Dept of Technology Qualys SaaS Informal Request For Quote

Location:	Ohio
Posted:	Aug 13, 2026
Due:	Aug 21, 2026
Agency:	City of Columbus
Type of Government:	State & Local
Category:	A - Research and development
Solicitation No:	RFQ033484
Publication URL:	To access bid details, please log in.

Basic Information
Solicitation #	RFQ033484
Solicitation Type	INF
Document Title	Dept of Technology Qualys SaaS Informal Request For Quote
Requesting Department	Technology
Expiry Date Time (ET)	8/21/2026, 1:00:00 PM
Delivery Date	9/16/2026
Delivery Name	City of Columbus
Delivery Address	90 W Broad St rm 109 Columbus, OH 43215 USA
Attachment	Yes

PLEASE SEE ATTACHED BID SPECIFICATION DETAILS: This informal bid (INF) is to provide the City of Columbus, Department of Technology (DoT) with a 1-year renewal Qualys SaaS VMDR Public Sector license, maintenance and software support services. The renewal term dates are 9/16/2026 - 9/15/2027. The City is an existing Qualys customer, and seeks offerors who are authorized Qualys partner distributors.

Bidding Guidance
Item	Description	Required
Electronic Q&A	Electronic Q&A	No

RFQ Lines
Line Number	Line Type	Procurement Category	Item Number	Product Name	Quantity	Purch Unit	Currency
1	Category	Security and protection software maintenance		Q-P-VMDR - Qualys VMDR Bundle	1100	EACH	USD
2	Category	Security and protection software maintenance		Q-E-PUB-PC - Qualys Policy Audit / Policy Compliance--Public	1100	EACH	USD
3	Category	Security and protection software maintenance		Q-E-PUB-PCM - Qualys Public Sector Policy Audit/Compliance -	1	EACH	USD

Attachment Preview

City of Columbus, Department Technology

Qualys Software Renewal

Detailed Specifications

1.0 SCOPE AND CLASSIFICATION

1.1 Scope: It is the intent of the City of Columbus, Department of Technology to

obtain formal bids to establish a contract for the purchase of Qualys software

renewal from qualified bidders.

1.2 Classification: The contract resulting from this bid proposal will provide for the

purchase and delivery of Qualys software renewal. All Offerors must be formally

recognized by Qualys as a certified reseller partner.

2.0 APPLICABLE PUBLICATIONS AND STANDARDS

2.1 Specification Questions: Questions regarding this bid must be submitted on the

Vendor Services portal by 1:00 PM Tuesday, August 18, 2026. Responses will

be posted on the RFQ on Vendor Services no later than 1:00 PM Wednesday,

August 19, 2026.

2.2 Additional Information: For additional information concerning this bid, including

procedures on how to submit a proposal, you must go to the City of Columbus

Vendor Services web site at CITY OF COLUMBUS VENDOR SERVICES

(columbusvendorservices.powerappsportals.com) and view this bid number.

Instructional video from Columbus Vendor Services is available at:

https://www.youtube.com/channel/UCTIkkGNM7GHIITzoqQVNJlA/videos?shelf_id=0&view=0&sort=dd

2.3 Correspondences: During the bidding and evaluation process, Bidders are

strictly prohibited from communicating with any City employees or officers

regarding this solicitation except through the method stated immediately above

during the Question & Answer Period. Any communication from the bidder to the

City after the Question & Answer period should be limited to only what is

necessary. Necessary communication required by the City will be communicated

clearly to Bidders. If any Bidder has a need to communicate with the City, the

communication should be sent to: ITProcurement@columbus.gov. If a City

employee attempts to communicate with a bidder contrary to this provision, the

Bidder shall report said incident to the ITProcurement@columbus.gov. A violation

of this section on the part of the Bidder will lead to disqualification.

3.0 REQUIREMENTS

3.1 General Information:

3.1.1

Term: The term of this agreement shall be from September 16, 2026, to

September 15, 2027. This agreement is not subject to automatic renewal.

City of Columbus, Department Technology

Qualys Software Renewal

Detailed Specifications

3.1.2

Pricing: The bidder shall submit a firm, fixed unit price for annual

software renewal for the Qualys items detailed in this Specification.

3.2 Bidder Requirements: The City will use the requirements of this section to

determine if each bidder meets the minimum standards to be considered a

responsible bidder. References may be required as well as evidence of

authorized deal/reseller partnership. Bidder should be prepared to provide said

information upon request.

3.2.1

Software and Support Capabilities: Upon request bidders must

document, and submit their capability of providing the equipment and

warranty service specified herein.

3.2.2

Manufacturer Relationship: Upon request the bidder shall provide the

history of their relationship with manufacturer(s) that will potentially be

providing these types of equipment/parts and warranty service for the past

five years, including but not limited to the following:

a) Length of the relationship;

b) Level of the relationship;

c) A brief history of the relationship.

3.2.3

References: Upon request the bidder shall have documented proven

successful contracts from at least four customers that the bidder supports

that are similar in scope, complexity, and cost to the requirements of this

specification. Reference contact information shall include the customer

name, customer e-mail address, street address, telephone number, fax

number, contact name and software purchase date.

