Annexation Service
| Location: | Missouri |
|---|---|
| Posted: | May 4, 2026 |
| Due: | May 15, 2026 |
| Agency: | City of Joplin |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-RFP-19 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-RFP-19
|
| Bid Title: |
Annexation Service
|
| Category: | Public Works |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSAL NO. 2026-RFP-19
Annexation Services
RFP Due Date: 2:00 P.M., May 15, 2026
Location:
City of Joplin
2nd Floor
602 South Main Street
Joplin, MO 64801
Staff:
Email:
Tony Robyn, Assistant City Manager
trobyn@joplinmo.org
Phone:
417-624-0820 Ext. 1203
Sealed proposals will be received by the City Manager’s Office at the specified location until the
time and date cited above. Only proposals received by the correct time and date will be recorded.
Proposals must be submitted in an envelope with the Request for Proposal number and the Vendor’s name
and address clearly indicated on the envelope. All proposals must be completed in ink or typewritten and
submitted by the time and date above. Consultants are strongly encouraged to carefully read the entire
Request for Proposal.
Page 1 of 14
NOTICE TO BIDDERS
The City of Joplin, Missouri will accept sealed bid proposals until May 15, 2026, at 2:00 pm. as set forth
in the bid packet to PROCURE the following service:
Annexation Services
The RFP is available from Tony Robyn, Assistant City Manager, by calling 417-624-0820 ext. 1203 or by
emailing trobyn@joplinmo.org. Any bids received after the specified deadline will not be considered.
The City reserves the right to evaluate all bids, to reject any or all bids and re-bid at a later date. The
City may waive any irregularities in the bid or negotiate variances from specifications and make awards
that are in the best interests of the City. The City will have final decision in all matters regarding
acceptance of bids and issuance of awards.
The City encourages minority and female-owned businesses to submit bids on all City purchases.
Leslie Haase, CPA, CMA
Finance Director
Publication Date: April 10, 2026
Page 2 of 14
CITY OF JOPLIN, MISSOURI
Annexation Services
Purpose
The City seeks to engage a qualified consultant to provide professional services related to the
annexation of properties adjacent to its corporate limits. The goal is to expand municipal boundaries
strategically to support growth, improve service delivery, and enhance economic development
opportunities.
1. Scope of Work
The selected consultant will be expected to:
I. Data Collection and Analysis
a. Review existing corporate limits and surrounding areas
b. Coordinate with the City the development of a prioritized list of properties to pursue in
coordination with city annexation plan
c. Create a database, excel document, or other digital tool of attributes for each property
to include but not limited to (property size, owner, owner contact information, current
property tax assessment, current utility services, current jurisdiction, and other
pertinent information)
II. Stakeholder Engagement
a. Develop a communications plan for property owners, residents, and business owners
b. Develop communications and marketing materials for meetings with prospective parties
c. Regularly meet with and communicate with all applicable parties identified in the
priority list to achieve agreement for annexation
d. Provide responses to inquiries and objections for prospective parties for review
e. Keep a log or summary of communications with each party
III. Implementation Support
a. Working with the City, the consultant will assist in executing necessary agreements
b. Assist city staff during Council meetings and public hearings
c. Help coordinate with County and State agencies for boundary updates
IV. Other
a. Assist in the preparation of required notices, petitions, and resolutions in compliance
with statutory requirements
b. Assist with obtaining legal descriptions for properties to be annexed
c. Meet monthly, in person or virtual, with city staff to discuss progress and next steps
2.
Pricing Requirements
Each Proposal shall include the following:
The Proposal must detail how the Consultant will provide the Scope of Services required by this RFP,
the initial preparation costs to initiate, and a commission-based cost structure based on successfully
annexed property as outlined in #9.
Page 3 of 14
3. Company Profile
Provide the following information relative to your firm:
A. Firm name and business address, including telephone, numbers, and e-mail address.
B. Year established (include former firm names and year established). Identify the
country and state in which the firm was incorporated or adopted.
