RFQ Engineering Services – Sewer system improvements at Hickory Lane & W Glendale Avenue area

Location:	North Carolina
Posted:	Apr 9, 2026
Due:	May 15, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	724-S.2026.03
Publication URL:	To access bid details, please log in.

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TOWN OF BURNSVILLE

REQUEST FOR QUALIFICATIONS

FOR ENGINEERING SERVICES

The Town of Burnsville seeks statements of qualifications from firms capable of providing

engineering, planning, and construction inspection services. The Town has received funding from

the NC Department of Environmental Quality (DEQ) through the State Revolving Fund

Supplemental Appropriations for Hurricanes Helene and Milton and the Hawaii Wildfires (referred

to as the “SRF Helene” funds) to complete a project titled, herein after referred to the as the

“Project”.

The goal of the Project is to make water supply and distribution improvements to the Town of

Burnsville’s drinking water system

Background:

The Town of Burnsville was recently awarded $4,877,626.00 in SRF-Helene funds to complete

the Project, which includes:

1. The Town of Burnsville is proposing a critical infrastructure improvement project to

modernize and enhance the sewer system serving the Hickory Lane and West Glendale

Avenue area. This neighborhood is currently served by undersized 4-inch and 6-inch

gravity-fed sewer lines, which have proven inadequate to handle existing flow volumes

and have contributed to system inefficiencies and maintenance challenges.

2. To address these issues and ensure compliance with the North Carolina Department of

Environmental Quality’s (NC DEQ) minimum design criteria for public sewer conveyance

and collection systems, the Town is proposing to replace the existing lines with new 8-

inch sewer lines. This upgrade will not only improve hydraulic capacity and system

reliability but will also accommodate future growth in the service area. In addition to

increasing the line size, the project will utilize ductile iron pipe (DIP), a durable and resilient

material designed to withstand shifting soils, heavy loading, and future flooding events.

Collectively, these improvements will enhance the long-term functionality and resiliency of

Burnsville’s wastewater infrastructure against future major flood events.

Scope of Work:

Engineering services for the Project shall include, but are not limited to, standard tasks necessary

for the implementation and administration of the project in conformance with DEQ, federal, and

state requirements:

1. Preparation of an engineering report/environmental information document (ER/EID) that

meets DEQ standards to be submitted before July 15, 2026.

2. Performing or coordinating any necessary surveying, geotechnical investigation,

assessments, or other field investigations necessary to support planning, design,

permitting, and construction. The extent of these services will be determined based on

project needs and available information. The consultants shall identify applicable permits,

approvals, and regulatory requirements associated with the proposed work and coordinate

with the appropriate agencies. This may include preparation of permit applications,

supporting technical documentation, environmental review materials, and coordination

required to advance the project through applicable local, state, and federal review

processes.

3. The consultant shall prepare preliminary and final design documents for the Project. This

may include engineering drawings, technical specifications, bidding documents, contract

documents, engineer’s opinion of probable construction cost, and other materials

necessary for procurement and construction. Design shall address, as applicable,

temporary erosion and sediment control, phasing and sequencing of construction,

contractor access, maintenance of system operations, site restoration, traffic control, and

other project-specific considerations.

4. As applicable, the consultant will aid the Town with easement procurement from private

parties and/or encroachment agreements with government entities such as DOT.

5. Conducting the bid process, including:

a. Supervising the bid advertising, tabulation, and award process,

b. Preparing the advertisements for bid

c. Sending direct solicitations

d. Handling responses to bidder questions

e. Issuing addenda

f. Conducting pre-bid meeting

g. Conducting bid opening

h. Reviewing bids for responsiveness and completeness

i. Assisting with recommendation of award

j. Issuing the notice to proceed

6. Conducting the pre-construction conference.

7. The consultant shall provide engineering services during construction and project

closeout. Services may include review of shop drawings and submittals, responses to

requests for information, attendance at project meetings, review of pay applications and

change orders, periodic observation of construction progress, coordination with the Town

and contractor, assistance with substantial and final completion, preparation of record

documentation, and support with project closeout requirements.

