Yearbook and Graduation Supplies & Services

Location:	Texas
Posted:	Feb 20, 2026
Due:	Apr 10, 2026
Agency:	Frisco Independent School District
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	RFP 887-2026-06-31
Publication URL:	To access bid details, please log in.

Bid Information

Type	Request For Proposal
Status	Issued
Number	RFP 887-2026-06-31 (Yearbook and Graduation Supplies & Services)
Issue Date & Time	2/20/2026 12:00:01 PM (CT)
Close Date & Time	4/10/2026 12:00:00 PM (CT)
Question Cut Off Date	3/4/2026 12:00:00 PM (CT)
Notes	Frisco ISD is requesting proposals from Yearbook and Graduation Supply/Service vendors to meet the growing needs of the district. THIS BID DOES NOT INCLUDE STUDENT PHOTOGRAPHY. PLEASE SEE RFP 886-2026-06-31 (PHOTOGRAPHY SERVICES). Please note that student photography services are not included within the scope of this bid. Vendors that offer photography alongside yearbook production and/or graduation supplies and services may submit a response for those items only. If you were awarded on RFP 823-2022-09-27 (Photography, Yearbook and Graduation Supplies & Services) you must respond to this bid to continue working with Frisco ISD. RFP 823 will not be extended in Sept 2026. This is a Request for Proposal (RFP) in accordance with TAC 109.41. (See the Financial Accountability System Resource Guide (FASRG) 5.16.1-5.16.7.) It complies with TEC 44.031 and Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements. FISD may purchase goods and/or services from vendors qualified through this RFP with local, state, federal, or other grant funds. NO BID NOTIFICATION REQUEST Frisco ISD pursues competitive pricing on all purchases. We value our quality vendors and want to keep your firm as a supplier. Therefore, please tell us why you are not bidding on this RFP. We will analyze responses to determine if future changes to our solicitation process are necessary. If you are not interested in this solicitation, please click the ACTIONS button at the top right-hand side of this screen and then click NO BID. Please type your reason in the box provided and then submit your response. BACKGROUND Frisco ISD is approximately thirty miles north of Dallas, Texas and encompasses seventy-five square miles in Collin and Denton counties, including most of the city of Frisco and portions of neighboring Plano, McKinney and Little Elm. The District has 12 high schools, 18 middle schools, one intermediate school, 43 elementary schools and three special programs centers serving more than 64,000 students. We employ over 8,850 staff supporting the District’s mission: to know every student by name and need. BUDGET AND TERM Frisco ISD's estimated yearbook and graduation expenditures for FY25 was $348,482 and YTD FY26 is $234,076. We anticipate FY27 expenditures will be consistent with those of previous years. This information is provided solely for planning purposes. The District does not guarantee the quantity or dollar value of purchases made under this solicitation. Procurement of goods and services always depends on District needs. By submitting a response, you agree to provide services to Frisco ISD as the District's need arises (TAC109.41). You will receive a purchase order (PO) before you provide any goods or services. It will specifically state what is to be purchased and how much will be spent. The District may establish a competitive range of acceptable proposals as part of the evaluation process. Proposals not in the competitive range will not receive further consideration. This RFP is not a contract. Purchases must be made with an approved purchase order. A valid purchase order and the Frisco ISD Standard Attributes, Certifications, and Terms & Conditions (hereafter terms & conditions or t’s & c’s) will serve as a contract. The Frisco ISD terms & conditions document is an attachment to this solicitation. It must be signed and attached to your response in the Response Attachments tab. FISD will not accept deviations to our Standard Attributes, Certifications and Terms & Conditions. Furthermore, Frisco ISD will not accept a proposing entity’s terms & conditions in place of the District’s. Please do not attach. Deviations or exceptions stipulated in a vendor’s response may result in disqualification. Any language to the effect that the vendor does not consider this RFP to be part of a contractual obligation may result in disqualification of the vendor’s proposal. Vendors must not alter any language in this solicitation or any language in any attachment to this solicitation. **NO PRODUCTS OR SERVICES SHOULD EVER BE PROVIDED BEFORE THE VENDOR RECEIVES A PURCHASE ORDER. Once approved by Frisco ISD’s Trustees, this qualification will be in effect for the identified term, with the possibility of four (4) one (1) year automatic renewals. Renewals will be automatically issued providing the vendor and Frisco ISD remain in good standing and agree on any changes in pricing or procedure. The final automatic renewal will conclude June 8, 2031. SCOPE: Yearbook Offer personalized pages, design templates, training/workshops, meet scheduled deadlines and any other relevant matter pertaining to yearbook publications. Yearbooks must be inspected for any damage, defects and blemishes prior to delivery and be delivered in a damage proof container suitable for the weight and size of the order. Graduation Awards, cords, cap & gown, diploma covers, personalized announcements and other graduation supplies. EVALUATION PROCEDURE & CRITERIA A minimum of three (3) staff members (the committee) qualified in the vendor's commodity area, will review responses & qualifications and make recommendations to Frisco ISD Board of Trustees for final approval. The committee may request a meeting with any qualified offeror prior to final selection. Qualifications and responses will be reviewed according to criteria established by TEC 44.031(b).* In evaluating proposal responses, the following considerations will be taken into account for qualification recommendations: (1) The purchase price; market price, hourly rate, emergency rates; (20 points) (2) The reputation of the vendor and of the vendor’s goods or services; services and references of like sized school district; (20 points) (3) The quality of the vendor’s goods or services; (20 points) (4) The extent to which the goods or services meet the district’s needs; (20 points) (5) The vendors’ past relationship with the district; (10 points) (6) The total long-term cost to the district to acquire the vendor’s goods or services; (10 points) (7) For a contract for goods and services, materials, whether the vendor or the vendor’s ultimate parent company or majority owner; (A) Has its principal place of business in the State of Texas; or (B) Employs at least 500 persons in the State of Texas; (0 points) (8) Any other relevant factor specifically listed in the request for bids or proposals; (0 points) * TEC 44.031 reads districts should consider how vendor evaluation decisions affect its ability to work with historically underutilized businesses (HUBs). However, as a "unit of local government" or “specialized unit of government, not a "state agency," Frisco ISD has limited HUB-specific requirements. Districts are not directly bound by the detailed HUB program in TGC 2161. However, we must: 1. Ensure the purchasing process is fair to all businesses, including HUBs, 2. Follow any HUB programs the Board of Trustees creates, as applicable; and 3. Follow federal rules about working with minority-owned and women-owned businesses when using federal money. In summary, Frisco ISD upholds fairness, board policies, and applicable federal requirements when working with historically underutilized businesses. PROPOSAL PROCESS 1. GENERAL INFORMATION: The following instructions afford proposers an equal opportunity to participate in the proposal process and provide a predetermined set of criteria representing the District’s business and service requirements. This proposal is governed by TEC 44.031 and other applicable Texas statutes, federal statutes and all local FISD Board of Education (Board) policies. 