Pest Control Services Request for Quotes

Location:	Iowa
Posted:	Oct 1, 2026
Due:	Nov 5, 2026
Agency:	Waukee city
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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CITY OF WAUKEE IOWA - REQUEST FOR QUOTE (RFQ)

TITLE OF RFQ: Pest Control for City of Waukee Facilities

The City of Waukee is seeking a service provider (Contractor) to provide Pest Control

Services at the following locations:

1. City Hall 230 W Hickman Road

2. Public Library 905 South Warrior Lane

3. Public Safety 815 NW 20th Street

4a. Fire Station 1300 SE LA Grant Street Parkway

4b. Community Development Offices 1300 SE LA Grant Parkway

5. Public Works 805 University Blvd

6. Community Center 675 Walnut Street

7. Fox Creek Pavillion 522 NE Westgate Drive

8. Ridge Pointe Pavillion 655 SE Legacy Pointe Blvd

9. Heritage Hall 410 6th Street

10. Triumph Park Maintenance 700 NW Douglas

11. Triumph Park Concessions 600 NW Douglass

12. Triumph Park Concessions 700 NW Douglas

13. Triumph Park Concessions 900 NW Douglas

14. Sugar Creek Golf Course Clubhouse 1505 6th Street

ISSUED BY: Christine Maduro, Facilities Manager

City of Waukee

Administrative Department, City Hall

230 W Hickman Road

Waukee IA 50263

cmaduro@waukee.org

515-978-7929

PROCUREMENT SCHEDULE:

Notice of RFP on City of Waukee website 10/01/2026

City Issues RFP 10/01/2026

Bids Due 11/5/2026 – 2:00PM

Anticipated Date to issue Notice of Intent to Award 12/07/2026

Anticipated Date to execute contract 12/07/2026

A. DESCRIPTION OF WORK AND SCOPE OF SERVICES. Contractor shall furnish

complete Pest Control Services, as defined in Attachment 1 – Pest Control Contract

Specifications.

B. LOCATIONS AND FREQUENCY OF SERVICE. Services to be provided on a monthly

basis as outlined at the locations listed in Attachment 1 – Site List/Bid Form.

C. TERM OF CONTRACT

Initial Contract Begin/End Dates: January 1, 2027 – June 30, 2027

Initial term of the contract: 6 months

Number of possible contract extensions: 3 additional 1-year terms (July 1, 2027 – June

30, 2030)

D. CONTRACTUAL TERMS AND CONDITIONS.

1. INSURANCE. $1,000,000 General Liability minimum coverage is required of the

Contractor upon award of the Contract.

2. EVALUATION AND SELECTION. Bids will be evaluated and the contract for all

locations to the responsible Contractor submitting the lowest total Bid. The

selection will be subject to the final approval of the City.

3. FORM AND CONTENT OF BIDS. Failure to adhere to the Bid format may result in

rejection of the Bid. Bid Packets shall include the following:

The Contractor shall provide the following general information

a. Name, address, telephone number, fax number and e-mail address of the

Contractor including all d/b/a’s or assumed names or other operating names

of the Contractor and any local addresses and phone numbers.

b. Name, address and telephone number of any personnel (i.e. Account Rep)

who will be assigned to Agency’s account if Contractor is awarded the

contract for these services.

c. Completed Attachment 1 – Site List/Bid Form Contractor’s Bid shall

include an all-inclusive, total cost in U.S. dollars (including all travel,

expenses, etc.) to provide the requested services. All pricing to be based on

Net 60 Days Payment Terms. All fees expected for payment are to be

included in this Bid. The City of Waukee is a tax exempt organization. A tax

exempt certificate will be provided to the bidder awarded this contract.

Provide your pricing in the “Basic Services Price (monthly)” column of

Attachment 1 – Site List/Bid Form.

d. Copy of Contractor’s W9 Form

e. Contractor’s Certificate of Liability Insurance

f. Copy of Commercial Pesticide Applicator Company License with the State

of Iowa Department of Agriculture and Land Stewardship (IDALS)

4. Bids may be delivered electronically (via email) or hard copy (mail or hand

delivery).

a. For Bids submitted electronically: attach all bid documents to an email

addressed to City of Waukee Facility Manager Christine Maduro at the

email and physical address list in this RFQ. Subject line of the email shall be:

“RFQ City of Waukee Pest Control Services – Contractor’s Name”.

b. For Bids submitted via hard copy: place all bid documents in a sealed

envelope labeled with the following information:

RFQ City of Waukee Pest Control Services

Christine Maduro, Facilities Manager

City of Waukee, City Hall

230 W Hickman Road

Waukee, Iowa 50263

cmaduro@waukee.org

[Contractor's Name and Address]

c. The City must receive the Bid at the Issuing Officer’s address prior to the

date/time listed on the RFQ Schedule. Late bids will not be accepted. It is the

Contractor’s responsibility to ensure that the Bid is received prior to the

deadline. The City shall not be responsible for misdirected packages or

technical issues (for electronically submitted Bids).

