FTZ Warehouse Rack Anchoring

FOREIGN-TRADE ZONE NO. 9
WAREHOUSE RACK ANCHORING
SPECIFICATIONS
A. SCOPE OF SERVICES
1. General. The CONTRACTOR shall be a State of Hawaii Registered
Asbestos Contractor. The CONTRACTOR shall furnish all labor, tools,
equipment, materials supplies, supervision, and all other items to satisfactorily
anchor existing warehouse racks to the floor using appropriate methods. The
top layer of the warehouse floor is asphalt concrete containing asbestos.
The location of the Foreign-Trade Zone No. 9 (FTZ) Warehouse is 521 Ala
Moana Boulevard, Honolulu, Hawaii 96813. The warehouse building was
constructed in 1954. The existing FTZ racks have been in use for over forty
(40) years in the current layout.
The FTZ warehouse is a 154,000 square foot active, bonded warehouse on
Pier 2 Honolulu Harbor. The CONTRACTOR shall coordinate work with
the Foreign-Trade Zone Officer-In-Charge (OIC) to enable operations to
continue in different parts of the warehouse while work is underway.
The CONTRACTOR shall be solely responsible for the satisfactory
completion, as determined by the OIC, of all work performed in accordance
with the specifications herein.
STATE reserves the right to reduce, amend, or expand the "Scope of
Services."
2. Specific Services to be Performed.
a. To bring the FTZ into accord with HIOSH requirements, the
CONTRACTOR shall use appropriate methods to install anchors to
secure unanchored racks to the floor.
b. The CONTRACTOR shall return any merchandise moved during the
performance of work to the same location, facing the same direction.
Each rack has two shelves, and each shelf regularly stores one ton of
palletized merchandise, with a capacity of at least two tons per rack.
Merchandise on and underneath the racks are stored facing a certain
direction for identification and access.
c. Forty rows of varying numbers of racks require anchoring. The rows
are in five (5) areas shown as "Odds," "Evens," "Makai," "Back" and
"Doors" in WH Rack Location Sketch.pdf (Sketch), attached. We
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estimate the number of anchors required to secure these rows is 794. The
number of racks in each row are shown in blue circles and the table in the
Sketch. Twenty-eight rows have already been anchored.
d. The CONTRACTOR shall install 12" x 4-1/4" stainless steel wedge
anchors for concrete tested to ACI 355.2 and ICC-ES AC193. Epoxy is
not required.
e. In addition to anchoring the warehouse racks, the CONTRACTOR
shall anchor ten (10) bollards onto the warehouse floor. The FTZ shall
provide the bollards and the anchor bolts. Four holes need to be drilled
into the floor per bollard.
3. Hazardous Material Remediation.
a. File required notification with State of Hawaii, Department of Health.
b. Dust Control: Use water mist, temporary enclosures, HEPA-filter vacuum,
and other suitable methods to limit spread of dust and dirt. Comply with
governing environmental-protection regulations.
c. Cleaning: Return adjacent areas to condition existing before operations
began. At completion of the work, clean up and remove all rubbish and debris
from the premises which resulted from this operation.
d. Dispose of all waste in compliance with government regulations.
4. A Third-Party Monitoring Service will test air quality and provide visual
inspections during and after the performance of the CONTRACTOR services.
The CONTRACTOR shall grant the tester full access to the work areas. The
tester has authority to halt all work if the CONTRACTOR's performance does not
align with best industry practices or regulations of all federal, state and local
government agencies.
5. Existing Conditions. The top asphalt concrete layer of the floor to be disturbed
under this Contract was surveyed for the presence of asbestos containing
materials (ACM), using EPA requirements. The CONTRACTOR shall not
disturb hazardous materials or items suspected of containing hazardous materials
except under procedures specified elsewhere in the solicitation. Copies of several
survey reports are included in this solicitation. The reports are included, even
when no ACM was found, for the CONTRACTOR's information.
a. The CONTRACTOR may perform further surveys at its own expense, if
ACM not shown in the report(s) is suspected in the areas of the building(s) in
which work will be performed. If ACM is found, notify the State
immediately. The State will reimburse the CONTRACTOR for the testing
cost if ACM is found.
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b. If there is ACM outside of the areas in which work will be performed, this
ACM shall not be disturbed in any way.
c. If applicable, notify employees, subcontractors and all other persons engaged
on the project of the presence of asbestos in the existing buildings in
accordance with the requirements of Chapter 110, Article 12-110-2 (f) (1) (B)
of the Occupational Safety and Health Standards, State of Hawaii.
