Security Guard Services
| Location: | Texas |
|---|---|
| Posted: | Oct 31, 2024 |
| Due: | Nov 14, 2024 |
| Agency: | Birdville Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 016-25 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Competitive Sealed Proposals |
| Status | Issued |
| Number | 016-25 (Security Guard Services) |
| Issue Date & Time | 10/31/2024 10:20:06 AM (CT) |
| Close Date & Time | 11/14/2024 02:00:00 PM (CT) |
| Question Cut Off Date | 11/8/2024 12:00:00 AM (CT) |
| Notes |
PURPOSE
In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for Security Guard Services for our Administration Complex and surrounding areas in Haltom City and North Richland Hills. Based on the 2023-2024 expenditure, the total estimated contract on an annual basis $115,493.00.
SCOPE OF WORK
Birdville Independent School District (BISD) is seeking to hire a security contractor to provide unarmed, fully uniformed officers to patrol the Administration Complex and surrounding areas. The selected security company will be responsible for supplying a vehicle and fuel for their officers, who will carry out the following:
CONTRACT TERM AND RENEWALS
This proposal shall be effective from the execution of the contract through December 31, 2025. The District and Proposer may, upon mutual consent, extend the contract for four (4) additional one-year periods (not to exceed a total of 5 years) upon written request of the Proposer presented no later than forty-five (45) days prior to the expiration of the contract. The rates can be adjusted upward or downward based on the price change specifications on the anniversary date if agreeable to the district. If agreement cannot be reached, the contract is terminated at the end of the current contract period.
An additional ninety (90) day transitional period shall be added to the end of the contractual agreement if desired by the district. The contractual prices, terms and conditions shall remain in force during the transitional period.
PROPOSAL SUBMISSION
Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.
|
| Name | Kelly Cruz - Buyer |
| Address |
3126 Carson Street
Haltom City, TX 76117 USA |
| Phone | (817) 547-5624 |
| Fax | (817) 547-5544 |
| kelly.cruz@birdvilleschools.net |
Bid Documents
| Document name | Format | |
|
||
|
Bid Invitation
|
Acrobat / PDF | |
|
Public Question & Answer
|
Acrobat / PDF |
Bid Attachments
| File Name | Description | File Size |
|
||
|
April 2023 - BISD Standard Terms and Conditions.pdf
|
BISD Standard Terms and Conditions | 270 KB |
|
fw9.pdf
|
Blank W-9 | 137 KB |
|
CIQ2021.pdf
|
Conflict of Interest Questionnaire | 48 KB |
|
1295_With_Instructions and video help links.pdf
|
1295 Instructions with Video Links | 2.06 MB |
|
Campus List 2024-2025.pdf
|
BISD Campus List | 61 KB |
|
2024-2025 Instructional Calendar.pdf
|
2024-2025 Instructional Calendar | 363 KB |
|
To print a pdf version of the proposal document.pdf
|
Instructions for Printing a PDF Copy of the Proposal | 251 KB |
Attachment Preview
016-25
Security Guard Services
Issue Date: 10/31/2024
Questions Deadline: 11/8/2024 12:00 AM (CT)
Response Deadline: 11/14/2024 02:00 PM (CT)
Contact Information
Contact: Kelly Cruz - Buyer
Address: Purchasing
3126 Carson Street
Haltom City, TX 76117
Phone: (817) 547-5624
Fax: (817) 547-5544
Email: kelly.cruz@birdvilleschools.net
Page 1 of 18 pages
Deadline: 11/14/2024 02:00 PM (CT)
016-25
Event Information
Number:
016-25
Title:
Security Guard Services
Type:
Request for Competitive Sealed Proposals
Issue Date:
10/31/2024
Question Deadline: 11/8/2024 12:00 AM (CT)
Response Deadline: 11/14/2024 02:00 PM (CT)
Notes:
PURPOSE
In order to be in compliance with federal, state and local purchasing laws, the
Birdville Independent School District (BISD) is soliciting competitive sealed
proposals for Security Guard Services for our Administration Complex and
surrounding areas in Haltom City and North Richland Hills. Based on the 2023-2024
expenditure, the total estimated contract on an annual basis $115,493.00.
SCOPE OF WORK
Birdville Independent School District (BISD) is seeking to hire a security contractor
to provide unarmed, fully uniformed officers to patrol the Administration Complex and
surrounding areas. The selected security company will be responsible for supplying
a vehicle and fuel for their officers, who will carry out the following:
Patrol Schedule:
Weekdays: 6:30 PM to 6:30 AM
Weekends 24-hour coverage Friday 6:30 PM to Monday 6:30 AM
Holidays: 24-hour coverage - The attachment tab includes the BISD
School Calendar outlining the specific holidays recognized by the district.
This estimate reflects approximately 108 hours of service per week.
Page 2 of 18 pages
Patrol Locations: **A more detailed map and specific locations for
inspections, including designated doors, gates, and entry points, will
be provided to the awarded contractor**
BISD Administration Building
6125 East Belknap St, Haltom City, TX 76117
BISD Plaza - This includes the departments of Advanced
Academics, Curriculum and Instruction, Digital Learning,
Professional Learning, Special Education, and Technology.
6351 Blvd 26, North Richland Hills, TX
Disciplinary Alternative Education Program (DAEP)
3120 Carson St, Haltom City, TX 76117
Shannon Complex - This includes the departments of Student
Services, Business, Accounting, Payroll, Purchasing, Facilities
Maintenance, Child Nutrition, and Assessment
Located on Carson Street, Haltom City, TX
W. G. Thomas Coliseum
6108 Broadway Ave, Haltom City, TX 76117
Birdville Agricultural Science Center
2920 Carson St, Haltom City, TX 76117
Deadline: 11/14/2024 02:00 PM (CT)
016-25
Page 3 of 18 pages
Transportation - This includes the Offices, Shops and Bus Lot
6205 Broadway Ave, Haltom City, TX 76117
Richland Center - 4 miles from the administration complex
8555 Airport Fwy, Suite 100, North Richland Hills, TX 76180
Patrol Responsibilities:
Conduct vehicle patrols around the facility.
