Sanitation Trailer

Date Issued: June 24th, 2026 Bid No.: 26-024
The City of Decatur will accept sealed bids for the following material, equipment or services for the
Sanitation Department.
Description: Sanitation Trailer
Bids must be received before 2:00PM on July 8th, 2026
Bids will be publicly opened in the purchasing conference room located at 701 Railroad Street NW,
Decatur, AL 35601
Return the original and (1) copy of your sealed and marked bid to:
Regular Mail Courier
City of Decatur City of Decatur
Purchasing Department Purchasing Department
P.O. Box 488 701 Railroad Street NW
Decatur, AL 35602 Decatur, AL 35601
I/We agree to furnish at the prices shown and guarantee that each item offered will meet or exceed all
specifications, terms and conditions, and requirements listed. I herein affirm I have not been in any
agreement or collusion among bidders in restraint of freedom of competition by agreement to bid at a
fixed price or to refrain from bidding or otherwise. I have read and understand all terms and conditions
of this bid.
_________________________________ ________________________________
Company Name Authorized Signature
_________________________________ ________________________________
Mailing Address Typed/Printed Authorized Name
_________________________________ ________________________________
City, State, Zip Title
_________________________________ ________________________________
E-mail Telephone
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PRICE SHEET Opening Date: July 8th, 2026
Invitation to Bid No.: 26-024 Opening Time: 2:00 PM
Description Quantity Total
Steel Ejector Transfer Trailer with
Options 1
Specifications listed on page 7
Delivery Charge 1
Deposit Required (if any) 1
Grand Total
Prices quoted above in all bids for goods and services shall be total delivered price.
Your bid price, if accepted, will be the only cost incurred by the city. No additional cost/charges will be
accepted by the city.
* A bid bond IS NOT required for this Bid
* Evidence of insurance IS required for this Bid
* Delivery can be made ____________ days or _____________ weeks after receipt of order.
* Terms: __________________ (Discounts offered in payment terms will be considered in the bid
evaluation)
* Prices valid for acceptance within __________ days (not to be less than 30 days)
* Contracts for services are for a period of one year and may be renewed for up to two additional
years, provided the terms of the contract do not materially change.
* This bid shall not be subcontracted to different business entities.
NOTE: FOR THIS BID TO BE CONSIDERED RESPONSIVE, ALL INFORMATION REQUESTED SHOULD BE
SUPPLIED, AS APPROPRIATE OR THE ENTIRE BID MAY BE DISQUALIFIED. BID RESPONSE MUST BE IN
INK OR TYPED WITH THE ORIGINAL SIGNATURE INCLUDED.
_____________________________________ ____________________________________
Bidder Signature Company
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STANDARD TERMS AND CONDITIONS
IN ORDER TO SUBMIT A RESPONSIVE BID, IT IS VERY IMPORTANT THAT ALL TERMS AND CONDITIONS,
SPECIFICATIONS AND INSTRUCTIONS ARE READ THOROUGHLY.
Bid response envelopes shall be properly identified on the front with the invitation to bid number,
opening date and time. Each individual invitation to bid shall be submitted in a separate sealed
envelope. Multiple bid responses submitted in the same envelope/courier package (that are not in
separate envelopes properly identified) shall be rejected. The Purchasing Department assumes no
responsibility for late bid responses that occur due to the U.S. Postal Service or private courier service.
Bid responses and signature page must be submitted on this form in ink or typewritten or the bid will
be rejected.
For a "no-bid" response, return the signature page signed and marked "no bid". Non-response may
result in removal from active bidders list.
The attached specifications are being provided to potential bidders as guidelines that describe the type
and quality of equipment, supply, and/or service the City of Decatur is seeking to purchase. The bidder
must indicate compliance or list exceptions to each specification item for consideration. Failure to
comply with this provision could be cause for rejection of the bid.
Bid responses must be received in the office of the Purchasing Department not later than the date and
time specified.
The Purchasing Department will not accept e-mail or facsimile (fax) transmissions of bids.
Changes or modifications of this Invitation to Bid are allowed only by written authority of the
Purchasing Agent.
