CROWN COLISEUM AUDIO SYSEM UPGRADE

CUMBERLAND |

NORTH CAROLINA

Crown Coliseum

Cumberland County

INVITATION FOR BID
CROWN COLISEUM AUDIO SYSTEM UPGRADE

Date of Issue: May 4, 2026 |
Questions Due Date: May 7, 2026

Bid Due Date: May 11, 2026

Direct all inquiries concerning this IFB to:
Amanda Lee, PE
General Manager for Natural Resources

Email: alee@cumberlandcountync.gov

Phone: 910-438-4041 |

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Table of Contents

1.0 PURPOSE AND BACKGROUND ......csssssesesssssstsetscsesesenesnsesneeesssenasseessnaneresenenenanaeeaesesterterens 3
2.0 BID INSTRUCTIONS & REQUIREMENTS ......sccsscsssseessseseeseesssnenanenstenerenssenasnecasenenenenenneaeanenanen 3
21 INVITATION FOR BID DOCUMENT. ........ssecssssesesssssescssccssaennaesnsneennecenerseensessneauinasinenerseanaasen 3
2.2 BID SUBMITTAL

2.3 BID QUESTIONS.

2.4 MANDATORY PRE-BID CONFERENCE

2.6 IFB TERMS & CONDITIONS

3.0 NOTICES TO BIDDER.

3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY ....cssssecsssrsseenesserenentseeseersnensanene 7
3.2 BID COMPLIANCE

3.3 BID EVALUATION PROCESS ..

3.4. METHOD OF AWARD.
4.0 SCOPE OF WORK & CONTRACTOR'S BID CONTENT REQUIREMENTS

41 SCOPE OF WORK ..asessessesetssenesnssesseeserseaeseensenesenscasseennescsenssesssseenencasasenseeneueseneansenenenennensges 8
A. OBJECTIVES weseseseeeseeetseneereneree

B. TASKS

4.2 CONTRACTOR'S BID REQUIREMENT;

A. COST wn ccessccssssursscusressecsnessssnenesessseacsesnsesnansnenesesssenesesanenesseapenennersycenerensnseeanneaestenansesnecsenenneeanaesnneyy 11
B. REFERENCES ..ssccsesseessscseressesnserscansesessscensensssnesnsensecssacecnsenenenenneasrensececonenansnansesanacanveneeseasenssensanrs 1
5.0 CONTRACT TERMS AND CONDITIONS

5.1 TRAN DIVESTMENT ACT

5.2 E-VERIFY.

5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL ....ccseseseeretesereeereeseeenennenne 11
5.4 CONTRACT CHANGES we cesesesseessesessneneaeneneretecetseeseesennnertenennesaeneeneneanenasenarenecersnesennseeernenes 11
5.5 CONTRACT TERM.

5.6 PRICING

5.7 ADDITIONAL QUANTITIES

5.8 INVOICES wi cscssscsssesssesssesersecnsessarsnensnenssesseseesseaeseseseasanenecesecasecsaeseeseesannsansaseenennaesuansansenneasenseat 12
5.9 APPROPRIATION OF FUNDS .....sscssssesesesteeenensnenneneensensenensneaserneenansnansereneesenseneenecenneaanenegen 12
5.10 FINANCIAL STABILITY

5.11 INSURANCE:

5.12 GENERAL INDEMNITY

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5.13 ENTIRE CONTRACT .....csessssssssesssesseenenererenseesnensasncennnansasnserseanneacenenenacenaneneneranseecneneneenanseags 13
5.14 CONTRACT CANCELLATION ...ccccsesssssseneeccneeseesesneneneensnesersereneneaeseeenenesaneoseenscasseaaeariar 13
5.15 LAWS AND ORDINANCES. ..ecscssccsssesnsesssneeneeserecsneeseasnsenanenrsssesanavensesenceaesenesnseserenenensesennaraeey 13
5.16 COMPLIANCE WITH LAWS.
5.17 CONTRACTOR REPRESENTATIONS

ATTACHMENT A: INSTRUCTIONS TO BIDDERG.........cscsscssestesseenerenererseseaensessnesennensarreneensneseneneaens 15

ATTACHMENT B: EXECUTION OF BID

ATTACHMENT C: BID COST ....ecssscsssssseenenseststesecsssessseseasneneenscasasennseseeneeerseesecensensenenntenenenereseenss 18

ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION

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Crown Coliseum Audio System Upgrade

1.0 PURPOSE AND BACKGROUND

2.0 BID INSTRUCTIONS & REQUIREMENTS

2.1. INVITATION FOR BID DOCUMENT

The IFB is comprised of the base IFB document, any attachments, and any addenda released before contract award, All
attachments and addenda released for this IFB in advance of any contract award are incorporated herein by reference.
By submitting a bid, the vendor agrees to meet all stated requirements in this section as well as any other specifications,
requirements and terms and conditions stated in this IFB. If a bidder is unclear about a requirement or specification or
believes a change to a requirement would allow for the County to receive a better bid, the bidder is urged and cautioned
to submit these items in the form of a question during the question and answer period in accordance with Section 2.3.

