Palmer Courthouse Janitorial ITB Re-Posting

ALASKA COURT SYSTEM (ACS)
INVITATION TO BID - COVER SHEET
SERVICE CONTRACT
Procurement per ACS Procurement Guidelines
ISSUING OFFICE:
Alaska Court System ITB Number: PAL-S-26-0007
820 West 4th Avenue Issuing Date: October 2, 2026
Anchorage, Alaska 99501
All questions shall be directed to JD Schultz, Facilities Director, at 907-264-8297 or via email at
jschultz@akcourts.gov
SERVICE:
Location: Alaska Court System - Palmer Courthouse - 435 S. Denali Street, Palmer, AK 99645
Description of Work: Janitorial Services Contract
Estimated Period of Contract: 2 (two) Year(s) with 4 (four) 2 (two)-year options to renew
Contract Term: November 1, 2026 through October 31, 2028
Estimated Cost of Base Year of Contract: $83,000.00
SUBMITTAL DEADLINE:
DATE: October 15, 2026 PREVAILING TIME: 12:00pm
HAND DELIVER or MAIL SEALED BID TO:
Alaska Court System
Attn: Facilities Director
820 West 4th Avenue
Anchorage, Alaska 99501
The Court System is soliciting sealed bids under ACS Procurement Guidelines 2-202. Sealed Bids cannot be faxed. Bid
modifications may be faxed and will be accepted up to the time of bid. Faxed modifications must modify a sealed bid
received by the Facilities Manager by the bid deadline. FAX number 264-8296.
PRE-BID CONFERENCE:
A mandatory pre-bid inspection will be held on Wednesday, October 7, 2026 at 3:00 PM.
Meet in the main lobby of the Palmer Courthouse, 435 S. Denali Street, Palmer, AK
99645.
Prospective bidders may tie in by teleconference by contacting the Facilities Director at the
above number, at least 1 hour prior to conference.
Please note that prospective bidders that already attended the pre-bid inspection for
the original ITB posting under PAL-S-26-0004 may request a waiver for attendance.
PAL-S-26-0007 1 of 1

ALASKA COURT SYSTEM (ACS)
BID SCHEDULE
SERVICE CONTRACT
Procurement per ACS Procurement Guidelines
Type of Service: Janitorial Services Contracting Agency: Alaska Court System
Property/Facility: Palmer Courthouse Janitorial Facilities Department
Date of Issuance: October 2, 2026 820 W. 4th Ave.
Submittal Deadline: October 15, 2026 Anchorage, AK 99501
Location(s): 820 W. 4th Ave Contracting Officer: JD Schultz
Anchorage, AK Facilities Director
Contract Manager: Hanna Humphries
ITB Number: PAL-S-26-0007 Phone: 907-264-0427
I. BID SCHEDULE and ITEMS: Bidders should carefully read all Bid Documents attached to this schedule.
Bid Documents include Instruction to Bidders, General Conditions, Supplemental Conditions, Technical
Requirements and Attachments.
Bidder Please Note: The bidder must enter a fixed monthly price for services and hourly rate. Failure to
enter bid amounts on items A.1 and A.2 will result in the bid being declared non-responsive. Bids will
be compared on the basis of the Total Basic Bid. The ACS reserves the right to reject all bids. If a
Contract is awarded, it will be awarded to the lowest responsible and responsive bidder. The
Contract will be awarded in the Amount of the Total Basic Bid Amount comprised of pay items
A.1 and D for the term of the contract.
BID ITEMS:
A. Routine Scheduled Services - Monthly Fixed Price: $
1. Annualized Bid Amount (Bid Item A x 12 mos.) = $
2. Hourly Rate for Cleaning Beyond Contract:
$_________/Hr. X 20 = $___________
B*. Furniture Cleaning Beyond Contract: $_________/Hr. = $___________
C*. Miscellaneous Room Cleaning & Emergency Clean Up:
$_________/Hr. X 90 = $___________
D. Interior (all floors) and Exterior Window Cleaning (ground level only):
$_________/Ea. X 1 = $___________
TOTAL BASIC BID AMOUNT (A.1+D) $
*NOTE: The quantities shown above are for bid comparison purposes only, and are not
intended to indicate the quantities of work to be required. See Technical Requirements.
