public
works/infrastructure trades. You do NOT have to complete a field for every classification, only
those that most apply to your business's employee classification system.
Prevailing Wage Prevailing Wage
Job Classification
Hourly Rate Overtime Hourly Rate
Laborer (entry level) $ $
Laborer (experienced) $ $
Journeyman $ $
Supervisor $ $
Foreman $ $
Equipment Operator $ $
Cement Mason $ $
Pipe Fitter $ $
Tradesman $ $
Other
Mobilization (Hourly Rate) $
Material Markup (%) %
Emergency Service Fee $

Request for Proposal No. P-130000877 Street
And Sidewalk Construction Services
3. PROPOSALS
3.1 Evaluation of Proposals
All proposals received by the deadline will undergo an evaluation process conducted by City
staff. They will be reviewed to determine whether they meet the requirements of this RFP. The
City will consider the following factors in the evaluation process and will render a decision based
on the perceived best fit and best value for the engagement. The proposals will be evaluated in
the following areas:
Scoring Component % of Score
Contractor Capability
Qualification and experience of staff, quantity and types of
equipment, experience in the water/wastewater
construction services. Emergency Response time.
1. 30%
Reference Evaluation
Quantity and quality of work previously performed for
similar projects, including names and contact information
from previous employers.
2. 30%
Cost of Service
An evaluation of the contractor's fee schedule, the lowest
proposed cost is a significant factor, but not the sole
criterion for contract award.
3. 30%
Quality and Completeness of Proposal
Relevance and conciseness of request for proposal and
statement of qualifications.
4. 10%
Total Possible Score 100%
3.2 Proposal Format and Requirements
Your proposal should specifically address the following topics in the same order as presented.
Please refrain from submitting general marketing materials which do not explicitly serve this
purpose. The Proposal shall be signed by an individual or individuals authorized to execute legal
documents on behalf of the Respondent.
A. Cover Letter of Interest
Introducing your firm, including the principal place of business and the name, phone
number, email address, and address of your contact person. The cover letter shall be

Request for Proposal No. P-130000877 Street
And Sidewalk Construction Services
signed by an official authorized to bind the firm and shall contain a statement that the
proposal is valid for one year. Please limit Cover Letter to 1 page.
B. Personnel Resources:
* Responsible Personnel: Identify and include a brief resume of the staff who will be
primarily responsible for the service provided to the City.
* Staffing: For the Ventura operation, list how many full-time and part-time
employees are on the payroll. Provide documentation; i.e., current employee
listing, etc. to support that the company is sufficiently staffed to provide personnel
to adequately meet the requirements of this proposal.
* Accounting Staff: Identify mailing address and contact information for staff who will
be responsible for invoicing and payroll purposes.
C. References: Submit a list of three reference projects ("Reference Projects") where Bidder
has successfully operated a similar scope of work. For each Reference Project, Bidder
shall supply the client's contact person, company name, address, telephone and email
address and a brief description of the type of work performed.
D. Cost Proposal
E. Litigation and Past Contract Disqualifications
Describe any civil or criminal litigation or past contract disqualifications:
* In the State of California, has your firm been the plaintiff or defendant in any civil
or criminal litigation during the past five (5) years? If so, briefly explain the nature
of the case(s), time frame and outcome.
* Is your company currently involved as a plaintiff or defendant in any civil or criminal
litigation? If so, briefly explain the nature of the case(s) and when the case(s)
was/were filed.
* The bidder is required under Section 14310.5 of the Government Code to state
any and all instances of being disqualified, removed, or otherwise prevented from
bidding on, or completing a federal, state, or local government project due to a
violation of a law or safety regulation.
F. Clarifications, Exceptions and Deviations to the Request for Proposal: Vendor must
provide a section entitled Exceptions" in which you either state your firm has no
exceptions or deviations for the Request for Proposal, including but not limited to
Attachment "A" General Provisions for Standard Form Contracts, and/or Attachment "B"
General Services Agreement, or in which you state your exceptions and deviations
(regardless of if the information is presented elsewhere in this proposal). Any exceptions
to the City's Request for Proposal, including but not limited to Attachment "A" General
Provisions for Standard Form Contracts, and/or Attachment "B" General Services
Agreement, may prohibit the City from entering into an agreement with your company.
The following contractual terms are non-negotiable: