Mansfield Stadium Sports Lighting Replacement

Location:	Maine
Posted:	Feb 2, 2026
Due:	Feb 25, 2026
Agency:	City of Bangor
Type of Government:	State & Local
Category:	62 - Lighting Fixtures and Lamps Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	P26-36
Publication URL:	To access bid details, please log in.

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Request for Proposals

Proposal No.

P26-36

Purchasing Department

73 Harlow Street

Bangor, ME 04401

207-992-4282

Issue Date: January 30, 2026

I. Introduction

The City is requesting proposals to replace the current lighting fixtures and

associated attachment structures at Mansfield Stadium. This facility is a baseball

venue that hosts various levels of baseball from Junior Little League age through

college play. Mansfield Stadium is within Hayford Park which is on 13th Street in

Bangor, Maine. The City intends on utilizing the existing steel poles and

replacing/retrofitting the existing fixtures and hardware at the top of each pole/mast.

II. General Information

Available on the City’s website at the following web address:

www.bangormaine.gov/proposals. By submitting a response to this solicitation, the

Proposer accepts the responsibility for downloading, reading, and bidding by the

terms and conditions set forth in the City’s “General Information for Vendors”.

In your proposal, please specify whether you currently have or are in the process of

developing a domestic violence policy. If you do not have such a policy, let us know

if you would like to receive a copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the Proposal Bid Form in an envelope marked "Proposal

No. P26-36: Mansfield Stadium Sports Lighting Replacement" by 2:00 P.M. on

February 25, 2026.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov ; or

B. Hand Deliver to 73 Harlow Street, Bangor, ME (back entrance of building at City

of Bangor entrance); or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor,

ME 04401; or

Proposal No. P26-36

Page 1 of 6 Mansfield Stadium Sports Lighting

D. All Other Delivery Services addressed to 73Harlow Street, City of Bangor,

Bangor, ME 04401.

All submissions should reference “Proposal No. P26-36: “Mansfield Stadium

Sports Lighting Replacement”. Proposals will be publicly opened at the time

stated above in the Paul Bunyan Room (first floor by the side elevator), 73 Harlow

Street, Bangor, Maine.

A tabulation of all received Proposals will be posted on the City's website as soon as

possible after the opening date. Visit www.bangormaine.gov/bidtabs for results. The

"Show Closed/Awarded/Cancelled Bids" box must be checked to see the proposal

information.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than

4:30 P.M., Tuesday, February 10, 2026.

The City will provide a response by 4:30 P.M. on Friday, February 13, 2026. This

response will be in the form of an addendum, accessible on the City's website.

Notifications will be sent to the Registered Vendor List when new addenda are

released. To receive these updates, the City strongly encourages all potential

bidders to register as vendors at www.bangormaine.gov/vendorregistration.

V. Late Proposals

It is the responsibility of the Proposer(s) to see that their proposals have sufficient

time to be received by the Purchasing Department before the submittal deadline.

Any proposal, portion of a proposal, or requested proposal revision received at the

City Purchasing Department after the time and date specified, will be returned to the

Proposer unopened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the

date of opening. All proposals shall be subject to acceptance by the City during this

period.

To withdraw a proposal prior to the opening, the Proposer shall request the

withdrawal in writing. All costs associated with the withdrawal (i.e. mailing fees) will

be borne by the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects

in proposals, or accept a higher cost proposal if it is deemed to be in the best

Proposal No. P26-36

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interest of the City. The City also reserves the right to clarify with the successful

Proposer.

VIII. Information for Proposers

A. All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to

the successful Proposer.

B. The Bid Form, included with this request must be completed and returned for a

proposal to be considered.

C. Proposers are required to maintain the following insurance policies throughout

the life of the project and name the City of Bangor as an additional insured

where applicable:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile Liability

4. Commercial & General Liability

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit

per accident

$2,000,000 combined single limit

$4,000,000 aggregate

IX. Background

The City is seeking qualified vendors and contractors to replace, install, and connect

sports lighting to the existing poles at Mansfield Stadium. There is one (1) lighted

regulation baseball field. This project will replace the current fixtures with new LED

fixtures to current NCAA sports lighting standards for baseball. The complex power

is 480 volts with the current lighting being fed with 2 phases on double pole

breakers. The goals of this project are to ensure light levels stay at the same target

values for at least twenty-five (25) years, minimize spill light to adjoining properties

as well as to players and spectators.

