Utility Bores and Casing for BNSF & N. Mississippi Bid#26-29-22

Location:	Oklahoma
Posted:	May 4, 2026
Due:	Jun 2, 2026
Agency:	City of Ada
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Solicitation No:	Bid #26-29-22
Publication URL:	To access bid details, please log in.

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CITY OF ADA

512 North Stockton Street

Ada, Oklahoma 74820

(580)436-8042

BID NOTICE

Bid Proposal: 26-29-22 Items: Installation of One (1) BNSF Railroad Waterline Bore and Casing

and One (1) N. Mississippi Avenue Waterline Bore and Casing

Non-Mandatory Pre-Bid Date: May 12, 2026, 10:00 AM CST held on-site at Crazy Corner Project

location (Arlington St and N. Mississippi Ave Intersection NE Corner).

Bid Due: June 2, 2026 @ 1:30 PM CST at City of Ada Purchasing Dept., 512 N. Stockton St, Ada,

OK 74820

Bid Opening: June 2, 2026 @ 2:00 PM CST at City of Ada Irving Center Conference Room,

530 West 5th St., Ada, OK

Mailing Address: City of Ada – Purchasing Dept., 512 N. Stockton Ada, OK 74820

Published: Ada Evening News, May 2 & 9, 2026

NOTICE IS HEREBY GIVEN THAT:

The City of Ada, Oklahoma and its agencies/authorities herein called (BUYER) will receive SEALED BIDS as

listed above at which time said bids will be opened and read aloud.

Complete specifications and conditions, etc. and bidding information may be obtained from the City of Ada

Purchasing Office, 512 N. Stockton, Ada, OK or at www.adaok.com.

GENERAL CONDITIONS

01. Bidders must complete and submit bid on the provided bid documents. Duplication of bid

documents is authorized.

02. Bids must be submitted in a sealed envelope clearly marked "SEALED BID" and bear the bid number,

item, and bidder's name. Bids improperly marked, submitted, and/or received after the bid opening

may be rejected unless lateness is due to other than the bidder's fault -- such as mail or delivery

errors. FAX bids are not acceptable.

03. The BUYER is an Equal Opportunity Employer and purchases only from those that comply with

applicable Equal Opportunity Provisions. Non-compliance will result in rejection of bids and/or

breach of contract.

04. The bid amount must be FOB – Ada, OK and exclude all taxes.

05. Unless so stated, bids will be evaluated by Life Cycle Cost and will be awarded on a "Best Buy" basis

as determined by the BUYER.

06. Offer Period – 30 days after the bid opening unless so stated. Formal acceptance will be by receipt

of a valid purchase order issued by the BUYER within the offer period.

07. PAYMENT -- Full payment will be made approximately 3 weeks AFTER receipt and acceptance of the

goods/services and required documents. (DELETE)

08. The BUYER reserves the right to negotiate changes/alterations/quantities to the base bid with the

lowest responsible bidder.

09. The BUYER reserves the right to waive any informalities in the bidding process and/or reject all bids.

10. Mistakes, Errors, Bid Withdrawal, or Adjustments.

A. Prior to bid opening, bidders may withdraw or alter their bids or submit adjustments or

attachments provided the total bid amount is not revealed and it does not provide an unfair

advantage to the bidder.

B. After bid opening, only corrections of obvious errors will be accepted.

BID #26-29-22

Page 1 of 7

11. Bond Requirements:

A Bidder must submit a 5% Bid Security (Bond, Letter of Credit, or Cashier’s Check) to insure

Bidder can comply with the requirements of the bid documents. These bonds will be

returned to the unsuccessful bidders upon the awarding of this contract.

C. The successful bidder must provide a 100% performance bond, 100% statutory bond, and

100% maintenance bond within 10 days after official notifications of acceptance of their offer.

12. Insurance Requirements:

A. Provide evidence of $1,000,000 liability insurance naming the City of Ada as co-insured.

B. Provide evidence of Workers’ Compensation Insurance per Oklahoma Statues.

C. Selected Bidder shall provide additional evidence of insurance meeting the requirements of

BNSF Insurance Requirements for Pipeline placement and the BNSF Utility Accommodation

Policy prior to scheduling construction within BNSF Right-of-way. The certificate holder should

read: BNSF Railway Company, P.O. Box 827, Riverside, CA 92502.

13. Bid Documents: Bid Notice, Bid Proposal Form, and Detailed Specifications.

Pamela McKinzie, Purchasing Director

BID PROPOSAL 26-29-22

Page 2 of 7

CITY OF ADA

BORE & CASING FOR CRAZY CORNER WATER SYSTEMS RELOCATIONS

BID#26-29-22

Submitted to: CITY OF ADA, OKLAHOMA 512 North Stockton Ada, OK 74820

Bid Due: June 2, 2026 @ 1:30 PM CST at City of Ada Purchasing Dept., 512 N. Stockton

St, Ada, OK 74820

Bid Opening: June 2, 2026 @ 2:00 PM CST at City of Ada Irving Center Conference Room,

530 West 5th St., Ada, OK 74820

This is a formal bid proposal submitted by the bidder to the City of Ada, Oklahoma and its

Agencies/authorities herein called (BUYER), as a legal offer. When properly accepted by an

authorized agent of the BUYER, it shall constitute a firm and binding contract between these two

parties in accordance to the conditions and specifications stated and/or implied within the bid

documents.

