RFP 2024-047R Petroleum and Oil Filter Disposal
| Location: | North Carolina |
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| Posted: | Apr 9, 2026 |
| Due: | Apr 24, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 377-2026-047R |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 377-2026-047R |
| Project Title: | RFP 2024-047R Petroleum and Oil Filter Disposal |
| Description: | Union County, North Carolina, through the Union County Solid Waste Department is soliciting proposals from experienced and qualified firms to provide Used Petroleum and Oil Filter Collection, Transport, & Recycling Services. |
| Opening Date: | 4/24/2026 11:00 AM |
| Posted Date: | 4/9/2026 |
| Status: | Open |
| Department: | COUNTY OF UNION |
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Solicitation Number
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377-2026-047R
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Department
COUNTY OF UNION
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Status Reason
Open
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Opening Date
2026-04-24T11:00:00.0000000
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Posted Date
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2026-04-09T12:21:24.0000000Z
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Primary Commodity Code
Recycled fuel oil
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
Kyle Hodge
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Description
Union County, North Carolina, through the Union County Solid Waste Department is soliciting proposals from experienced and qualified firms to provide Used Petroleum and Oil Filter Collection, Transport, & Recycling Services.
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Attachment Preview
Request for Proposals No. 2026-047
Used Petroleum and Oil Filter Disposal
Due Date:
Time:
Receipt Location:
March 31, 2026
11:00 AM EST
Union County Government Center
Procurement Department
610 Patton Avenue
Monroe, NC 28110
(Note: Electronic Submissions only. Follow the
submittal instructions listed in this document
electronically upload a proposal package)
Non-Mandatory Pre-Proposal Conference and Site Visit. March 17, 2026, at 10am,
EST at the Union County Government Solid Waste Management Facility (SWMF), 2125 Austin
Chaney Road, Wingate, NC 28174
Procurement Contact:
Kyle Hodge
Procurement Specialist
704.283.3631
Kyle.Hodge@unioncountync.gov
1 NOTICE OF ADVERTISEMENT ............................................................................................. 3
2 SUBMITTAL DETAILS.............................................................................................................. 4
2.1
PROPOSAL SUBMISSION DEADLINE AND DELIVERY ADDRESS ..................................................... 4
2.2
PROPOSAL SUBMISSION REQUIREMENTS ........................................................................................... 4
2.3
PRE-PROPOSAL CONFERENCE AND SITE VISIT................................................................................... 4
2.4
PROPOSAL QUESTIONS.............................................................................................................................. 5
2.5
PROPOSAL ADDENDUM ............................................................................................................................ 5
2.6
COMMUNICATION ...................................................................................................................................... 5
3 PURPOSE................................................................................................................................... 5
3.1
COUNTY .......................................................................................................................................................... 5
3.2
INTRODUCTION............................................................................................................................................ 5
3.3
INTRODUCTION............................................................................................................................................ 6
3.4
DESCRIPTION OF SERVICES DESIRED..................................................................................................... 6
4 DETAILED SUBMITTAL REQUIREMENTS AND INSTRUCTIONS.................................. 7
4.1
4.2
4.3
4.3.1
4.3.2
4.3.3
4.3.4
4.3.5
4.3.6
4.3.7
4.4
4.5
4.6
4.7
TERMS OF SUBMISSION............................................................................................................................. 7
DUPLICATE PROPOSALS............................................................................................................................. 8
PROPOSAL FORMAT.................................................................................................................................... 8
SECTION A – COVER LETTER..................................................................................................................... 9
SECTION B – COMPANY BACKGROUND AND EXPERIENCE .......................................................... 10
Section C – Project Team............................................................................................................................... 10
METHODOLOGY AND IMPLEMETATION PLAN ......................................................................................... 11
SECTION E – REFERENCES........................................................................................................................ 11
SECTION F – PRICE FORM........................................................................................................................ 11
SECTION G – REQUIRED FORMS ............................................................................................................ 11
SELECTION PARTICIPANTS......................................................................................................................12
EVALUATION SELECTION PROCESS......................................................................................................12
AWARD PROCEDURE.................................................................................................................................13