Bidders shall populate all attachments of this IFB that require the bidder to provide information and include an authorized
signature where requested. Failure to include required documents and/or signatures, where requested, will result in
rejection of submitted bids.

1. Bid Security

a. Each Bid must be accompanied by a certified check or a Bid Bond by an acceptable surety company of not
less than five percent (5%) of the base bid, made payable to the Owner as a Bid guarantee.

b, The bid security of the apparent successfull bidder will be retained until owner awards the contract to such bidder,
and such Bidder has signed the Contract, furnished the required contract security, and met the other conditions
of the Notice of Award, whereupon the successful bidder's bid security will be released,

c. Ifthe successful bidder fails to sign and deliver the Contract and furnish the required contract security within 15
days of Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the bid
security of that Bidder will be forfeited.

d. Upon successful bidder's default:

1.

When the bid security is a penal sum bid bond, the entire penal sum amount of the bid bond
will be forfeit and due owner.

When the bid security is a damages form of bid bond, to the extent of owner's damages will be
forfeit and due Owner.

Ifa type of bid security other than a bid bond is allowed and is furnished, the amount that will
be forfeit and due Owner will be the same as for the form of bid bond included in the bidding
documents. Owner will notify the defaulting Bidder in writing of the annulment and the
amount of the forfeiture, with documentation of the amount forfeited.

Such forfeiture will be Owner's exclusive remedy if Bidder defaults.

The bid security of other Bidders that Owner believes to have a reasonable chance of receiving
the award may be retained by Owner until the earlier of seven days after the Effective Date of
the Contract or 91 days after the Bid opening, whereupon bid security furnished by such
Bidders will be released.

Bid security of other bidders that Owner believes do not have a reasonable chance of receiving
the award will be released within seven days after the bid opening.

Release of Bid Security: Owner may release any bidder's bid security by returning such bid
security to the associated bidder. When bid security is in the form of a bid bond, Owner may
dispose of or destroy the bid bond and so advice the associated Bidder in writing that the bid
bond has been released.

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2. Performance and Payment Bonds

a.

3. Minority Business Enter
a.

b.

A Performance and Payment Bond will be required for the successful Bidder in the amount of one hundred
percent (100%) of the Contract price, conditioned upon the faithful performance of the Contract, payment
of all persons supplying labor of furnishing materials, and payment of all liabilities incurred in connection
with the scope of work,

Contractor shall furnish a performance bond and a payment bond, each in an amount at least equal to the Contract
Price, as security for the faithful performance and payment of Contractor's obligations under the Contract. These
bonds must remain in effect until one year after the date when final payment becomes due.

All bonds must be in the form included in the Bidding Documents or otherwise specified by Owner prior to
execution of the Contract, except as provided otherwise by Laws or Regulations, and must be issued and signed
by asurety named in "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and
as Acceptable Reinsuring Companies" as published in Department Circular 570 (as amended and supplemented)
by the Bureau of the Fiscal Service, U.S. Department of the Treasury. A bond signed by an agent or attorney-in-
fact must be accompanied by a certified copy of that individual's authority to bind the surety. The evidence of
authority must show that it is effective on the date the agent or attorney-in-fact signed the accompanying bond.

Contractor shall obtain the required bonds from surety companies that are duly licensed or authorized, in the state
or jurisdiction in which the Project is located, to issue bonds in the required amounts.

If the surety on a bond furnished by Contractor is declared bankrupt or becomes insolvent, or the surety ceases to
meet the requirements above, then Contractor shall promptly notify Owner in writing and shall, within 20 days
after the event giving rise to such notification, provide another bond and surety, both of which must comply with
the bond and surety requirements above. If Contractor has failed to obtain a required bond, Owner may exclude
the Contractor from the Site and exercise Owner's termination rights.