E. MISCELLANEOUS

1. The RFQ document and any addenda will be posted at

https://www.waukee.org/Bids.aspx.

2. Contractors are invited to submit written questions and requests for clarifications

regarding the RFQ to the Christine Maduro (cmaduro@waukee.org). The questions

or requests for clarifications must be via email.

3. Sites will be available for exterior inspections only the week of October 19, 2026.

Please schedule your visits with Waukee Facilities Manager Christine Maduro

(cmaduro@waukee.org). Interior inspections will not be available prior to the bid

deadline listed on the RFQ.

4. The costs of preparation and delivery of the Bid(s) are solely the responsibility of

the Contractor.

5. All Bids become the property of the City and shall not be returned to the

Contractor.

6. Notice of Intent to Award the Contract(s) will be sent to all Vendors submitting a

timely Bid and will be posted at the website shown on the RFQ cover sheet

7. The City does not guarantee any minimum level of purchases under the Contract.

ATTACHMENT 1 – Pest Control Contract Specifications

A. General Requirements

Contractor will provide pest control services in accordance with Integrated Pest

Management principles. Mechanical, physical, and cultural controls, as well as

surveillance practices for pests will be used in addition to chemical controls, to

provide the safest, most effective, least environmentally damaging control method.

Contractor must have a Commercial Pesticide Applicator Company License with

the State of Iowa, Department of Agriculture and Land Stewardship (IDALS), and

provide proof of that license prior to contract award.

Contractor must provide a Pesticide Use Proposal (PUP) list of all chemicals which

may be used to control pests on City of Waukee property to the Waukee facilities

manager. That list must include, at a minimum, the commercial name of the

pesticide, the EPA registration number of that pesticide, and the target pests. The

PUP will be provided prior to award of the contract will be updated at least annually

(by July 1). Product labels and material safety data sheets shall be available for each

product.

B. Police Station – Special Pet/K9 Safety Requirements

Pest control services shall be performed using a pet/K9-sensitive protocol. For

rodent control, mechanical trapping and other non-chemical control methods shall

be utilized whenever practical. When rodenticide is necessary, bromethalin-based

products shall not be used, and preference shall be given to anticoagulant

rodenticides such as bromadiolone. All rodenticide must be contained within

secured, tamper-resistant bait stations designed to resist access by dogs and

located in areas inaccessible to animals. No loose rodenticide bait shall be used in

areas where dogs may be present. All other pesticide applications shall be made

according to product labeling and in a manner that minimizes potential exposure to

pets and working dogs.

C. Licensing Requirements

All Contractor personnel who apply pesticides shall have a current Commercial

Pesticide Applicator Certificate in the appropriate category, as issued by IDALS. All

pesticides must be applied in strict accordance with the manufacturer’s label.

Equipment used by the Contractor shall be in good condition. Pesticides carried on

Contractor vehicles shall be locked securely when the applicator is not present. No

pesticides or Contractor equipment can be stored on City property between visits.

Contractor must have appropriate safety and spill response equipment when

applying pesticides. Contractor must carry valid identification and communicate

and coordinate with the Waukee facilities manager prior to the pest management

service calls. Personnel assigned to provide services at the Waukee Public Safety

Building must provide a clear background check from the Department of Criminal

Investigation in Des Moines, Iowa. Clear background checks must be filed with the

Waukee Police Department prior to contract start date.

D. Reporting Requirements

For each facility visit, the Contractor shall provide the following information

electronically, on the invoice or separately: Name and location of facility services,

date and time of visit, results of any surveillance for pests, and the name and

applicator certificate number for anyone applying pesticides. If pesticides are

applied, the commercial name, EPA product number, concentration, dilution,

amount applied, and target pest must be included for each pesticide application.

General comments about the condition of the facility in relation to pest

management should be included and photos of findings as applicable.

E. Service Frequency and Scope

Furnish complete pest control service on a monthly basis to control rodents,

cockroaches, ants, centipedes, silverfish, earwigs, common beetles, boxelder bugs,

stink bugs, Asian beetles and other arthropods present inside the buildings.

Callbacks for specific issues will be at no extra charge to the owner.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Pest Control Services Request for Quotes
Category:	General Requests for Proposals
Status:	Open

Pest Control Services Request for Quotes

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