C. Provide the firm’s type of ownership and, if applicable, parent company or
subsidiaries. Include dates of any corporate mergers and/or acquisitions, including all
present and former subsidiaries with dates of any and all restructuring since the
founding date. Also, provide any licensure in Missouri.
D. Clarify the business address and telephone number of the office(s) at which the work
is to be accomplished (if different than item A). Also include the name, address, and
telephone number of the project manager, if different than item A.
4. Organizational Structure
Describe your firm's organizational structure and team and discuss how you anticipate organizing your
project team for this engagement.
5. Key Staff Resumes
Provide a list of key project team members and primary project point of contact to be involved.
Provide resumes for the project manager and other key managerial staff and technical information,
which include work experience, education, and any work-related publications. The key people
proposed for the project must actually participate. If, because of extenuating circumstances, a key
member must be replaced, the City must be notified and approve the new member.
6. Experience and Qualifications
Set forth your municipal knowledge (Joplin preferred), experience, and qualifications as they relate to
the proposed project in terms of technical scope, tasks involved, deliverable products, and other
elements of the work as they relate to the evaluation criteria and all requirements of this RFP. The
Proposal should provide all information which the Consultant considers pertinent to its qualifications
for performing the work called for by the RFP.
7. References
Consultant must furnish a minimum of three (3) references. References should be listed for similar
type work as requested in this RFP. Each reference must identify and describe the project worked on
and specify the originating and final project manager for the party providing the reference. References
may or may not be reviewed or contacted, at the sole discretion of the City.
Page 4 of 14
8. Timeline to Complete Study
Each Consultant must furnish a 6-12 month timeline to complete the initial outreach and scope of
work outlined in this RFP, with specific objectives highlighted.
9. Cost of Proposal
This contract will be a performance-based contract. Each Respondent shall bid their cost based on a
per acre of property annexed basis, which shall be based upon the property owner signing the
required annexation contract. Respondent shall also bid any one-time initial start-up costs to include
communication materials, brochures, etc. An hourly rate at which the City would be billed for any
services that the City might request outside the scope of the items listed in this RFP should also be
included by the Respondent.
10. RFP Schedule
The City anticipates that the following timetable will apply to this RFP. The dates following the April
10, 2026 RFP issue date are subject to change:
Activity
RFP issued
RFP Due Date
Finalist Interviews (if required)
Vendor Selection
Complete Contract
Present Contract to Council for Approval
Consultant Commence Work
Initial Report Anticipated
Date
April 10, 2026
May 15, 2026
Week of May 18, 2026
May 2026
May 2026
May/June 2026
May/June 2026
December 2026
Addenda to the RFP and Requests for Information:
The City may, at its sole discretion, issue Addenda to this Request for Proposals containing responses
to questions and requests for information, clarifications or revisions of the RFP, or any other matters
that the City deems appropriate. Addenda will be posted on the City bid center:
https://www.joplinmo.org/Bids.aspx
Any question, request for clarification, or request for additional information regarding this RFP should
be submitted no later than May 8, 2026 via e-mail to trobyn@joplinmo.org
(Su: Annexation Services). No oral response by any employee or agent of the City shall be binding on
the City or shall in any way be considered a commitment by the City. If a Consultant finds any
inconsistency or ambiguity in the RFP, the Consultant is requested to contact the City Manager’s
Office, at the above email address.
Page 5 of 14
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...Chapter 68 RSMO, seeks proposals from qualified firms for programmatic and administrative professional... ...
St. Louis Economic Development Partnership
Bid Due: 6/12/2026
...from qualified consulting firms to provide professional services to: 1. Conduct a comprehensive ...
City of Kansas City
Bid Due: 6/05/2026
..., architectural, surveying, geotechnical, and landscape architecture firms for on-call professional services... Improvements; ...
City of Clayton
Bid Due: 6/26/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.