Properties Maintenance Services

Location:	North Carolina
Posted:	Feb 18, 2026
Due:	Mar 26, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment S - Utilities and Training Services Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	64-822
Publication URL:	To access bid details, please log in.

Solicitation Number:	64-822
Project Title:	Properties Maintenance Services
Description:	The University of North Carolina at Asheville seeks proposals from qualified vendors to provide complete and efficient lawn and landscape maintenance services at numerous properties owned by the University.
Opening Date:	3/26/2026 2:00 PM
Posted Date:	2/18/2026
Status:	Open
Department:	UNC - ASHEVILLE


Solicitation Number * 64-822	Department UNC - ASHEVILLE	Status Reason Open
Opening Date 2026-03-26T14:00:00.0000000	Posted Date * 2026-02-18T14:20:04.0000000Z	Commodity Code Landscape architecture materials
Mandatory Conference/Site Visit 2026-03-02T05:00:00.0000000Z	Special Instructions Please note attached appendices for additional details. Please note mandatory site visit on 3/2/26.	Solicitation Type * Select RFP IFB RFI
Owner Jonathan Clancy
Description The University of North Carolina at Asheville seeks proposals from qualified vendors to provide complete and efficient lawn and landscape maintenance services at numerous properties owned by the University.

Attachments RFP 64-822 - Properties Maintenance Services.pdf (1.14 MB) Central Campus Properties Checklist (Appendix A).pdf (583.59 KB) Non Student Housing Check List (Appendix B).pdf (130.82 KB) Peripheral Properties Checklist (Appendix C).pdf (304.09 KB) Property Maps-Central Campus (Appendix D).pdf (5.62 MB) Property Maps-Non-Student Housing (Appendix E).pdf (2.97 MB) Property Maps-Peripheral Properties (Appendix F).pdf (3.55 MB) Central Campus Periodicity Chart (Appendix G).pdf (34.03 KB) Non-Student Housing Periodicity Chart (Appendix H).pdf (32.23 KB) Peripheral Prop Periodicity Chart (Appendix I).pdf (40.94 KB)

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STATE OF NORTH CAROLINA

The University of North Carolina Asheville

Request for Proposal #: 64-822

PROPERTIES MAINTENANCE SERVICES

Date Issued:

Feb 18, 2026

Proposal Opening Date:

Mar 26, 2026

Direct all inquiries concerning this RFP to:

Jonathan Clancy

Procurement Agent

Email: Jonathan Clancy

Phone: 828-232-2285

STATE OF NORTH CAROLINA

Request for Proposal #

64-822

______________________________________________________

For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic

Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.

This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made

available for public inspection.

This page shall be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a vendor number, register at eVP Vendor Login.

Ver. 1/2026

AGENCY: THE UNIVERSITY OF NORTH CAROLINA ASHEVILLE

REQUEST FOR PROPOSALS NUMBER: 64-822

Refer all inquiries to Jonathan Clancy, Procurement Agent

Jonathan Clancy

Phone: 828-232-2285 Fax: 828-251-6743

Deadline to submit responses to this RFP: Mar 24, 2026 at 5:00 PM

EXECUTION

In compliance with this Request for Proposal (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to

furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

● this proposal is submitted competitively and without collusion (G.S. 143-54),

● that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

● it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

● it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of

this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer

with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of

any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the

public Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By

execution of this response to the RFP, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor is

not aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA

GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this

document.

Failure to execute/sign a proposal prior to submission may render the proposal invalid and it MAY BE REJECTED. Late

proposals cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

Ver: 1/2026

Proposal Number: 64-822 Vendor: ____________________________________

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by mutual

agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this

RFP.

ACCEPTANCE OF PROPOSAL

If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written

agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall

apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

(Authorized Representative of The University of North Carolina Asheville)

Vendor Checklist

By signing the Execution Page of this RFP, you are acknowledging the following items have been reviewed, signed and attached with the

Vendor response.

Failure to include this information with bid response may render the proposal invalid and it MAY BE REJECTED.

Initials

Description

Pricing – Attachment A

Instructions to Vendor – Attachment B

North Carolina General Terms & Conditions – Attachment C

HUB Supplemental Vendor Information – Attachment D

Customer References – Attachment E

Location of Workers – Attachment F

Certification of Financial Condition – Attachment G

Invoices – Section 6.5

Scope of Work – Section 5.0

Any Published Addenda on the electronic Vendor Portal (eVP) for this RFP

Ver: 2/2026

Proposal Number: 64-822 Vendor: ____________________________________

1.0

PURPOSE AND BACKGROUND

1.1 CONTRACT

TERM…………………………………………………………………………………………………………………

………………

2.0

GENERAL INFORMATION

2.1 REQUEST FOR PROPOSAL

DOCUMENT…………………………………………………………………………………………………

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND

CONDITIONS………………………………………………………..

2.3 RFP

SCHEDULE……………………………………………………………………………………………………………

………………………..

2.4 PROPOSAL

QUESTIONS…………………………………………………………………………………………………………

……………..

2.5 MANDATORY SITE

VISIT…………………………………………………………………………………………………………………

……..6

2.6 PROPOSAL

SUBMITTAL…………………………………………………………………………………………………………

………………

2.7 PROPOSAL

CONTENTS……………………………………………………………………………………………………………

…………….8

2.8 DEFINITIONS, ACRONYMS, AND

ABBREVIATIONS…………………………………………………………………………………

3.0

METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS

3.1 METHOD OF

AWARD………………………………………………………………………………………………………………

……………

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING

EVALUATION………………………………….

3.3 PROPOSAL EVALUATION

PROCESS………………………………………………………………………………………………………10

3.4 EVALUATION

CRITERIA……………………………………………………………………………………………………………

………….

3.5 PERFORMANCE OUTSIDE THE UNITED

STATES……………………………………………………………………………………

3.6 INTERPRETATION OF TERMS AND

PHRASES……………………………………………………………………………………….

3.7 HUB

PARTICIPATION………………………………………………………………………………………………………

…………………..

Ver: 2/2026

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Properties Maintenance Services

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See also