8. The consultant shall demonstrate familiarity with North Carolina Division of Water

Infrastructure funding requirements, procurement expectations, and project

documentation standards for publicly funded infrastructure projects. The consultant shall

support the Town in complying with all applicable funding, procurement, reporting, and

documentation requirements associated with the Project. This includes ensuring

compliance with all American Iron and Steel and Davis-Bacon requirements and handling

all related reporting.

9. Providing reproducible plan drawings to the Town upon project completion.

10. Conducting final inspection and testing.

11. Submitting certified “as-built” drawings to appropriate authorities.

Submission Requirements and Format:

All submittals must contain the following information:

1. Format: Submittals shall be made on 8 1/2" x 11" paper, side bound. The package

submitted shall not exceed fifteen (15) sheets (30 pages double-sided). Front and back

covers and cover letter are excluded from these totals.

2. Individual or Firm information: firm’s legal name, address, email, and telephone

number, the principal(s) of the firm and their experience and qualifications. Provide the

name and contract information of the individual(s) authorized to represent the firm in

negotiations and to sign any agreement resulting from the proposal.

3. Timeline: Work program timeline showing the estimated length of time for completion of

the Project. Time estimates should be expressed in number of days/weeks without

reference to a specific starting date. However, the submission should explain how quickly

the consultant would be able to begin the Project. BE ADVISED, the Project is subject to

a contractual NCDEQ timeline, and the consultant will be responsible for meeting the

required thresholds.

4. Water/Wastewater Experience: The specialized experience and technical competence

of the staff to be assigned to the Project with respect to water/wastewater improvements

or related work, description of firm’s prior experience, including any similar projects funded

with State or Federal funds, and total construction costs.

5. Capacity and Capability: The capacity and capability of the firm to perform the work in

question, including specialized services, the past record of performance of the firm with

respect to such factors as control of costs, quality of work, and ability to meet schedules;

description of firm’s current work activities, capability of carrying out all aspects of the

related activities and firm’s anticipated availability during the term of the project.

6. Project Management: Provide a proposed organizational chart for the services to be

provided. Include the names and titles of the personnel anticipated to work on the scope

of the work. Detailed information on the staff’s experience in the related field and

knowledge of the industry should be included.

7. References: List at least three (3) reference clients for whom similar or comparable

services have been performed. Include the name, mailing address, and telephone number

of the primary contact person.

8. Fees: Fee schedules, including hourly rates for the prime consultant and all sub-

consultants, meetings, and reproduction costs should be included.

Qualification Evaluation Criteria:

Submissions will be evaluated according to the following factors:

1. The consultant’s experience, knowledge,

familiarity, and past performance with water

and sewer design and services.

2. The qualifications and experience of the key

staff to perform the scope of work

3. Adequate staffing capability and current

workload of the consultant

4. Quality and completeness of response to the

RFQ

5. Proposed work plan in line with the DEQ

contract

6. Past performance and/or experience with the

Town

7. Proposed fee schedule and hourly rates for the

scope of work.

20 pts

15 pts

10 pts

15 pts

Any firm wishing to be considered must be properly registered with the Office of the Secretary of

State and with the North Carolina Board of Registration for Professional Engineers and Land

Surveyors. The engineers performing the work and in responsible charge of the work must be

registered Professional Engineers in the State of North Carolina and must have good ethical and

professional standing. It will be the responsibility of the selected private firm to verify the

registration of any corporate subsidiary or subcontractor prior to submitting a Letter of Interest.

The firm must have the financial ability to undertake the work and assume the liability. The

selected firm will be required to furnish proof of Professional Liability insurance coverage in the

minimum amount of $1,000,000. The firm must have an adequate accounting system to identify

costs chargeable to the project.

Respondents may review the Project application submitted to DEQ, which includes a description

of the proposed project including activities, budget, schedule, and other pertinent information by

visiting the Town Hall during regular office hours.

The above information should be submitted to the Town no later than 4:00 pm on May 15, 2026.

