On Demand Plan Review Services for Land Disturbance Permitting

Location:	Georgia
Posted:	May 4, 2026
Due:	May 28, 2026
Agency:	City of Lawrenceville
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	RP006-26
Publication URL:	To access bid details, please log in.

Bid Number:	RP006-26
Bid Title:	On Demand Plan Review Services for Land Disturbance Permitting
Category:	Professional Services Bid Opportunities
Status:	Open

Description:

The City of Lawrenceville’s Planning and Development Department is seeking competitive sealed proposals from qualified Consultants to provide On Demand Plan Review Services for Land Disturbance Permitting. This will be an annual contract with up to four (4) renewal options supporting the Planning and Development Department.

Proposals must be returned in a sealed envelope marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until 2:00 P.M. local time on Thursday, May 28, 2026, at the Lawrenceville City Hall – Finance Office Front Desk - 70 S. Clayton Street, Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted. Proposals will be publicly opened and only the names of submitting firms will be read. Proposals are legal and binding upon the bidder when submitted. Please submit one (1) unbound original, three (3) bound copies, and one (1) PDF electronic copy, excluding the FEE SCHEDULE/ COST PROPOSAL. The FEE SCHEDULE/ COST PROPOSAL should be in a separate sealed envelope/container.

Questions regarding proposals should be directed to Kenneth Morris, Purchasing Director, in writing at

For security reasons, you must enable JavaScript to view this E-mail address., no later than 3:00 P.M. on Thursday, May 14, 2026.

Publication Date/Time:

5/4/2026 12:00 AM

Closing Date/Time:

5/28/2026 2:00 AM

Pre-bid Meeting:

N/A

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May 4, 2026

REQUEST FOR PROPOSAL

RP006-26

The City of Lawrenceville’s Planning and Development Department is seeking competitive

sealed proposals from qualified Consultants to provide On Demand Plan Review Services for

Land Disturbance Permitting. This will be an annual contract with up to four (4) renewal

options supporting the Planning and Development Department.

Proposals must be returned in a sealed envelope marked on the outside with the Request for

Proposal number and Company Name. Proposals will be received until 2:00 P.M. local time on

Thursday, May 28, 2026, at the Lawrenceville City Hall – Finance Office Front Desk - 70 S.

Clayton Street, Lawrenceville, Georgia 30046. Any proposal received after this date and time

will not be accepted. Proposals will be publicly opened and only the names of submitting firms

will be read. Proposals are legal and binding upon the bidder when submitted. Please submit

one (1) unbound original, three (3) bound copies, and one (1) PDF electronic copy, excluding

the FEE SCHEDULE/ COST PROPOSAL. The FEE SCHEDULE/ COST PROPOSAL should be in a

separate sealed envelope/container.

Questions regarding proposals should be directed to Kenneth Morris, Purchasing Director, in

writing at purchasing@lawrencevillega.org, no later than 3:00 P.M. on Thursday, May 14, 2026.

The successful consultant(s) will be required to meet insurance requirements. The Insurance

Company should be authorized to do business in Georgia by the Georgia Insurance Department

and must have an A.M. Best rating of A-5 or higher.

The written proposal documents supersede any verbal or written prior communications between

the parties.

Selection criteria are outlined in the request for proposal documents. The City of Lawrenceville’s

Planning and Development Department reserves the right to reject any or all proposals to waive

technicalities and to make an award deemed in its best interest. Proposals may be split or

awarded in their entirety.

Award notification will be sent to companies submitting a proposal via email.

We look forward to receiving your proposal and appreciate your interest in providing Land

Disturbance Permitting Review Services for the City of Lawrenceville’s Planning and

Development Department.

Kenneth Morris

Purchasing Director

REQUEST FOR PROPOSAL

1.0 INTRODUCTION

1.1 Purpose of Procurement

The City of Lawrenceville is soliciting professional services from one (1) or more qualified

Consultants with demonstrated experience to provide On Demand Plan Review Services for

Land Disturbance Permits. The Planning and Development Department is responsible for

reviewing Development Plans; however, due to the anticipated higher volume of submissions,

the City intends to supplement its workload through the use of Consultants.

1.2 Basic Guidelines

All proposals shall be evaluated in accordance with the evaluation criteria set forth in this RFP.

