Public Safety Scheduling and Timekeeping Software

The City’s public safety departments consist of approximately 450 personnel in Police and 250 personnel in Fire. They maintain minimum staffing levels and provide 24/7 services to the public. Processes are largely manual, utilizing Excel and email communications. Fire uses a custom application for timekeeping and schedule exception workflows.

The City’s uses Oracle PeopleSoft for all time reporting, payroll and HRMS functions. Schedules are created and exception time is reported either using the application directly or through the import of a formatted flat file. PeopleSoft will remain the system of record for time worked and paid.

Current demographics:

• Fire Shifts – 24/48 with a three-week Kelly day, approximately 30 admin/40 hour

• Police Shifts – 12-hour rotating, 8.4-hour administrative schedule, 8-hour civilian/salaried (additional details in the attachments)

Our pain points are largely related to inefficiencies and duplicate data entry. The proposed solution should centralize the functions around timekeeping and scheduling with robust and configurable workflow capabilities.