PAL-S-26-0007 Page 1 of 2

ALASKA COURT SYSTEM (ACS)
BID SCHEDULE
SERVICE CONTRACT
Procurement per ACS Procurement Guidelines
Check Preference if applicable-See Instructions to Bidders and attach required proof and paperwork:
A. Alaskan Bidders
B. Alaskan Bidder with Disabilities
C. Alaskan Employment Program
E. Alaska Products
F. Recycled Products or Paper (Not Applicable.)
G. Alaska Veterans
II. REFERENCES (Must list at least 1 company with whom bidder has had a Service
Contract for at least 1 full year in the last 5 years):
1.
Company Contact Name Daytime Telephone
2.
Company Contact Name Daytime Telephone
3.
Company Contact Name Daytime Telephone
III. ADDENDA ACKNOWLEDGEMENT:
The Bidder acknowledges receipt of the following addenda to the original Bid Documents (note number and date of each)
and that associated costs are included in this bid.
Addenda #, Date Issued Addenda #, Date Issued Addenda #, Date Issued
No other alternates or substitutions allowed on this Bid Form.
IV. AGREEMENT:
By completing, signing and submitting this form I certify that I have reviewed the bid documents, with addenda, and understand
the scope of services and conditions required for this Property/Facility. Furthermore, if awarded this contract, I agree to furnish for
the above Bid Amounts - which were arrived at independently and without collusion -necessary labor, materials, and equipment
in full compliance with the Contract and each of its incorporated terms and conditions. Work shall be accomplished in a
workmanlike manner, observing all applicable civil rights and equal employment opportunity acts, and to the satisfaction of the
Contracting Officer.
Bidder Name: Contact Name:
Mailing Address:
Business License #: EIN or SSN:
Phone: Fax: E-Mail:
Check one of the following to indicate type of business entity for your company:
Sole Proprietor: _______ Partnership: _______ Corporation: _______ LLC: _______ Other (Specify):
Bidder Signature: Date:
PAL-S-26-0007 Page 2 of 2

ALASKA COURT SYSTEM (ACS)
INSTRUCTIONS TO BIDDERS
SERVICE CONTRACT
Procurement per ACS Procurement Guidelines
1. MULTI-STEP SEALED BIDDING PROCESS:
a. This is a two-phase submittal. Unpriced Technical Offers and Priced Bids must be submitted in
separate sealed packages. Priced bids are to be submitted at the same time as Technical Offers.
Priced bids shall be submitted in a separate sealed envelope;
b. In this two-phase sealed bid procurement priced bids will be
considered only in the second phase and only from those bidders whose unpriced
technical offers are found acceptable in the first phase;
2. PROCEDURE FOR PHASE ONE, EVALUATION OF TECHNICAL OFFERS: Evaluation of technical offers will
be based solely on criteria set forth in the invitation to bid. The technical offers shall be categorized as:
a. acceptable;
b. potentially acceptable (that is, reasonably susceptible of being made.
c. unacceptable;
3. PROCEDURE FOR PHASE TWO, OPENING OF PRICE BIDS:
a. Opening of priced bids submitted in phase one from bidders whose unpriced technical offers were
found to be acceptable; or potentially acceptable.
b. Phase two will be conducted as any other competitive
sealed bid procurement;
4. DEFINITIONS: Throughout this Invitation to Bid (ITB) the term "bidder" and "bid" are utilized. For purposes of
this ITB "bidder" is defined as the respondent to the ITB and "bid" is the response submitted by a respondent.
Where the wording "day" is utilized in this Invitation to Bid, it is defined as a calendar day. Where "N/A" is used
it is defined as Not Applicable to this project.