Perform foot patrols to physically check various areas.
Ensure that you electronically badge at the designated building entries
and physically verify that the doors are securely locked.
Reporting Requirements:
Daily reports detailing physical checks, observations, and actions taken
must be submitted to the designated facilities management personnel.
Training of Security Personnel
The Contractor is responsible for providing comprehensive training and
orientation for all personnel assigned to deliver services to Birdville
Independent School District (BISD) under this Agreement. Key requirements
for the training program include:
Alignment with Industry Standards: Training must adhere to widely
recognized standards within the security services industry.
Compliance with Regulations: All training must comply with applicable
State of Texas and Federal requirements.
Legal Requirements: The selected Contractor must fulfill the minimum
legal requirements for private security professionals and companies in
Texas. All security personnel employed by the Contractor to work at BISD
must, at a minimum, be licensed, non-commissioned (unarmed) security
officers in Texas.
Uniforms and Equipment
Contractor must provide all necessary uniforms and equipment for each
of the security personnel who will be working with BISD.
Additional Requirements for the Selected Security Contractor
The selected Security Contractor and all security personnel must meet the
following requirements, which include but are not limited to:
Staff Coverage: The Contractor is responsible for ensuring that security
personnel are present for all scheduled hours. The Contractor must
arrange for replacements or utilize backups in cases of sick days, no-
shows, scheduling conflicts, or any other circumstances that prevent an
employee from fulfilling an assigned shift.
Local Management: The Contractor must have adequate and
experienced management in place locally to oversee the project and
Deadline: 11/14/2024 02:00 PM (CT)
016-25
ensure smooth operations.
Background Checks: Before assigning any individual to a position, the
Contractor must certify that a comprehensive background check as been
conducted. This investigation must include:
- Criminal records check
- Verification of prior employment
- Drug testing by an independent laboratory
- Character reference checks
Eligibility to Work: All security personnel must be United States citizens
or nationals, lawful permanent residents, or aliens properly authorized to
work in the United States.
CONTRACT TERM AND RENEWALS
This proposal shall be effective from the execution of the contract through December
31, 2025. The District and Proposer may, upon mutual consent, extend the contract
for four (4) additional one-year periods (not to exceed a total of 5 years) upon written
request of the Proposer presented no later than forty-five (45) days prior to the
expiration of the contract. The rates can be adjusted upward or downward based on
the price change specifications on the anniversary date if agreeable to the district. If
agreement cannot be reached, the contract is terminated at the end of the current
contract period.
An additional ninety (90) day transitional period shall be added to the end of the
contractual agreement if desired by the district. The contractual prices, terms and
conditions shall remain in force during the transitional period.
PROPOSAL SUBMISSION
Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed
responses will be considered. The preferred method of delivery is through the e-bid
system; however, paper responses will be accepted in the Purchasing Department
prior to the due date and time. To receive a paper version, please contact
Purchasing via phone 817-547-5629 or by email
bisd.purchasing@birdvilleschools.net.
Billing Information
Address: Accounts Payable
3124 Carson Street
Haltom City, TX 76117
Phone: (817) 547-5638
Fax: (817) 547-5548
Email: accounts.payable@birdvilleschools.net
Bid Attachments
April 2023 - BISD Standard Terms and Conditions.pdf
BISD Standard Terms and Conditions
Download
Page 4 of 18 pages
Deadline: 11/14/2024 02:00 PM (CT)
016-25
fw9.pdf
Blank W-9
CIQ2021.pdf
Conflict of Interest Questionnaire
1295_With_Instructions and video help links.pdf
1295 Instructions with Video Links
Campus List 2024-2025.pdf
BISD Campus List
2024-2025 Instructional Calendar.pdf
2024-2025 Instructional Calendar
To print a pdf version of the proposal document.pdf
Instructions for Printing a PDF Copy of the Proposal
Download
Download
Download
Download
Download
Download
Requested Attachments
Current Year W-9
(Attachment required)
This document can be found under the Attachment tab or directly on the IRS website at the following link
www.irs.gov/pub/irs-pdf/fw9.pdf.
Conflict of Interest Questionnaire
(Attachment required)
This information can be found under the Attachments tab. If no conflict exists, please write "N/A" on the form, sign it,
and upload it.
1295 Form
The form and instructions can be found under the Attachments tab. You can also access the website here:
www.ethics.state.tx.us/filinginfo/1295/. The contract number is RFCSP #016-25.
Certificate of Insurance
The insurance requirements are detailed under the Attachments tab in the BISD Standard Terms and Conditions.
Bid Attributes
1 Introduction
There are 53 Attributes/Sections (including this one) associated with this solicitation. Some are notes and do not
require a response, but most require a response. ***Please select each page on the right-hand side of the blue bar
below (at the bottom of this list of attributes) in order to view the next page of Attributes.***
2 District Background Information
The District currently has nineteen (19) elementary schools, seven (7) middle schools, and four (4) high schools
that will need to be serviced.
The District’s 31 campuses serve the community of Richland Hills and portions of Haltom City, Hurst, North Richland
Hills, Watauga, Colleyville and Fort Worth.
Additional information concerning the District may be obtained at www.birdvilleschools.net.
Page 5 of 18 pages
Deadline: 11/14/2024 02:00 PM (CT)
016-25
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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