B. WORK CONDUCT
1. General
The CONTRACTOR shall perform all services in a safe and efficient
manner. The CONTRACTOR shall employ the best industry practices in
providing services as specified herein. The CONTRACTOR shall further
assure that the performance of work specified herein shall be in complete
compliance with any applicable rules and regulations of all federal, State, and
local governmental agencies.
a. The CONTRACTOR shall proceed with the work described herein
upon notification by the FTZ.
b. The CONTRACTOR shall employ, insofar as is reasonably possible, such
methods and means of carrying out its work so as not to cause any
interruption or interference to FTZ operations.
2. Work Performance
The CONTRACTOR shall be solely responsible for the satisfactory completion of all work
performed in accordance with the specifications herein.
3. Safe Performance of Work
The CONTRACTOR shall be required to protect the occupants and the
general public from any unsafe conditions during the performance of services
and/or as a result of the services. The CONTRACTOR shall provide and use
safety devices such as barricades, cones, barriers and the like, as required.
Safety devices shall be set up in a manner to restrict access to the area, to
prevent accidents to building occupants, as well as the general public.
C. TIME OF PERFORMANCE
The Contract shall be effective as of the date noted on the Notice to Proceed and
shall terminate six (6) months after that date, unless the Contract is sooner
terminated or extended as therein provided. The Contract may be extended without
the necessity of rebidding for a period not to exceed one (1) additional twelve- (12)
month periods in accordance with the following:
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1. The CONTRACTOR satisfactorily provides the services requested during the
initial period of performance;
2. Funds are available to pay for the services;
3. The FTZ (STATE) wishes to exercise its option to extend the Contract;
4. The Contract price remains the same or lower than the initial price bid; and
5. Any extension shall be mutually agreed upon in writing a minimum of thirty (30)
days prior to expiration of the Contract.
D. SPECIAL PROVISIONS
1. Quote Preparation and Submission
a. Offerors are required to submit their quote on HIePRO website.
b. Offerors are requested to submit their quotes using their exact legal name,
as registered with the State of Hawaii, Department of Commerce and
Consumer Affairs. Failure to do so may delay proper execution of the
Contract.
c. Tax Liability. Work to be performed under this SOLICITATION is
subject to the general excise tax (GET) imposed by Chapter 237, HRS,
and, where applicable, to the use tax imposed by Chapter 238, HRS.
d. Hawaii General Excise Tax License. Offerors shall submit their
current Hawaii GET I.D on their quote.
e. Bid Price. The bid price shall include all labor, equipment, and
transportation; all applicable taxes; and, any and all other costs to be
incurred to provide services as specified herein.
f. Offer Guaranty. A bid security deposit is not required.
g. Notice of Intent to Bid. Prospective offerors are not required to submit
any notice of intent to bid.
2. Offeror Qualifications
In addition to meeting the legal and other requirements of this
SOLICITATION, OFFERORS must meet these qualification requirements at
the time of bidding.
a. All Offerors shall meet the requirements pursuant to Hawaii Revised
Statutes (HRS) Chapter 103D-310. This shall be demonstrated by a
Certificate of Vendor Compliance from the Hawaii Compliance Express
(HCE). Offerors shall have a valid, current compliance certificate in
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order to be considered a qualified offeror for this solicitation. Prospective
offerors may register and obtain information about compliance here:
https://vendors.ehawaii.gov/hce/splash/welcome.html.
b. All Offerors shall have local office/representative(s) in-place on the
island of Oahu, as of the offer due date and time. All Offerors shall list
contact information for its local office and/or responsible individuals
who can be contacted by the STATE on matters concerning this
SOLICITATION.
c. This SOLICITATION is issued under the provisions of Chapter 103D,
HRS, and Subchapter 3-122, HAR. All Offerors are charged with
presumptive knowledge of all requirements of the cited authorities.
Submission of a valid, executed quote by any Offeror shall constitute
admission of such knowledge on the part of such Offeror.
