DMH - Aruba Access Point Replacement

Location:	Ohio
Posted:	May 19, 2025
Due:	Jun 10, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	SRC0000030875
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000030875
Solicitation Name:	DMH - Aruba Access Point Replacement
Original Begin Date:	5/19/2025 8:16:10 AM
Begin Date:	5/19/2025 8:16:10 AM
End Date:	6/10/2025 2:00:00 PM
Inquiry End Date:	6/6/2025 2:00:00 PM
Commodity:	Engineering and Research and Technology Based Services
MBE Set Aside:	MBE Set Aside
Agency:	DMH-OH Dept of MH & Addiction Svcs
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000030875

Solicitation Name

DMH - Aruba Access Point Replacement

RFx Type

Request For Proposal (RFP) (Double Envelope)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

5/19/2025 8:16:10 AM (ET)

Amendment?

End Date

6/10/2025 2:00:00 PM (ET)

Inquiry End Date

6/6/2025 2:00:00 PM

Summary

PURPOSE

The Ohio Department of Mental Health and Addiction Services ( Ohio MHAS) is seeking proposals from qualified contractors to replace existing Aruba Access Point devices throughout our six Regional Psychiatric Hospitals and Ohio Pharmacy Services (OPS).

BACKGROUND

This project provides for the installation of Aruba Access Point wireless devices within six OhioMHAS Hospitals and Ohio Pharmacy Services (OPS). The Access Point replacement project will enhance the reliability and security for the Electronic Health Record environment. It will also upgrade the environment to be compatible with central management for wifi modernization.

Contractor Site Survey Appointment Schedule:

Contractors must have an appointment to perform a site survey to determine the level of effort and equipment required. They may need to sign a HIPAA privacy notice since they will be in patient areas. Site contact information is below, and appointment availability is below.

1. ABH - May 27th from 1PM-3PM, and May 28th from 10AM-12PM
2. COBH - June 3rd and 4th from 12-1PM and 1-2PM
3. HBH - May 27th and 28th from 10AM-12PM
4. NBH - June 4th, 5th, and 6th from 10AM-12PM
5. NOBH - June 2nd and 3rd from 7AM-2PM
6. SBH - May 28th and 29th from 8AM-3PM
7. OPS - June 3rd and 4th from 12-1PM and 1-2PM

SCOPE OF WORK AND DELIVERABLES

The following scope of work is
MHAS Implementation Sites:

Appalachian Behavioral Healthcare (ABH)
100 Hospital Drive, Athens, Ohio 45701
Contact: Jordan Sevcik 1-740-594-5000

Central Ohio Behavioral Healthcare (COBH)
2200 West Broad Street, Columbus, Ohio 43223
Contact: Michael Aryee 1-614-752-0333

Heartland Behavioral Hospital (HBH)
3000 Erie St S, Massillon, OH 44646
Contact: Mark Houze 1-330-833-3135
Michael Sage 1-330-833-3135

Northcoast Behavioral Healthcare (NBH)
1756 Sagamore Rd, Northfield, Ohio 44067
Contact: Bruce Orr 1-330-467-7131

Northwest Ohio Behavioral Healthcare (NOBH)
930 S Detroit Ave, Toledo, OH 43614
Contact: Michal Carter 1-419-381-1881

Summit Behavioral Hospital (SBH)
1101 Summit Rd, Cincinnati, OH 45237
Contact: Richard Ryan 1-513-948-3600

DMH Ohio Pharmacy Services (OPS)
2150 W Broad St, Columbus, Ohio
Contact: Bryan McGeary 1-614-314-6201
Bryan.McGeary@mha.ohio.gov
Daniel Nieman 1-614-466-9944
Daniel.nieman@mha.ohio.gov

MHAS Implementation Details:

Below are the number of Aruba Devices required for installation by location. These are located both indoors and outdoors and may be in plexiglass enclosure or need contractor provided lifts to access.

Total: 621:

ABH - 79
COBH - 124
HBH - 38
NBH - 219
NOBH - 110
SBH – 36
OPS – 15

MINIMUM QUALIFICATIONS OF CONTRACTOR

Contractor must have extensive (more than 7-years) experience in IT related installation and service.
Contractor must be able to install at multiple sites simultaneously to meet project timelines.

Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of Ohio Revised Code.

Process

Evaluation Process

OhioMHAS’s evaluation process of responses submitted to this request may consist of up to four distinct phases:

OhioMHAS’s initial review of all proposals for timely submission;
An evaluation committee review of the proposals for defects and scoring;
OhioMHAS’s request for more information (clarifications, interviews, presentations, and/or demonstrations); and,
Negotiations or best offer requests.

At its sole discretion, OhioMHAS will determine whether phases three and/or four are necessary under this RFP, reserving for itself the ability to eliminate or add phases three or four at any time during the evaluation process. OhioMHAS may add or remove sub-phases to phases 2 through 4 at any time if MHAS believes doing so will improve the evaluation process.

Proposal Evaluation Criteria

In the proposal evaluation phase, OhioMHAS staff or reviewers selected by OhioMHAS (the committee) will rate the proposals submitted in response to this RFP based on the following criteria and weight assigned to each criterion.

Evaluation Criteria	Weight	Rating	Extended Score
Ability to perform a site survey to determine the level of effort	5
Ability to provide detailed schedule for each site within 7 days of Notice to Proceed.	5
Clear commitment to coordinate replacement AP and ensure operational functionality and Work with Owner schedules and activities on a site-by-site basis.	5
Proposal clearly outlines how the contractor is responsible to secure all equipment for all work to be performed at each site.	5
Explains how their education and experience is relevant to replace the Access Points	5
Cost included for the acquisition and replacement of a variety of installation of brackets to non-T-bar locations.	5
Proposal includes Cost on a site-by-site basis and total cost of project, Including cost for ceiling tile replacement where necessary	5
		Total:

Ship To

Contracting Entity

DMH-OH Dept of MH & Addiction Svcs

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Solicitation Documents

Keywords

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Title	Type	Att.	Validity End Date	Validity End Date
RFP and Data Security and Privacy Terms	RFx Commercial Documents (Approved)	Data Security and Privacy Terms v1.0 3-24.docx SRC30875_Aruba AP Replacement RFP v2.pdf

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