CONFLICT CERTIFICATION ......................................................................................................................14
5 GENERAL CONDITIONS AND REQUIREMENTS............................................................ 14
5.1
TERMS AND CONDITIONS ......................................................................................................................14
5.2
PRICE ADJUSTMENTS................................................................................................................................14
5.3
CONTRACTUAL OBLIGATIONS ...............................................................................................................14
5.4
SUB-CONTRACTOR/PARTNER DISCLOSURE ......................................................................................15
5.5
EXCEPTION TO THE PROPOSAL.............................................................................................................15
5.6
MODIFICATION OR WITHDRAWAL OF PROPOSAL..........................................................................15
5.7
EQUAL EMPLOYMENT OPPORTUNITY .................................................................................................15
5.8
MINORITY BUSINESSES (MBE) OR DISADVANTAGED BUSINESSES (DBE) ................................16
5.9
LICENSES ....................................................................................................................................................... 16
5.10 E-VERIFY........................................................................................................................................................16
5.11 DRUG-FREE WORKPLACE.........................................................................................................................16
5.12 INSURANCE..................................................................................................................................................16
5.13 INDEMNIFICATION ....................................................................................................................................19
6 APPENDIX A – PRICE FORM .............................................................................................. 20
1
Union County, North Carolina
RFP 2026-047 Used Petroleum and Oil Filter Disposal
7 APPENDIX B – PROPOSAL SUBMISSION ....................................................................... 21
8 APPENDIX C – ADDENDUM AND ANTI-COLLUSION................................................. 22
9 APPENDIX E – TEMPLATE CONTRACT ............................................................................ 23
2
Union County, North Carolina
RFP 2026-047 Used Petroleum and Oil Filter Disposal
1 NOTICE OF ADVERTISEMENT
Union County, North Carolina
Request for Proposals No. 2026-047
Used Petroleum and Oil Filter Disposal
Electronic proposals will be received by the Union County’s Procurement Department at 610
Patton Avenue, Monroe, NC 28110 until 11:00 AM EST on March 31, 2026. Late submittals will
not be accepted.
Union County, North Carolina, through the Union County Solid Waste Department is soliciting
proposals from experienced and qualified firms to provide Used Petroleum and Oil Filter
Collection, Transport, & Recycling Services.
Non-Mandatory Pre-Proposal Conference and Site Visit: This is a non-mandatory meeting that
will take place on March 17, 2026, at 10:00am at the Union County Government Solid Waste
Management Facility (SWMF), 2125 Austin Chaney Road, Wingate, NC 28174.
Copies of the solicitation may be obtained from the locations listed below:
1. Download the Proposal Documents from the Union County website:
https://www.unioncountync.gov/departments/bids-procurement/current-bids
2. Download the Solicitation Documents from the State of North Carolina website: (Bid by
Departments, search County of Union). https://evp.nc.gov/solicitations/
Union County reserves the right to reject any or all proposals, to waive technicalities and to make
such selection deemed in its best interest.
Union County reserves the right to award to multiple vendors.
Offerors are required to comply with the non-collusion requirements set forth in the Solicitation
Documents.
Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and
Small Businesses.
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Union County, North Carolina
RFP 2026-047 Used Petroleum and Oil Filter Disposal
2 SUBMITTAL DETAILS
2.1 PROPOSAL SUBMISSION DEADLINE AND DELIVERY ADDRESS
All Proposal Submittals are to be received by the Union County Procurement Department
no later than 11:00 AM EST on March 31, 2026, per the instructions below. Any
submittals received after this date and time shall be rejected without exception.
2.2 PROPOSAL SUBMISSION REQUIREMENTS
The proposal must be submitted electronically using the following link:
https://lfportal.unioncountync.gov/Forms/procurementsubmit. Select the Solicitation
drop down arrow and choose this RFP from the list. Complete the form, upload your
proposal, and select submit. An email will be sent to the address listed on the form as your
confirmation of receipt.
The proposal package must be signed by a person who is authorized to bind the
proposing Company. Instructions for preparing the proposal are provided herein.
Paper submissions will not be accepted.
There is no expressed or implied obligation for Union County to reimburse Offerors for
any expenses incurred in preparing proposals in response to this request.
Union County reserves the right to:
• Reject any or all proposals, to waive technicalities and to make such selection
deemed in its best interest.
• Cancel this solicitation; and
• Award to multiple vendors.
2.3 PRE-PROPOSAL CONFERENCE AND SITE VISIT
A Non-Mandatory Pre-Proposal Conference will be held on March 17, 2026, at 10:00 AM
at the following location. A Union County Solid Waste staff representative and Union
County Procurement representative will be present to give a brief overview of the project
and give access to the Union County Solid Waste Management Facility.
Union County Solid Waste Management Facility (SWMF)
2125 Austin Chaney Road
Wingate, NC 28174
4
Union County, North Carolina
RFP 2026-047 Used Petroleum and Oil Filter Disposal
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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Bid Due: 6/25/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.