3. Certification of Independent Cost Determination
By submission of a quote in response to this SOLICITATION, the Offeror
certifies as follows:
a. The costs in this SOLICITATION have been arrived at independently,
without consultation, communication, or agreement with any other
Offeror, as to any matter relating to such costs for the purpose of
restricting competition.
b. Unless otherwise required by law, the costs which have been quoted in
any offer have not been knowingly disclosed by the Offeror, directly or
indirectly, to any other Offeror or competitor prior to the opening of the
quotes.
c. No other attempt has been made or will be made by the Offeror to induce
any other person or firm to submit or not to submit a quote for the
purpose of restricting competition.
4. Cancellation of Solicitation And Quote Rejection
The STATE reserves the right to cancel this SOLICITATION and to reject
any and all quotes, in whole or in part, when it is determined to be in the best
interest of the STATE, as provided in Sections 3-122-95 through 3-122-97,
HAR.
The STATE shall not be liable for any costs, expenses, loss of profits, or
damages whatsoever, incurred by the Offeror in the event this
SOLICITATION is cancelled or a quote is rejected.
5. Award
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All quotes and other material submitted by Offerors become the property of
the STATE and may be returned only at the STATE's option.
The STATE's award, if any, will be made within 90 calendar days after the
offer due date. Unless extended by mutual agreement, the quote shall remain
firm for the 90 day period.
6. Disqualification of Quotes
The STATE reserves the right to consider as acceptable only those quotes
submitted in accordance with all requirements set forth in this
SOLICITATION and which demonstrate an understanding of the scope of
services. Any quote offering any other set of terms and conditions
contradictory to those included in this SOLICITATION may be disqualified
without further notice.
Each quote shall be submitted on the HIePRO website in the format
prescribed in this SOLICITATION and all portions shall be addressed.
7. Award of Contract
Award, if made, shall be made to the responsive, responsible Offeror
submitting the lowest total quote price.
Award shall be contingent on the availability of funds. The STATE reserves
the right to cancel this SOLICITATION and/or reject any and all quotes, in
whole or in part, when it is determined to be in the best interest of the
STATE.
The notice of award letter(s), if any, resulting from this SOLICITATION
shall be posted on the HIePRO website.
8. Execution of Contract
No performance or payment bond shall be required for this Contract.
If an award is made, the STATE shall forward to the successful Offeror a
formal contract to be signed by the Offeror and returned within ten (10) days
or as may otherwise be allowed by the STATE. No work is to be undertaken
by the Offeror prior to the official commencement date specified on a formal
Notice to Proceed letter issued by the STATE upon execution of the Contract
by both parties. The State of Hawaii is not liable for any work, contract,
costs, expenses, loss of profits, or any damages whatsoever incurred by the
Offeror prior to this official commencement date.
9. Notice to Proceed
No work is to be undertaken by the CONTRACTOR prior to the official
commencement date specified on the formal Notice to Proceed (NTP). The
STATE is not liable for any work, contract, costs, expenses, loss of profits, or
any damages whatsoever incurred by the CONTRACTOR prior to this official
commencement date.
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10. Quote as Part of the Contract
This SOLICITATION and the successful quote will be part of the Contract.
11. Protest
A protest shall be submitted in writing within five (5) working days after the
aggrieved person knows, or should have known, of the facts giving rise
thereto; provided that a protest based upon the content of the
SOLICITATION shall be submitted in writing prior to the date set for receipt
of quotes; and further provided that a protest of an award or proposed award
shall be submitted within five (5) working days after the posting of award of
the Contract.
The Notice of Award, if any, resulting from this SOLICITATION shall be
posted on the HIePRO website.
Any protest pursuant to 103D-701, HRS, shall be submitted in writing to the
Department of Business, Economic Development, and Tourism, Foreign-
Trade Zone No. 9, 521 Ala Moana Boulevard, Suite 101, Honolulu, HI 96813.
12. Responsibility of Offeror
Offerors are advised that prior to award of a contract under this SOLICITATION,
Offerors shall furnish proof of compliance with the requirements of HRS 103D-
310(c) using Hawaii Compliance Express (HCE). The HCE allows businesses to
register online through a simple wizard interface at
http://vendors.ehawaii.gov/hce/splash/welcome.html
to acquire a "Certificate of Vendor Compliance." The HCE provides current
compliance status as of the issuance date. The "Certificate of Vendor
Compliance," indicating that the vendor's status is compliant with the
requirements of HRS Section 103D-310(c), shall be accepted for both
contracting purposes and final payment. Vendors will be required to pay an
annual fee of $12.00 to the Hawaii Information Consortium, LLC (HIC).