Bidders are responsible for familiarizing themselves with the project site and existing infrastructure.

A NON-MANDATORY PRE-BID CONFERENCE scheduled for 10:00 AM CST on May 12, 2026, on-

site at the Crazy Corner Project location, Ada, OK 74820. BIDDER SHALL SUBMIT A STATEMENT

OF QUALIFICATIONS as to his previous experience in performing work of the same character and

magnitude. BIDDER SHALL SUBMIT PROPOSED WORK SCHEDULE with sealed bid. Bidder shall

begin construction within 30 calendar days of Notice to Proceed. The bidder must supply all the

information required by the bid and proposal form including completion of affidavits or his bid will

be considered incomplete and therefore rejected.

Contract to be awarded based on lowest most responsible bid and proposed work schedule.

Bidder shall coordinate project schedule and with all agencies or authorities having jurisdiction or

rights-of-way within the Crazy Corner Project location including but not limited to the City of Ada,

ODOT and BNSF.

SPECIFICATION DOCUMENTS:

• PLAN SET FOR CRAZY CORNER WATER SYSTEMS RELOCATIONS

• BNSF UTILITY ACCOMMODATION POLICY

• BNSF PIPELINE / WIRE LINE PROCESS INSTRUCTIONS

• BNSF / CITY OF ADA PIPELINE LICENSE AGREEMENT (Executed March 19th, 2026)

OTHER SPECIFICATIONS:

Oklahoma Department of Transportation 2019 Standard Specifications for Highway Construction

shall govern materials and construction for utility boring operations within ODOT right-of-way.

Water Pipe and Fittings……………………………………………………….……616

BID PROPOSAL 26-29-22

Page 3 of 7

CITY OF ADA

PROPOSAL FORM

for

BORE & CASING FOR CRAZY CORNER WATER SYSTEMS RELOCATIONS

BID#26-29-22

PURPOSE:

This bid is intended to provide two (2) turnkey, bore and jack casing installations. The N.

Mississippi Avenue location is scheduled for a waterline bore consisting of 110 L.F. of vented 12-

inch steel casing and the BNSF Railroad right-of-way crossing location is scheduled for a waterline

bore consisting of 178 L.F. of vented 14-inch steel casing with protective coating rated for

cathodic protection such as fusion bonded epoxy with abrasion resistant overcoating. All work shall

comply with the Crazy Corner Water Systems Relocations plans and specifications, the BNSF / City

of Ada Pipeline License Agreement, and all applicable City of Ada engineering standards.

Turn-key installation shall include:

• All labor, equipment and materials required for completion of proposed Bore & Jack

Casing construction. Coordination for inspections performed by BNSF Construction

Inspector, ODOT representative or City personnel shall be considered incidental to

construction and shall be included in the bid price.

• Completion of required BNSF Contractor orientation course to be completed by all

workers prior to entering BNSF property shall be considered incidental to construction

and shall be included in the bid price.

110 L.F. of Bore and Jack 12” Steel Casing with vent pipes (N. Mississippi Ave): $_______/ L.F.

N. Mississippi Ave Bore Cost: $_______________

178 L.F. of Bore and Jack 14” Epoxy Coated Steel Casing with vent pipes (BNSF Crossing):

$_______/ L.F.

BNSF Crossing Bore Cost: $_______________

(2) Bore and Casing Turn-key Installations Total Cost: $________________________

_________________________________

Signature

________________________________

Firm Name

_________________________________

Title

________________________________

Address

ATTEST:

________________________________

Phone

_________________________________

WITNESS

________________________________

DATE

BID PROPOSAL 26-29-22

Page 4 of 7

STATEMENT OF QUALIFICATIONS:

Bidder

Address

Similar Projects Completed by Bidder:

1. NAME OF PROJECT:

OWNER:

ADDRESS:

DATE STARTED:

DATE COMPLETED:

APPROX. QUANTITIES OF MAJOR ITEMS:

VALUE OF CONTRACT:

2. NAME OF PROJECT:

OWNER:

ADDRESS:

DATE STARTED:

DATE COMPLETED:

APPROX. QUANTITIES OF MAJOR ITEMS:

VALUE OF CONTRACT:

3. NAME OF PROJECT:

OWNER:

ADDRESS:

DATE STARTED:

DATE COMPLETED:

APPROX. QUANTITIES OF MAJOR ITEMS:

VALUE OF CONTRACT:

NOTE: This form is to be submitted with the bid.

BID PROPOSAL 26-29-22

Page 5 of 7

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	Bid #26-29-22
Bid Title:	Utility Bores and Casing for BNSF & N. Mississippi Bid#26-29-22
Category:	Bid/RFPs
Status:	Open