Individuals, firms, and businesses seeking an award of a City of Lawrenceville contract may not

initiate or continue any verbal or written communications regarding a solicitation with any City

officer, elected official, employee, or other City representatives without permission of the

Purchasing Associate named in the solicitation between the date of the issuance of the

solicitation and the date of the final contract award by the City Council.

Buyer of Record named below:

Name: Kenneth Morris

Title: Purchasing Director

City of Lawrenceville

P.O. Box 2200

Lawrenceville, Georgia 30046

Telephone: 678.407.6420

E-Mail: purchasing@lawrencevillega.org

It is the intent of the City of Lawrenceville to award a contract agreement to the responsible

offeror(s) whose proposal is determined in writing to be the most advantageous for the City,

taking into account all of the evaluation factors set forth in this RFP. No other factors or criteria

shall be used in the evaluation. The City of Lawrenceville reserves the right to reject any and all

proposals submitted in response to this request. The City may award contracts to multiple

firms.

2.0 DESCRIPTION OF REQUIREMENTS

2.1 Definition of Terms

The City of Lawrenceville has established certain requirements with respect to the submission

of proposals. Whenever the terms "shall", "must", "will", or "is required" are used in the RFP,

the specification being referred to, is a mandatory requirement of this RFP. Failure to meet any

mandatory requirement will cause rejection of the Offeror's proposal. Whenever the terms

"can", "may", or "should" are used in the RFP, the specification being referred to as a desirable

requirement and failure to provide any items so-termed may not be cause for rejection,

however, may cause a reduction in score awarded/ranking.

2.2 Scope of Work

The Consultant(s) shall provide On Demand professional services to support the review of Land

Disturbing Activity (LDA) permit applications, construction plans, and supporting

documentation for compliance with all applicable federal, state, and local regulations. Reviews

shall ensure consistency with the Municipal Separate Storm Sewer System (MS4) Permit

administered by the Georgia Environmental Protection Division for the City of Lawrenceville, as

well as the City’s Floodplain Management and Flood Damage Prevention Ordinance; Soil

Erosion, Sedimentation, and Pollution Control Ordinance; Stream Buffer Protection Ordinance;

the Gwinnett County Stormwater Management Manual (2020 Edition); and the City of

Lawrenceville Subdivision Regulations.

The scope of services includes the technical review of erosion, sedimentation, and pollution

control (ES&PC) plans; grading, drainage, and stormwater management reports; floodplain

studies; hydrologic and hydraulic analyses; and stream buffer impacts, using applicable ES&PC

Common, Infrastructure, and Standalone Construction Project Checklists (Attached to Scope).

The Consultant shall provide written review comments, coordinate with the Planning and

Development staff and applicable agencies, and, as requested, participate in Pre-Submittal

Meetings to provide technical assistance. The Consultant will also assist in resolving technical

issues to ensure compliance and facilitate timely permit processing. Initial and subsequent Plan

Reviews shall be completed within five (5) to ten (10) business days of receiving a complete

submittal, unless an extension is approved. Clear and timely communication with applicants is

essential throughout the review process, and the Consultant shall respond to inquiries from the

Planning and Development Department or applicants within one (1) business day.

The volume of work will vary based on the number of submittals; however, historical data

indicates that approximately two (2) to three (3) plan sets per month can be expected. Reviews

may include, but are not limited to: stormwater management requirements, soil erosion and

sediment control plans, hydrology reports, and as-built plans.

The Consultant shall provide a Weekly Status Report summarizing all plans under review. Plan

Reviewers may also be required to attend Pre-Construction Meetings, either in person or

virtually.

Full Scope of Work Expectations as described by tasks along with Performance Metrics and

Standards – On-Call Professional Services and Erosion, Sedimentation, & Pollution Control

(ES&PC) Plan Checklist for Standalone Construction Projects are attached.

3.0 PROPOSAL SUBMISSION AND EVALUATION

3.1 Economy of Presentation

Proposals shall be prepared simply and economically, providing a straightforward, concise

delineation of the Offeror's capabilities to satisfy the requirements of this RFP. Fancy bindings,

colored displays, and promotional material are not required. Emphasis on each statement must

be on completeness and clarity of content. To expedite the evaluation of proposals, it is

essential that Offerors follow the format and instructions contained herein.