2. QUESTIONS CONCERNING THE RFP: All questions regarding this open solicitation must be submitted through IonWave during the question period. Answers will be published to all bidders, all at once, through this system on or before March 6, 2026. Phone or email requests for information will not be acknowledged. 3. PROPOSAL SUBMISSION: Frisco ISD requests electronic responses Please contact Beth Farrell, by email at farrelle@friscoisd.org, if you require assistance with the online submission process. Your cooperation is appreciated. Interested vendors must first register in Frisco ISD’s e-bidding system, Ion Wave . Register, obtain, and submit proposals using Ion Wave. 4. ADDENDUM: the proposer is responsible for tracking whether an addendum was issued before submitting a proposal. Proposers must be responsive to the RFP and any published addendums. 5. INTERVIEWS: At its discretion, FISD may invite one or more proposers to interview based on a pre-defined agenda and timeline. Individuals will be notified by e-mail if the District determines demonstrations or interviews are needed. Proposer(s) shall demonstrate their competence, qualifications and/or ability to satisfy the District’s RFP requirements. All expenses associated with the interview will be the responsibility of the proposer. 6. MODIFICATION OR WITHDRAWAL OF PROPOSALS: Proposals may be modified or withdrawn in Ion Wave before the exact hour and date specified as the deadline for receipt of proposals. The proposer must send a written request to the Director of Purchasing to withdraw a proposal after the response deadline. 7. LATE PROPOSALS: Responses submitted after the date and time noted in this RFP shall not be considered. 8. RESPONSIVE & RESPONSIBLE: To be deemed responsive and qualify for evaluation, a proposal must be submitted in time and must materially satisfy all mandatory requirements in this RFP. They must comply with all material and administrative aspects of this solicitation. FISD Purchasing Department, at its sole discretion, is authorized to determine if a vendor is responsive and/or within the scope of this solicitation. Proposers must be financially responsible, having enough staff and resources to provide the goods and services requested by Frisco ISD. FISD may request additional documents to consider whether a vendor is financially able to meet the needs stated in this RFP. 9. RECORD RETENTION: All proposal materials and supporting documentation submitted in response to this RFP become the permanent property of FISD and will not be returned to proposer. 10. PROPOSAL COSTS: Proposer shall pay all costs related to the preparation and submission of its proposal. 11. RESERVATION OF RIGHTS: FISD reserves the right to: A. Cancel this RFP in whole or in part. B. Accept, reject, or negotiate modifications in any terms of proposal or any part thereof. C. Reject and/or disqualify any or all Proposals received, award contracts for individual products or services as may appear advantageous and negotiate separately in any manner necessary to serve FISD’s best interests. D. Not award this proposal. E. Waive any formalities, technicalities, or other defects if deemed in the best interest of FISD; request clarification and/or correction for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. F. Be the sole judge of quality, make all decisions regarding this RFP, including, without limitation, the right to decide whether a Proposal substantially complies with the requirements of this RFP. G. In case of tie proposals, the award will be made in accordance with Local Government Code 271.901 and Government Code 2252.001 - 2252.004. (NON- RESIDENT BIDDERS). Consistent and continued tie bidding could cause rejection of the bids by FISD and/or investigation for antitrust violations. 12. LIMITED CONTACT POLICY. Once this RFP is published, Frisco ISD staff and representatives will maintain limited contact with potential vendors. Limited contact is a prohibition on any communication regarding this RFP or other competitive solicitations between any person who seeks an award under this RFP, including a potential vendor or vendor’s representative; and: A. Any Frisco ISD Board member, Superintendent, senior staff member, principal, department head, director, manager, other employee, or consultant who has influence in the evaluation or selection process. B. Furthermore, campaign contributions, gifts, donations, and any other items of value are prohibited between the parties defined above for any known contract under consideration during the restricted or limited contact period. C. Limited contact shall not apply to communication with FISD’s Purchasing staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the RFP. All communication with Purchasing staff must be in writing. The potential vendor or vendor’s representative shall send all written communication directly to the designated procurement staff. The limited contact period shall begin upon the issuance of this RFP, bid, or other competitive solicitation and officially end upon execution of an award by the Board of Trustees and/or the execution of a negotiated contract, whichever represents the final act in the procurement process. D. Regardless of the above time period, it is not acceptable for a potential vendor to participate in determining the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects. Nothing contained in this policy shall prohibit any potential vendor or vendor’s representative from: 1) Making public representations at scheduled pre-bid conferences or scheduled selection and negotiation committee meetings. 2) Engaging in contract negotiations during any scheduled meeting. 3) Making a public presentation to the Frisco ISD Board during any duly noticed public meeting. 4) Conducting business on contracts previously executed and currently in force. 5) Nothing in this policy shall prohibit the procurement staff from initiating a contact with a potential vendor or vendor’s representative and subsequent communication for the purpose of obtaining clarifying information regarding a response to an RFP, bid, or competitive solicitation. Such contact shall be in writing and shall be provided to the members of the applicable procurement staff, including any response thereto. E. A Vendor may be disqualified before or after the proposals are opened, upon evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage. F. Frisco ISD Standard Ethics Statement is on our website and vendors are encouraged to review it. Failure to follow the District’s Limited Contact Policy may result in proposal disqualification. Vendors who demonstrate a pattern of non-compliance may be barred from working with FISD. Frisco ISD Procurement - Standards of Ethics