The above certificate should be applied for and submitted to the Foreign-
Trade Zone as soon as possible. If a valid certificate is not submitted on a
timely basis for award of a contract, an Offeror otherwise responsive and
responsible may not receive the award.
13. Campaign Contributions by State and County Contractors
If awarded a contract in response to this solicitation, Offeror agrees to
comply with HRS 11-355, which states that campaign contributions are
prohibited from a State or county government contractor during the term of
the contract if the contractor is paid with funds appropriated by the legislative
body between the execution of the contract through the completion of the
contract.
E. COMPENSATION
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1. Payments shall be made only after satisfactory completion of each task as
specified herein.
2. If any work is not in full compliance with these specifications, the
CONTRACTOR shall make all necessary corrections to the full satisfaction of the
STATE and at no additional cost to the STATE. The CONTRACTOR shall
perform corrective work within the period allowed by the STATE.
F. INVOICING AND PAYMENT
The CONTRACTOR shall be paid upon completion of tasks and submission of a
properly executed original invoice and two copies.
G. GENERAL CONDITIONS
1. The State of Hawaii's General Conditions will be made a part of the Contract.
2. In the event of a conflict between the GENERAL CONDITIONS and the
SPECIAL CONDITIONS of the Contract, the SPECIAL CONDITIONS shall
control.
H. SPECIAL CONDITIONS
1. All work and products shall conform to all applicable City and County, State and
Federal rules and regulations.
2. The CONTRACTOR shall be required to have any contractor's license necessary
to perform this work.
3. The CONTRACTOR shall provide the following minimum insurance limits
and coverage in accordance with the terms of this LIABILITY
INSURANCE provision:
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Coverage Limits
Commercial General Liability $1,000,000 combined single limit
per occurrence for bodily injury and
(occurrence form)
property damage. $2,000,000
aggregate coverage.
AUTOMOBILE INSURANCE provision:
Coverage Limits
Automobile contractual liability $1,000,000 per accident or:
Uninsured and Underinsured motorist Bodily Injury
coverage
$1,000,000 per person
Basic No-Fault and Personal Injury
$1,000,000 per accident
Protection (occurrence form)
Property Damage
$1,000,000 per accident
Appropriate levels of per occurrence insurance coverages for workers'
compensation and any other insurance coverage required by federal or state law.
The STATE shall retain the right at any time to review the coverage, form, and
amount of the insurance required hereby. If, in the opinion of the STATE, the
insurance provisions in the Contract do not provide adequate protection, the
STATE may request that the CONTRACTOR obtain additional insurance
sufficient in coverage, form, and amount to provide the protection required. The
request shall be reasonable but shall be designed to assure protection from and
against the kind and extent of the risks involved. If the CONTRACTOR is unable
to provide the additional coverage as requested, the STATE reserves the right to
terminate the Contract with prior written notice.
The insurance policy required by the Contract shall contain the following clauses:
(1) "This insurance shall not be canceled, limited in scope of coverage or non-
renewed until after 30 days written notice has been given to the State of
Hawaii, Department of Business, Economic Development, and Tourism,
Foreign-Trade Zone No. 9, 521 Ala Moana, Honolulu, Hawaii 96813."
(2) "The State of Hawaii, its departments, attached agencies, officers, employees,
and agents are added as additional insureds with respect to operations
performed for the State of Hawaii."
(3) "It is agreed that any insurance maintained by the State of Hawaii will apply
in excess of, and not contribute with, insurance provided by this policy."
Failure of the CONTRACTOR to provide and keep in force such insurance shall
be regarded as material default under the Contract, entitling the STATE to
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exercise any or all of the remedies provided in the Contract for a default of the
CONTRACTOR.
The procuring of such required policy or policies of insurance shall not be
construed to limit CONTRACTOR'S liability hereunder or to fulfill the
indemnification provisions and requirements of the Contract. Notwithstanding
said policy or policies of insurance, CONTRACTOR shall be obliged for the full
and total amount of any damage, injury, or loss caused by negligence or neglect
connected with the Contract.
I. LIQUIDATED DAMAGES
Liquidated damages are fixed at the sum of TWENTY FIVE AND NO/100 DOLLARS
($25.00) for each and every calendar day the CONTRACTOR fails to perform, in whole
or in part, any of his/her obligations specified hereunder. Liquidated damages may be
deducted from any payments due or that may thereafter become due to the
CONTRACTOR.
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