Non Appropriation of Funds: Continuation of any agreement between the City of Decatur and a bidder
beyond a fiscal year is contingent upon continued legislative appropriation of funds for the purpose of
this bid and any resulting agreement. Non availability of funds at any time shall cause any agreement
to become void and unenforceable and no liquidated damages shall accrue to the City as a result. The
City will not incur liability beyond the payment of accrued agreement payment.
Descriptive Literature: Reference to brand names and numbers is not restrictive, unless otherwise
specified. Bids on equivalent items meeting the standards of quality indicated will be considered,
providing the bid clearly describes the item offered and indicates how it differs from the referenced
brands. Descriptive literature on any supplemental information necessary for comparison purposes
shall be submitted with the bid or the Purchasing Agent may reject the bid for that item. Reference to
literature submitted with a previous bid, or on file with the Purchasing Department will not satisfy this
requirement.
The City of Decatur reserves the right to modify all or any portion of this Invitation to Bid when the best
interest of the City is involved.
The City of Decatur is exempt from all Federal, sales and use taxes.
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There IS NO Bid Bond required for this bid.
All bidders shall maintain such insurance as will protect bidder and the City of Decatur from claims
under Workman's Compensation Acts and from claims for damage and or personal injury, including
death, which may arise from the operation and/or fulfillment of the resulting contract of this Invitation
to Bid. Insurance shall be written by companies authorized to do business in Decatur, Alabama.
Evidence of insurance shall be furnished to the City of Decatur Purchasing Department with submitted
bids when requested.
The City of Decatur reserves the right to terminate any contract resulting from this bid for just and
reasonable cause whereby it appears to be in the best interest of the City.
The successful bidder agrees, by entering into this contract, to defend, indemnify, and hold the City of
Decatur harmless from any and all causes of action or claims of damages arising out of or related to
bidder's performance under this contract.
An electronic version of this document is available from the City's website at
www.decaturalabamausa.com
The hard copy of the invitation to bid on file in the City of Decatur Purchasing office shall serve as the
master document. Any alterations, deletions, additions or other changes that materially change the
intent of the bid could be considered grounds for rejection of the bid response.
Exclusion of the electronic files in a bid response is not a basis for rejection.
A BID RESPONSE MAY BE REJECTED IF:
* Bids improperly submitted or identified
* Bid not signed or not original signature
* Requested information, or documentation not submitted with bid
* Failure to acknowledge receipt of addendum with bid
* Material alteration of the master document
* Invitation to bid number not on face of envelope
* Received late
* Bid response not on original form
* Bid not in ink or typed
* Proper licensing not included
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Notice: As a condition of contract, grant or incentive performance with the City of Decatur,
compliance with the requirements of the Beason-Hammon Alabama Taxpayer and Citizen
Protection Act must be provided. Please enter the name of your company and your name and
complete the affidavit below. Your signature must be notarized.
BUSINESS NAME: ___________________________________________
APPLICANT'S NAME: ________________________________________
E-VERIFY AFFIDAVIT
I am the applicant listed above. In my capacity as ______________________ of the business
entity listed above, I do hereby execute this affidavit on behalf of the business listed above
and, by executing this affidavit, I verify that business' compliance with Section 31-13-9 of the
Code of Alabama, 1975, stating affirmatively that it does not knowingly employ, hire for
employment or continue to employ an unauthorized alien. Further, the business has
registered with and is participating and will participate during the performance of any contract
with the City in the federal work authorization program known as "E-verify" web address
https://e-verify.uscis.gov/enroll , operated by the United States Citizenship and Immigration
Service Bureau of the United States Department of Homeland Security to verify information of
newly hired employees pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.
L. 99-603, in accordance with the applicable provisions of Alabama's Immigration law.
The undersigned further represents that, should the business employ or contract with any
subcontractor(s) in connection with the physical performance of services pursuant to the
contract with the City, it will secure from such subcontractor(s) verification of compliance with
Section 31-13-9 of the Code of Alabama, 1975, in a form substantially similar to this affidavit.
The Business further agrees to maintain records of such compliance and provide a copy of each
said verification on request of the City.
