Maui Community Hub - Children & Families Mental Health Promotion

Community Hub for Mental Health Promotion for Children and Families in Maui
County
Family Health Services Division
SCOPE OF WORK
I. Introduction
A. Overview and Purpose
The Hawai'i State Department of Health (DOH), Family Health Services
Division, Children with Special Health Needs Branch's Project LAUNCH
Program is seeking a qualified vendor to provide trainings and services on
mental health promotion for children and families.
B. Service Area
Services shall be provided within the service area(s) designated in this
solicitation. Project LAUNCH may establish countywide or subregional
service areas and may issue separate solicitations accordingly. A single
vendor may be limited to one (1) designated service area, as specified by
Project LAUNCH.
II. Scope of Services
A. Specifications and Requirements
The Bidder shall submit a proposal for the islands of Maui, Lanai, and
Molokai in the County of Maui.
The Bidder shall describe in detail how each of the following will be planned
and accomplished during the period of performance:
1. Coordinate and align efforts on engaging those working with young
children such as child care providers, healthcare providers, and
community providers on the mental health services from
screening, prevention, promotion, and interventions.
2. Provide educational materials, information, and services
promoting mental health to children and families.
3. Collect data from early childhood community partners on services
and reach to children and families related to mental health
promotion.

4. Coordinate and collaborate with the Maui County Early Childhood
Resources Coordinator and other early childhood agencies on
Maui.
5. Report on data quarterly to CSHNB. Data collected to be
determined by CSHNB.
B. Period of Performance
The period of performance is from April 20, 2026 to September 29, 2026.
III. Experience of Capability
The Awarded Vendor shall:
1. Be registered and licensed to do business and be based in Hawai'i.
2. Maintain their own physical office space for staff in the defined service
area. This includes their own access to transportation, electronic and
technological equipment, cellphone, computer/laptop, printer, scanner
for managing, and arranging and coordinating the activities. The Solicitor
does not have office space for hosting staff or storing supplies.
3. Demonstrate a thorough understanding of the purpose and scope of this
project in their designated service area, as well as demonstrate the
necessary knowledge, skills, abilities, and experience relating to the
delivery of the proposed services, including a thorough understanding of
providing culturally-responsive services. The Bidder shall cite verifiable
experience for the last three (3) years in providing relevant activities.
4. Be a community-based non-profit organization with at least five (5) years
of experience working in and with the community.
5. Have staff available to coordinate activities and serve as primary contact
with Project LAUNCH and to attend relevant Project LAUNCH meetings
as necessary.
6. Demonstrate the necessary requirements to contract with DOH.
IV. Compensation and Payment
A. Submitting a Proposal
1. A quote shall be submitted by the Bidder with the total amount,
including all applicable taxes and fees, following the requirements
outlined in Section II, Scope of Services, according to the
Deliverable Cost and Timeline Quote Table. Cost should be based

on the administration, purchase and delivery, and evaluation of the
project not to exceed $30,000.
2. The quote must include a description of the Bidder's invoicing
procedure and a statement of the Bidder's ability to receive payment
in the form of a purchase order.
3. The Bidder's verifiable relevant experience and work products as
identified in Section III, Experience of Capability, shall include a
detailed explanation of the Bidder's relevant experience and clearly
demonstrate that the Bidder meets the stated requirements and
possesses the necessary skills needed to successfully complete the
scope of services.
4. The Awarded Vendor shall acknowledge that "no work shall be
undertaken prior to purchase order approval." The State of Hawai'i is
not liable for any work, contracts, costs, loss of profits, or any
damages whatsoever incurred by the Awarded Vendor prior to the
purchase order approval.
5. For technical assistance with HIePRO, please call the Hawai'i
Information Consortium (HIC) at (808) 695-4620 or send an email to
hiepro@hawaii.gov.
6. The Hawai'i State DOH does not discriminate on the basis of race,
color, sex, national origin, age, disability, or any class as protected
under applicable federal or state law, in administration of its
programs or activities, and DOH does not intimidate or retaliate
against any individual or group because they have exercised their
rights to participate in actions protected, or oppose action
prohibited, by 40 C.F.R. Parts 5 and 7, or for the purpose of
interfering with such rights.
If you have any questions about this notice or any of the
Department's non-discrimination programs, policies, or procedures,
you may contact:
Valerie Kato
Acting Non-Discrimination Coordinator
Hawai'i Department of Health
1250 Punchbowl Street
Honolulu, HI 96813
(808) 586-4400

doh.nondiscrimination@doh.hawaii.gov
If you believe that you have been discriminated against with respect
to a DOH program or activity, you may contact the Acting Non-
Discrimination Coordinator identified above.
To request language or accessibility for this document, please
contact the Acting Non-Discrimination Coordinator identified
above.
Please allow sufficient time for DOH to meet accommodation
requests.
B. Procedure for Invoicing
1. Awarded Vendor shall submit one (1) invoice at the completion of
deliverables.
2. No advance payment shall be made.
3. The invoice shall be submitted within thirty (30) days after the end of
the period of performance. Payment on the invoice shall not be
processed until all tasks as per the Deliverable Cost and Timeline
Quote Table, responsibilities, deliverables, and activities, including
data reports, are completed to Project LAUNCH's satisfaction.
C. Form of Payment
The Awarded Vendor shall be equipped to accept State purchase orders as
the form of payment. Payment will be rendered via this method.
D. Fee to Hawai'i Information Consortium
Please be advised that the Awarded Vendor will be responsible for paying
HIC a fee of 0.75% of the award, capped at $5,000. HIC will bill the Awarded
Vendor directly via email, and the Awarded Vendor can make the payment
online or by sending a check via regular mail.
E. Hawai'i Compliance Express
The Awarded Vendor must demonstrate proof of compliance for all awards of
$2,500 or greater. This includes a Certificate of Vendor Compliance (CVC)

from the Hawai'i Compliance Express (HCE), which is an electronic system
that allows companies doing business with State or County agencies to
quickly and easily obtain proof that they are compliant with applicable laws.
The CVC is submitted in place of a tax clearance, labor certificate, and a
Certificate of Good Standing required in the Hawai'i Revised Statutes (HRS)
HRS 103D-310(c) and the Hawai'i Administrative Rules (HAR) HAR 3-122-
112.
For the most efficient and timely processing, please register now on HCE for
a fee of $12 per year at https://vendors.ehawaii.gov/hce. For assistance with
HCE registration, please call the Hawai'i Information Consortium (HIC) at
(808) 695-4620 or send an email to hiepro@hawaii.gov.
NOTE: The attached Deliverable Cost and Timeline Quote Table shall be completed and
submitted as part of the Bidder's response to this solicitation.

Deliverable Cost and Timeline Quote Table
Cost and Timeline Tasks and Responsibilities SUBTOTAL
Service Period
Subtotal
Hawai'i GET
Total