Submissions may be mailed to the Town:

Town of Burnsville

PO Box 97 (mailing address)

Burnsville, North Carolina 28714

ATTN: Chad Fox, Town Clerk

Submitted in person to the Town Clerk at Burnsville Town Hall located at:

2 Town Square

Burnsville, North Carolina 28714

For more information you may contact Chad Fox, Town Clerk at 828-682-2420 or via email at

clerk@townofburnsville.org.

General Requirements, Comments & Disclosures:

1. This solicitation is for services that will be funded by appropriations subject to federal

procurement requirements and reporting and therefore all contracted consultants and sub

consultants must be eligible to receive federal funds as provided by 2 CFR 200.

2. All consultants and their key staff and employees are expected to provide a statement of

conflict of interest if any conflict they may have regarding the project set forth hereinabove,

and a plan for mitigating the conflict(s). Note that the Town of Burnsville may in its sole

discretion determine whether a conflict disqualifies a firm, and/or whether a conflict

mitigation plan is acceptable.

3. Any consulting firm and its principals and key personnel and employees may not be

debarred or suspended nor otherwise on the Excluded Parties List System (EPLS) in the

System for Award Management (SAM). Consultants must include verification that the

service provider, as well as its principals and key personnel are not listed (are not

debarred) through the System for Award Management (www.SAM.gov). Consultants are

expected to enclose a print-out of search results that includes the record date.

4. Small and minority businesses, women’s business enterprises, and labor surplus area

firms are encouraged to participate in this RFQ. If the awarded vendor is a prime contractor

and may use subcontractors, the following affirmative steps are required of the prime

contractor:

a. Placing qualified small and minority businesses and women’s business enterprises

on solicitation lists,

b. Assuring that small and minority businesses and women’s business enterprises

are solicited whenever they are potential sources,

c. Dividing total requirements, when economically feasible, into smaller tasks or

quantities to permit maximum participation by small and minority businesses and

women’s business enterprises,

d. Establishing delivery scheduled, where the requirement permits, which encourage

participation by small and minority businesses and women’s business enterprises,

e. Using the services and assistance, as appropriate, of such organizations as the

Small Business Administration (SBA) and the Minority Business Development

Agency (MBDA) of the Department of Commerce.

5. Any consultant selected under this RFQ will not discriminate against any employee or

consultant for employment, because of race, color, religion, sex, creed, disability, or

national origin. Any selected consultant will take affirmative action to ensure that

consultants are employed and that the employees are treated during employment without

regard to their age, race, color, religion, sex, creed, disability, or national origin.

6. This RFQ is a request for the submission of qualifications and is not itself an offer, nor

should it be construed as an offer.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	724-S.2026.03
Project Title:	RFQ Engineering Services – Sewer system improvements at Hickory Lane & W Glendale Avenue area
Description:	The Town of Burnsville seeks statements of qualifications from firms capable of providing engineering, planning, and construction inspection services for the sewer system improvements at Hickory Lane & W Glendale Avenue area project. 1.The Town of Burnsville is proposing a critical infrastructure improvement project to modernize and enhance the sewer system serving the Hickory Lane and West Glendale Avenue area. 2. The Town is proposing to replace the existing lines with new 8-inch sewer lines.
Opening Date:	5/15/2026 4:00 PM
Posted Date:	4/9/2026
Status:	Open
Department:	TOWN OF BURNSVILLE


Solicitation Number * 724-S.2026.03	Department TOWN OF BURNSVILLE	Status Reason Open
Opening Date 2026-05-15T16:00:00.0000000	Posted Date * 2026-04-09T13:21:02.0000000Z	Primary Commodity Code Engineering procurement and project management services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Chad Fox
Description The Town of Burnsville seeks statements of qualifications from firms capable of providing engineering, planning, and construction inspection services for the sewer system improvements at Hickory Lane & W Glendale Avenue area project. 1.The Town of Burnsville is proposing a critical infrastructure improvement project to modernize and enhance the sewer system serving the Hickory Lane and West Glendale Avenue area. 2. The Town is proposing to replace the existing lines with new 8-inch sewer lines.