5. PROCUREMENT GUIDELINES: This procurement is by competitive sealed bid under the ACS Procurement
Guidelines, adopted by the administrative director of the ACS effective September 25, 2013. Copies of the
Procurement Guidelines are available without charge from the Anchorage Court System, Procurement Office,
820 4th Ave, Anchorage, Alaska 99501, telephone 264-8226. In case of conflict between this document and
the ACS Procurement Guidelines, the ACS Procurement Guidelines shall prevail.
6. AVAILABILITY OF CONTRACT DOCUMENTS: Contract Documents are available in electronic format from
the State of Alaska, Online Public Notice website or from JD Schultz, Facilities Director at
jschultz@akcourts.gov.
7. AMENDMENT, EXTENSION, OR CANCELLATION: The ACS may amend, extend, or cancel this ITB as
provided in the Procurement Guidelines.
8. COMPLETENESS OF CONTRACT DOCUMENTS: The submission of a bid is a representation that the bidder
has examined the Contract Documents to make certain that all sheets and pages were provided, that the bidder
has examined the Property/Facility where the work will be performed, that the bidder is knowledgeable as to the
conditions to be encountered in performing the Work, and that the bidder understands the work to be
performed.
PAL-S-26-0007 Page 1 of 6

ALASKA COURT SYSTEM (ACS)
INSTRUCTIONS TO BIDDERS
SERVICE CONTRACT
Procurement per ACS Procurement Guidelines
9. TIMELINESS OF BID: It is the responsibility of the bidder to ensure that the bid and any bid modifications are
received by the Contracting Officer before the scheduled bid opening time. Late bids, including bids mis-
delivered to other ACS divisions, shall not be accepted.
Sealed bids cannot be faxes. A bid must be enclosed in an opaque, sealed envelope or other suitable
container. Faxed bid modifications only shall be accepted providing that the faxed modification is received
by the Contracting Officer by the bid deadline and that the modification amends a bid which was received
before the bid deadline. The fax number of the ACS Facilities Office is (907) 264-8296.
10. RESPONSIVENESS OF BIDS: Bids with minor informalities shall be considered responsive and accepted if
the Contracting Officer determines that acceptance is in the best interest of the ACS. Minor informalities are
matters of form rather than substance, or insignificant mistakes that can be waived or corrected without
prejudice to other bidders; that is, the effect on price, quantity, quality, delivery, or contractual conditions is
negligible. Unbalanced bids (bids that do not reasonably allocate prices among the various bid items)
will be rejected as nonresponsive if the unbalance is detrimental to the ACS.
11. REJECTION OF BIDS: The ACS may reject any and all bids. A bid shall be rejected if it does not conform in
all material respects to the requirements of the ITB or is otherwise determined to be non-responsive.
12. DOCUMENTS REQUIRED FOR BID: Bidders must submit the following documents, properly completed and
executed, within an opaque sealed bid envelope, no later than the time scheduled for bid opening. Bid
Documents must be submitted to the location listed in the ITB in a sealed envelope with the ITB number and
bid opening date and time marked on the front of the envelope. Bids not including all of the items noted
below in A, B, C and D (if applicable) shall be rejected.
a. The Bid Schedule and acknowledgment of any addenda that may be issued. (Bids may be submitted on
photocopied forms.) Bid Schedule must be fully completed, including bid amounts for Basic Bid,
Total Basic Bid, and other required information.
b. Photocopy of a valid Alaska Business License or Application for same under AS.08.18.
c. Preferences: Alaska Bidders, Alaska Product's, Recycled Products or Paper (not applicable), Employment
Program, Alaskans with Disability, Alaska Veterans. Contractor must provide documents for proof or
calculation of Preferences listed below.
13. RESPONSIBILITY REQUIREMENT: A bid shall be awarded only to a responsible bidder, who has the
capability in all respects to perform fully the contract requirements and has the integrity and reliability which
shall assure good faith performance. A bidder shall be declared non-responsible and the bid shall be rejected
when:
a. The bidder is in arrears on taxes due the State;
b. The bidder has failed to perform satisfactorily on a previous contract with ACS, other state agency or an
entity providing similar services to a court building or is not in a position to perform this contract.