Proposals shall meet the requirements of the State of Maine statute to

Promote Responsible Outdoor Lighting 5 MRSA Chapter 21.

X. Selection Criteria:

The following criteria will be used to select the proposal deemed to provide the best

value for the City of Bangor:

1. The quality of the sports lighting and associated equipment proposed.

2. Past experience with the proposed sports lighting equipment and past

experience with the Proposer.

3. Experience and background with other sports lighting projects in Maine and

New England region.

4. References and experience with the proposer specific to sports lighting

projects.

Proposal No. P26-36

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5. Any extended warranties and special features over and above the minimum

requirements.

6. The cost of the equipment and its installation.

XI. Scope of Services/Specifications:

Any exception to the provisions in the Scope of Services/Specifications must be

marked in the body of this document and itemized on a separate page titled

“Exceptions”, referenced by section number and paragraph, along with a detailed

explanation of the exception.

All sports lighting fixtures and all equipment must be thoroughly inspected, serviced

and ready for use upon installation. All work performed must meet established

industry standards of quality to be acceptable. Any unacceptable work must be

corrected before payment is issued.

1. All fixtures shall utilize spill light and glare control devices including but not

limited to, internal shields, louvers, and external shields.

2. To minimize impact on neighbors and adjacent properties, features, readings,

and specifications shall be included that indicate minimization of glare and

spill light.

3. All components shall be designed and manufactured as a system. All

fixtures, wire harnesses, drivers and other enclosures shall be factory

assembled, aimed, wired, and tested.

4. All exposed components shall be constructed of corrosion resistant material

and/or coated to help prevent corrosion. All exposed carbon steel shall be

hot dip galvanized per ASTM A123. All exposed aluminum shall be powder

coated with high performance polyester or anodized. All exterior reflective

inserts hall anodized, coated, and protected from direct environmental

stainless steel of 18-8 grade or better, passivated and coated with aluminum-

based thermosetting epoxy resin for protection against corrosion and stress

corrosion cracking. Structural fasteners may be carbon steel and galvanized

meeting ASTM 153 and ISO/EN 1461 for hot dipped galvanizing or ASTM

B695 for mechanical galvanizing. All wiring shall be enclosed within cross

arms, pole, or electrical components enclosure.

5. The system should provide a remote on/off control system as well as on-site

manual on/off function. Remote control system should allow for the

scheduling with a security code to schedule on/off system operation via a

website, phone, fax or email.

6. The design and illumination levels on the playing surface shall be lit to an

average target illumination level and uniformity as specified in the chart

below. Lighting calculations shall be developed and field measurements

taken on the grid spacing with the minimum number of grid points specified

below. Average illumination level shall be measured in accordance with the

IESNA LM-5-04 (IESNA Guide for Photometric Measurements of Area and

Sports Lighting Installations). Illumination levels shall not drop below desired

target values in accordance to IES RP-6-15, Maintained Average Illuminance

and shall be guaranteed for the full warranty period.

Proposal No. P26-36

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Area of Lighting

Baseball Field

Average Target

Illumination

Levels

70FC Infield

50FC Outfield

Maximum to

Minimum

Uniformity Ratio

2.0:1 Infield

2:1 Outfield

Grid Points

25 Infield

115 Outfield

Grid Spacing

30’x30’

7. The lighting system shall have a minimum color temperature of 5700K and a

CRI of 75.

8. To ensure proper aiming angles for reduced glare and to provide better

playability, a minimum mounting height of sixty feet (60’) is required. Higher

mounting heights may be required based on photometric report and ability to

ensure the top of the field angle is a minimum of ten (10) degrees below

horizontal.

9. Remote drivers and supporting electrical equipment shall be mounted

approximately ten (10) feet above grade in aluminum enclosures. The

enclosures shall be touch-safe and include drivers and fusing with indicator

lights to notify when a fuse is to be replaced for each fixture. Disconnect per

circuit for each pole structure will be located in the enclosure. Integral drivers

are not allowed.

10. Lightening grounding shall be included and as defined by NFPA 780 and be

UL Listed per UL 96 and 96A.

11. A twenty-five (25) year warranty covering the entire system. Warranty shall

guarantee specific light levels and cover removal and replacement of failed

fixtures, all parts, labor, shipping and equipment rental associated with

maintenance.

Proposal No. P26-36

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	P26-36
Bid Title:	Mansfield Stadium Sports Lighting Replacement
Category:	Equipment Services & Purchase
Status:	Open