3.2 Organization and Content of Proposals

The proposal package shall be organized in a manner such that the following requirements in

the RFP are cross-referenced in the proposal. The locations within the proposal where each

requirement is met must be identified. The offeror should provide information on the following

which will be evaluated and assigned points as determined by the evaluation team by

preparation of an evaluation worksheet(s) that will follow the RFP stated requirements.

A. Submission Requirements

1. Title Page - List the RFP subject, the name of the firm, address, telephone number,

name of the contact person, email address, and the date.

2. Letter of Transmittal - Make a positive commitment to perform the required work

within the time period. Also, give the name(s) of the person(s) who will be authorized to

represent the firm, their title, address, email address, and telephone number.

3. Qualifications

a) Name, address, email address, and telephone number of the firm’s owners,

and full information about the submitting firm.

b) Location of the firm’s primary place of business and any subsidiary offices,

years of business, and types of services offered.

c) Names and qualifications of personnel to be assigned to the project.

d) Description of similar project experience and the names, addresses, and

telephone numbers of owners for all projects described.

e) Resumes of principal associates and key personnel proposed to have primary

responsibility for the project.

f) Indicate your understanding of the scope of work by describing your firm’s

approach, including specific illustrations of the procedures to be followed.

g) Your firm’s experience, background, staff capabilities, and examples of work,

where your work will actually take place, and why the City should hire your firm.

h) Plan Reviewers should meet these minimum requirements:

a) Registered as a Professional Engineer in the State of Georgia or

working under the direction of a P.E. as an EIT.

b) Plan Reviewer shall be a Level II Certified Plan Reviewer through the

GSWCC.

c) Plan Reviewer should have a minimum of three (3) years of plan review

experience.

4. Project References - Provide project information for a minimum of four (4) similar projects.

5. Proposed contract fees shall be submitted containing a schedule of the estimated man-hours

required and are to be broken down by type of personnel to be used for the proposed services.

a) The cost proposal shall be a fixed fee based on time and materials with a not-to-

exceed maximum presented for each task. Overhead factors and other multipliers shall

be identified.

b) The consultant shall be responsible for all required resources to include but not

limited to computers, surveys, outside (sub) consultants, etc.

c) While cost will not be the sole determining factor, the cost will be considered.

6. Any additional information that will allow the City to accurately evaluate the firm’s capability.

B. Cost Proposal

This section should contain a complete breakdown of all costs relating to the content of the

proposal, including the maximized total cost, as well as an itemized breakdown of the

compensation required to accomplish the full performance of all tasks outlined in the proposal.

The FEE SCHEDULE/COST PROPOSAL should be in a separate sealed envelope.

3.3 Proposal Submittal

Proposals must be submitted at the specified location no later than the date and time specified

herein in two (2) parts: a Technical Proposal (original and three [3] copies) and a single Cost

Proposal (original). The proposal packages shall be sealed in separate envelopes.

3.4 Evaluation Criteria and Process

During the first phase of the evaluation, the Evaluation Team will have access to all proposal

materials except the separately sealed Pricing. Proposals will initially be scored based on the

technical criteria and references. The Evaluation Team may shortlist the highest-scoring firms.

The number of respondents short-listed will be at the discretion of the Evaluation Team. The

Evaluation Team may invite any number of the highest-rated firms to participate in onsite

interviews. All expenses related to the participation in the onsite interviews are the

responsibility of the consultant with no obligation to the City. The decision to interview and the

number of firms to interview are at the sole discretion of the Evaluation Team. The interview (if

required) will be evaluated and scored, and this score will be added to the overall score. The

City reserves the right to negotiate the price and scope of work with the consultant scoring

highest in an attempt to reach an agreement. If negotiations with the highest scoring

consultant are unsuccessful, the City may then negotiate with the second-highest scoring

consultant and so on until a satisfactory agreement has been reached with one or more

consultants to be selected.

3.4.1 Scoring Criteria

The following items are evaluation criteria for all qualifying proposals and will be rated

on a point basis by the evaluation team. Offerors must provide all information as

required in Section 3.2.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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On Demand Plan Review Services for Land Disturbance Permitting

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