See ACS Procurement Guidelines Section 2-212 for responsibility criteria. A determination by the Contracting
Officer that a bidder is not responsible may be protested.
PAL-S-26-0007 Page 2 of 6

ALASKA COURT SYSTEM (ACS)
INSTRUCTIONS TO BIDDERS
SERVICE CONTRACT
Procurement per ACS Procurement Guidelines
14. PREFERENCES: Check the box on the Bid Schedule that indicates whether the bidder is eligible for any of the
following Preferences.
a. ALASKA BIDDER PREFERENCE: A bid shall be awarded to an Alaska Bidder whose bid is not more
than five percent (5%) higher than the lowest bid of a person that is not an Alaskan Bidder in accordance
with Alaska Statute 36.30.170(b)(1) - (5). An Alaska bidder is defined as one who:
1. Holds a current Alaska business license (business license number must be shown in space provided
on the Bid Schedule);
2. Submits a bid for goods or services under the name appearing on the current Alaska business license;
3. Has maintained a place of business in the State staffed by the bidder or an employee of the bidder for
a period of six months immediately preceding the date of the bid;
4. Is incorporated or qualified to do business under the laws of the State, is a sole proprietorship and the
proprietor is a resident of the State, or is a partnership and all partners are residents of the State; and
5. If a joint venture, is comprised entirely of ventures that qualify under (1-4 of this subsection).
NOTE: A Bidder may seek a preference under either B, below, or C, below, but not both. In addition a
Bidder may seek a preference under D and E, below. A Bidder seeking the Alaskans with Disabilities
Preference under B, below, must be an individual or business must be listed with the Division of Vocational
Rehabilitation as qualified under Alaska Statute 36.30.170 at the time the bid is opened and provide ACS with a
copy their Certification Letter. A Bidder seeking a preference under B, C, or D, below must add value by
actually performing, controlling, managing, and supervising the services provided, or for supplies, a Bidder
must have sold supplies of the general nature solicited to other state agencies, governments, or the general
public.
b. ALASKANS WITH DISABILITIES PREFERENCE: A bid shall be awarded to an Alaska Bidder whose bid
is not more than ten percent (10%) higher than the lowest bid, if the bidder is a qualifying entity under AS
36.30.170(e).
c. EMPLOYMENT PROGRAM PREFERENCE: A bid shall be awarded to an Alaska Bidder whose bid is not
more then fifteen (15%) higher than the lowest bid, if the bidder is offering services through an employment
program in accordance with Alaska Statute 36.30.170(c).
d. ALASKA PRODUCTS PREFERENCE: For bid comparison purposes, ACS shall decrease the bid or
proposal by the percentage of the value of the designated Alaska products under AS 36.30.332 - AS
36.30.338. The bidder must execute the Alaska Products Preference Worksheet and submit the worksheet
with the bid in order to receive this preference. A list of qualified Alaskan products may be obtained from
the Department of Commerce and Economic Development, Division of Community and Business
Developments or may be on line at web site located at
http://www.commerce.state.ak.us/oed/prodpref/prodpref.htm . An Alaska Products Preference Worksheet
can be obtained from the Facilities Office by calling 264-8238.
e. RECYCLED PRODUCTS PREFERENCE: Not Applicable.
f. ALASKA VETERAN'S PREFERENCE: An Alaska Veteran Preference of five percent, not to exceed
$5,000, will be applied to the price in the proposal. The preference will be given to an offeror who qualifies
under AS 36.30.990(2) as an Alaska bidder and is a:
1. sole proprietorship owned by an Alaska veteran;
2. partnership under AS 32.06 or AS 32.11 if a majority of the partners are Alaska veterans;
3. limited liability company organized under AS 10.50 if a majority of the members are Alaska veterans; or
PAL-S-26-0007 Page 3 of 6

ALASKA COURT SYSTEM (ACS)
INSTRUCTIONS TO BIDDERS
SERVICE CONTRACT
Procurement per ACS Procurement Guidelines
4. corporation that is wholly owned by individuals, and a majority of the individuals are Alaska veterans.