_________________________________________________________
E-verify Employment Eligibility Verification User Identification Number
__________________________________________
Applicant
Sworn to and subscribed before me on this the _______ day of __________________, 20_____
__________________________________________
Notary Public
My Commission Expires: _____________________
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Bid Document Checklist
Items Submission Requirements Items
Required Check Sheet Submitted
with Bid X = REQUIRED; BLANK=NOT REQUIRED (Bidders
Initials)
X Envelope Sealed and Marked w/bid # on
front
X Statement of Non-Collusion Enclosed
X Original Signatures (in ink)
Bid Bond or Check
Addendum
X E-Verify form
X Proof of Insurance
References
Catalog
X Send in on or before given time
Business License required when bid awarded
X Contractor Safety Pre-qualification Form
PLEASE CALL OR EMAIL THE PURCHASING DEPT IF YOU HAVE ANY QUESTIONS
ABOUT THE BID REQUIREMENTS (256) 341-4525/PURCHASING@DECATUR-
AL.GOV.
FOB: CITY OF DECATUR SANITATION DEPARTMENT
1802 CENTRAL PARKWAY SW
DECATUR, AL 35601
FOR QUESTIONS CONCERNING THE BID SPECIFICATIONS CONTACT Daniel Boutwell, PUBLIC
WORKDS DIRECTOR (256) 341-4744.
FOR QUESTIONS CONCERNING THE BID PROCESS CONTACT Madelyn Kelly (256) 341-4525 OR
JEREMY SHERRILL, PURCHASING AGENT (256) 341-4522.
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SPECIFICATIONS FOR STEEL EJECTOR TRANSFER TRAILER
We are seeking to purchase one (1) closed-top steel ejector transfer trailer for the Sanitation Department.
QUANTITY ONE (1)
BODY TYPE SEC3896
LENGTH 38' 6"
WIDTH (OVERALL) 96"
SIDES 96" X 10 GAUGE FULL LENGTH
TOP RAIL 4" X 4" SQUARE TUBING
SIDE POSTS 3" X 6" X 10 GA. FORMED BRACING
BOX BRACING TRIPLE ROW LAST 14'
CLEANER PLATES OUTSIDE ( X ) INSIDE (X)
ROOF 10 GAUGE FULL LENGTH
ROOF POSTS 6" WIDE FORMED CHANNELON 24" CENTERS
ROOF BOX BRACING SINGLE ROW, DOUBLE LAST 14'
FLOOR 3/16" FULL LENGTH
CROSSMEMBERS 4" JR. I-BEAMS ON 12" CENTERS
BLADE 3/16" FACE
HOOK ROLLER & GUIDE NO
CYLINDER DAT96-84-384 CYLINDER
MID-CYLINDER SUPPORT YES
TAILGATE "DOOR N DOOR" TO FIT COMPACTOR, HINGED CURB SIDE
BULKHEAD NO
LADDER NO
CATWALK NO
LONGITUDINALS 10" X 15# / FT I-BEAM REAR TO LANDING GEAR
AXLES 5" ROUND X 5/8" WALL / 25,000# CAPACITY / 71 1/2" TRACK
BRAKES 16 1/2" X 7" AIR, WITH AUTO SLACK ADJUSTERS
ANTI-LOCK SYSTEM 2S/1M ABS
WHEELS 10 STUD HUBS, OUTBOARD DRUMS (HUB PILOTED, UNI-MOUNT)
RIMS 8.25" X 22.5" STEEL DISK
TIRES 11R 22.5" DOUBLE COIN 14 PLY RADIAL
SUSPENSION REYCO 21B (52,000#) / 4 SPRING, 9 LEAF / CAST HANGERS
LIFT AXLE(S) NO
KING PIN 36" SETTING ON 3/8" PLATE
LANDING GEAR HOLLAND 160K RATED TWO SPEED HD
TIRE CARRIER NO
LIGHTS TRUCK-LITE LED SEALED SYSTEM
MUD FLAPS RUBBER REAR
BUMPER HD BUMPER WITH LARGE CENTER PIN
HYDRAULIC FITTINGS (1) PRESSURE / (1) RETURN HOSE WITH QD FITTINGS
HYDRAULIC HOSES 1" X 108" PRESSURE HOSE / (1) RETURN HOSE
OIL TANK (FILTER & OIL) NO
PAINT ONE COLOR - GREEN
OPTIONS
16" WATERTIGHT SEAL
Total with Options: ______________________________
Total Freight (Decatur, AL): ______________________________
Total for Unit: _______________________________
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