3.2.4

Software / Support Information: Upon request the bidder shall provide

a description of the entitlements provided.

3.2.5

Subcontractor Information Required: If subcontractor(s) are to be

used, please list names, addresses, telephone numbers and a contact

person for each subcontractor. All subcontracts must have valid contract

compliance certification. Should the offeror use subcontractors, the City

shall use the offeror as the primary contact point.

3.3 Product Requirement Specifications: The offeror shall provide Qualys

software renewal as follows:

ITEM #

SKU #

DESCRIPTION

QTY

City of Columbus, Department Technology

Qualys Software Renewal

Detailed Specifications

Q-P-VMDR

Qualys VMDR Bundle; Vulnerability Management,

Detection, and Response, includes the following

Qualys Modules:

1100

Cloud Agent VM, includes VM scanning Internal &

External.

Qualys PCI is bundled at no additional cost with

External IPs only.

* Threat Protection

* Continuous Monitoring

* Patch Detection

* Cloud Agent SCA - includes authenticated

scanning

* Standard API - Application Programming

Interface

* Virtual Scanner (Unlimited)

* Passive Network Sensor virtual edition

(Unlimited)

* Qualys Gateway Service (Unlimited Appliances)

* CertView Internal & External

* Global IT Asset Inventory

* Cloud Inventory

* Container Inventory

* Secure Enterprise Mobility (Inventory)

Q-E-PUB-PC Qualys Policy Audit / Policy Compliance--Public 1100

Sector * Automated compliance scanning *

Technical control library based on CIS and NIST *

Compliance reports to show compliance with

policies * Exception management workflow for

auditors

Q-E-PUB-PCM Qualys Public Sector Policy Audit / Policy

Compliance - Module Price

3.4 Qualys Contact: The City’s contact for Qualys renewals is:

James Williams

Technical Account Manager

(209) 921-3181 EXT 284

jwilliams@qualys.com

Caleb Fox

Technical Account Manager

cfox@qualys.com

4.0 ORDERING, DELIVERY and INVOICING

City of Columbus, Department Technology

Qualys Software Renewal

Detailed Specifications

4.1 Ordering Procedure: A written purchase order will be established. The Purchase Order

will have the delivery information and invoice information.

4.2 Invoicing: Each invoice shall show the City Purchase Order number, a brief description

identifying the item, the unit price, and the total amount. The invoice amount must

exactly match the purchase order amount in accordance with the bid proposal. All

Invoices should be mailed to the following address to ensure proper payment:

DoT/Fiscal

PO Box 2949

Columbus, OH 43216

Invoices can also be submitted electronically to:

DoTInvoices@columbus.gov

5.0 EQUAL OPPORTUNITY CLAUSE

5.1 The contractor/vendor/bidder will not unlawfully discriminate against any employee or

applicant for employment because of race, sex, sexual orientation, gender identity or

expression, color, religion, ancestry, national origin, age, disability, familial status or

military status. The contractor will take affirmative action to ensure that applicants are

employed, and that employees are treated during employment without regard to their

race, sex, sexual orientation, gender identity or expression, color, religion, ancestry,

national origin, age, disability, familial status or military status. Such action shall include,

but not be limited to, the following: employment up-grading, demotion, or termination;

rates of pay or other forms of compensation; and selection for training. The contractor

agrees to post in conspicuous places, available to employees and applicants for

employment, notices summarizing the provisions of this Equal Opportunity Clause.

5.2 The contractor will, in all solicitations or advertisements for employees placed by or on

behalf of the contractor, state that the contractor is an equal opportunity employer.

5.3 It is the policy of the City of Columbus that business concerns independently owned,

operated, and controlled by MBE/WBEs shall have the maximum practicable opportunity

to participate in the performance of contracts awarded by the City.

5.4 The contractor shall permit access to any relevant and pertinent reports and documents

by the Office of Diversity and Inclusion Director for the sole purpose of verifying

compliance with this Title 39 and the Office of Diversity and Inclusion regulations. All

such materials provided to the Office of Diversity and Inclusion Director by the contractor

shall be considered confidential.

5.5 The contractor will not obstruct or hinder the Office of Diversity and Inclusion Director or

his/her deputies, staff and assistants in the fulfillment of the duties and responsibilities

imposed by Title 39 of the Columbus City Codes.

5.6 The contractor and each subcontractor will include a summary of

this Equal Opportunity Clause in every subcontract. The contractor will take such action

with respect to any subcontractor as is necessary as a means of enforcing the provisions

of the Equal Opportunity Clause.

City of Columbus, Department Technology

Qualys Software Renewal

Detailed Specifications

5.7 The contractor agrees to refrain from subcontracting any part of this contract or contract

modification thereto to a contractor not holding a valid certification number as provided

for in Title 39.

5.8 Failure or refusal of a contractor or subcontractor to comply with the provisions of Title

39 may result in cancellation of this contract.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Dept of Technology Qualys SaaS Informal Request For Quote

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