A preference under this section is in addition to any other preference for which the bidder qualifies.
To qualify for this preference, the bidder must add value by the bidder itself actually performing, controlling,
managing and supervising a significant part of the services provided or the bidder must have sold supplies of
the general nature solicited to other state agencies, governments, or the general public.
An Alaska veteran is a resident of Alaska who:
1. Served in the Armed forces of the United States, including a reserve unit of the United States armed
forces; or the Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air National Guard,
or the Alaska Navel Militia; and
2. Was separated from service under a condition that was not dishonorable.
NOTE: Alaska Veteran Preference Affidavit Required.
See attached form 25D-17.
15. BID PREPARATION COSTS: Except as provided in Procurement Guideline 4-401.03.9, the ACS shall not be
liable for any costs incurred by the bidders in bid preparation.
16. BID OFFERS:
a. Offers made in response to this ITB shall be good and firm for a period of 60 days from the date of bid
opening.
b. All offers and acceptance resulting from this ITB are limited to the terms and conditions contained in this
document and its attachments.
17. BID OPENING: Bid submissions for this two-phase bid submittal will not be opened publicly, but will be opened
in front of one or more procurement officials. Offers will not be disclosed to other bidders until after the notice of
award.
18. BID AWARD: The bid award shall be made to the lowest responsible and responsive bidder whose bid
conforms in all material respects to the requirements and criteria set out in this Invitation to Bid. The sum of the
Total Basic Bid plus any Alternates Awarded governs for purpose of determining low bidder.
a. Notice of Intent to Award will be issued to the lowest responsible and responsive bidder generally within 2
working days after Bid Opening, and shall be transmitted by facsimile to all bidders.
b. Notice of Award will be issued to the bidder identified in the Notice of Intent to Award generally within 15
working days after issuance of Notice of Intent to Award. Notice of Award shall be made subject to
availability of funds and its issuance may be delayed or canceled as determined by the Contracting Officer
in accordance with ACS Procurement Guidelines.
19. BID PROTESTS: Prior to the Bid Opening - Bidders are requested to carefully review this entire invitation as
soon as it is received for defects and questionable or objectionable content. Questions, objections or
comments should be made in writing and received by the Facilities Director no later than 15 days before bid
opening, so that any necessary amendments may be published and distributed to bidders. Bidders' protests
based upon any omissions, errors, or the content of the Invitation to Bid will be disallowed if not made in writing
and received by the Facilities Director no less than 10 calendar days before bid opening.
A person desiring to protest the provisions of this ITB or the award must comply with the applicable provisions
of ACS Procurement Guideline 4-401.
PAL-S-26-0007 Page 4 of 6

ALASKA COURT SYSTEM (ACS)
INSTRUCTIONS TO BIDDERS
SERVICE CONTRACT
Procurement per ACS Procurement Guidelines
If a protest is sustained in whole or in part, the protestor's sole remedy is the successful protestor's
documented reasonable bid or proposal preparation costs.
20. EEO AND FEDERAL CIVIL RIGHTS COMPLIANCE: By signature on the Bid Schedule the bidder certifies
compliance with the applicable portions of the Federal Civil Rights Act of 1964 and the Equal Employment
Opportunity Act and the regulations issued thereunder by the State and Federal Governments. If any bidder
fails to comply with the Act or Regulations issued thereunder, the ACS reserves the right to terminate the
contract.
21. TAXES: All bids shall exclude federal, state and local sales taxes. However, if the bidder believes that certain
taxes are properly payable by the ACS; such taxes may be listed separately, directly below the bid price for the
affected item. The ACS is exempt from federal excise tax under Registration No. 92-6001185.