Contact Information

Name	Beth Farrell
Address	5515 Ohio Drive Frisco, TX 75035 USA
Phone
Fax
Email	farrelle@friscoisd.org

Bid Documents

Document name

Format

Bid Invitation (please login to view this document)

Acrobat / PDF

BINVAVL

9121032

Bid Attachments

File Name

Description

File Size

Standard Attributes, Certifications, and Terms & Conditions rev 03 01 2024.pdf (please login to view this document)

This document must be completed in its entirety, signed and attached to your submission on the RESPONSE ATTACHMENTS tab.

1.07 MB

339591

6382905

Solicitation_Pricing_Template.xlsx (please login to view this document)

FISD Solicitation Pricing Template. Must include pricing.

45 KB

339591

6262444

Insurance_Frisco_ISD_Vendor_Insurance_Requirements_w_Categories.pdf (please login to view this document)

Frisco ISD Vendor Insurance Requirements.

244 KB

339591

6262450

FISD_Product__Service_Codes_FILLABLE.pdf (please login to view this document)

FISD Product Service Codes.

462 KB

339591

6262457

Vendor Application Packet rev 102024.pdf (please login to view this document)

This document must be completed in its entirety, signed and attached to your submission on the RESPONSE ATTACHMENTS tab.

***Please ensure that the exact documents presented here are completed and attached to your response.

3.85 MB

339591

6548558

25-26 District Facility Map.pdf (please login to view this document)

District Facility Map

1.09 MB

339591

6974987

Yearbook and Graduation Supplies & Services

See also