22. SUBCONTRACTORS: A contractor may not subcontract or delegate performance of the contract if the value of
the subcontracted or delegated performance is more than twenty percent of the value of the contract without
the prior written approval of the court system. If the contractor proposes such an assignment or delegation, the
contractor must provide to the court system sufficient information about the subcontractor or assignee to permit
the court system to evaluate the responsibility of the subcontractor or assignee. The court system will, in its
discretion, approve the subcontract or assignment if such approval is in the best interests of the court system.
BIDDER PREFERENCE CHECKLIST
Following is a list of items a bidder must submit in order to qualify for the preferences listed in Section 11, above:
A. Alaska Bidder Preference:
For each business entity other than a sole proprietorship, provide documentation showing that the bidder
has maintained a licensed place of business in the State staffed by the bidder or an employee of the bidder
for a period of six months immediately preceding the date of the bid.
B. Alaskan Bidder with Disabilities Preference:
In addition to the requirements for Alaska Bidder Preference, provide documentation showing that the
bidder is listed as an approved "Qualifying Entity" on the most recent Procurement Preference Approved
List issued by the Alaska Division of Vocational Rehabilitation.
C. Alaskan Employment Program Preference:
In addition to the requirements for Alaska Bidder Preference, provide documentation showing that the
bidder is listed as an approved "Employment Program" on the most recent Procurement Preference
Approved List issued by the Alaska Division of Vocational Rehabilitation.
E. Alaska Products Preference:
Provide completed Alaska Products Preference Worksheet
Provide documentation showing that the Alaska Products proposed are listed as qualified Alaska products.
PAL-S-26-0007 Page 5 of 6

ALASKA COURT SYSTEM (ACS)
INSTRUCTIONS TO BIDDERS
SERVICE CONTRACT
Procurement per ACS Procurement Guidelines
F. Recycled Alaska Products Preference: Not Applicable
G. Veteran's Preference:
Provide completed Alaska Veteran's Preference Affidavit, Form 25-D17
PAL-S-26-0007 Page 6 of 6

Multi-Step Competitive Bid Process and Evaluation Criteria
Palmer Courthouse Janitorial
PAL-S-26-0007
The purpose of the multi-step bidding process is to ensure clear understanding of the
work scope and provide information about past performance, references for related work
with similar size and scope, and a staffing plan.
Below you will find the criteria the Alaska Court System will use to grade proposals:
* Does the proposal address all required aspects of the scope defined in Instructions
to Bidders, General Conditions, Supplemental Conditions, and Technical
Requirements?
* Does the proposal a written narrative to describe past performance?
This should include information about successful contracts similar in size
o
and scope.
* Does the proposal provide at least 3 references for contracts similar in scope and
size?
* Does the proposal provide a staffing plan?
The staffing plan must include supervisor, and adequate staff to complete
o
all areas of the scope under this contract.
Proposals will be evaluated using the grading criteria of acceptable, potentially
acceptable, or unacceptable. Definitions below:
* Acceptable - The proposal addresses all aspects of the Instructions to Bidders,
General Conditions, Supplemental Conditions, Technical Requirements and
addresses past performance, references, and a staffing plan.
* Potentially Acceptable - The proposal addresses all Instructions to Bidders,
General Conditions, Supplemental Conditions, Technical Requirements but does
not adequately address past performance, references, and a staffing plan. This
could be because of a lack of past performance information or unfavorable past
performance, the references are not relevant to the size and scope of this contract,
or the staffing plan is not adequate to meet the needs of the contract.
* Unacceptable - This proposal does not address all aspects of Instructions to
bidders, General Conditions, Supplemental Conditions, Technical Requirements
and does not address past performance, references, and a staffing plan.
Proposals that are deemed acceptable will move forward to be evaluated by price.
Proposals that are deemed as potentially acceptable may move forward to be evaluated
by price.
Proposals that are deemed unacceptable will not move forward to be evaluated by
price.