Upon request to Owner from any Subcontractor, Supplier, or other person or entity claiming to have furnished
labor, services, materials, or equipment used in the performance of the Work, Owner shall provide a copy of the
payment bond to such person or entity.

Upon request to Contractor from any Subcontractor, Supplier, or other person or entity claiming to have furnished
labor, services, materials, or equipment used in the performance of the Work, Contractor shall provide a copy of
the payment bond to such person or entity.

rise (MBE) Participation

The Owner prohibits discrimination in any manner on the basis of race, color, creed, national origin, sex,
age, handicap, or sexual orientation and will pursue an affirmative policy of fostering, promoting, and
conduction business with women and minority-owned business enterprises. The Owner has adopted a goal
of 15% for participation by minority businesses where the project cost is three hundred thousand dollars
($300,000) or more.

Definition of Minority Business:

i. The term "minority business" means a business:

ii. In which at least fifty-one percent (51%) is owned by one or more minority persons or socially and
economically disadvantaged individuals, or in the case of a corporation, in which at least fifty-one
percent (51%) of the stock is owned by one or more minority persons or socially and economically
disadvantaged individuals; and

iii. Of which the management and daily business operations are controlled by one or more of the
minority persons or socially and economically disadvantaged individuals who own it.

iv. The term "minority person" means a person who is a citizen or lawful permanent resident of the
United States and who is:

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1, Black, that is, a person having origins in any of the black racial groups in Africa;

2. Hispanic, that is, a person of Spanish or Portuguese culture with origins in Mexico, South
or Central America, or the Caribbean Istands, regardless of race;

3, Asian American, that is, a person having origins in any of the original peoples of the Far
East, Southeast Asia and Asia, the Indian subcontinent, or the Pacific Islands;

4, American Indian, that is, a person having origins in any of the original Indian peoples of
North America; or

5, Female.

c. The term "socially and economically disadvantaged individual" means the same as defined in 15 U.S.C.
637.

d. The Recipient and Bidders shall make a good faith effort to assure that MBE's and WBE's are utilized,
when possible, as sources of goods and services. The good faith effort must include the following
affirmative steps: (a) including small, minority, and women's businesses on solicitation lists; (b) assuring
that small, minority , and women's businesses are solicited whenever they are potential sources; (c)
dividing total requirements, when economically feasible, into small tasks or quantities to permit maximum
participation by small, minority, and women's businesses; (d) establishing delivery schedules; and (e)
using the services of the Small Business Administration and the Minority Business Development Agency
of the U.S. Department of Commerce. Please note that the solicitation efforts should include documentable
follow up phone calls.

e. Information regarding minority and women-owned businesses/contractors can be obtained from the
following:

Office for Historically Underutilized Businesses
1336 Mail Service Center
Raleigh, NC 27699-1336

Phone: (919) 807-2330
Fax: (919) 807-2335
www.doa.nc.gow/hub

4. All contractors must have a proper license as required under state laws governing their respective trades, Chapter
87, Article 1, General Statutes will be observed in awarding contracts.

2.2 BID SUBMITTAL

Bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the
address indicated in the table below.

Mailing address for delivery of bid | Office address of delivery by any other method (special _
yia US Postal Service | delivery, overnight, or any other carrier) |
a BID TITLE: - BID TITLE: |
Crown Coliseum Audio System Upgrade Crown Coliseum Audio System Upgrade
Cumberland County Solid Waste Cumberland County Solid Waste
Attn: Amanda Lee, PE Attn: Amanda Lee, PE
698 Ann Street 698 Ann Street
Fayetteville, NC 28301 Fayetteville, NC 28301

IMPORTANT NOTE: All bids shall be physically delivered to the office address listed above on or before 4:00 pm
on May 11, 2026 regardless of the method of delivery. All risk of late arvival due to unanticipated delay-whether

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delivered by hand, U.S, Postal Service, courier or other delivery service is entirely on the bidder. It is the sole
responsibility of the bidder to have the bid to the County department specified by the specified time and date of opening.
Any bid received after the bid submission deadline will be rejected. Public bid opening will be held at 4:00 pm,
Cumberland County Solid Waste, at 698 Ann Street, Fayetteville, NC 28301.

Submit your bid in a sealed package. Clearly mark each package with: (1) Bidder name; (2) Crown Coliseum Audio
System Upgrade; and (3) the due date. Address the package(s) for delivery as shown in the table above. Bids will be
subject to rejection unless submitted with the information above included on the outside of the sealed bid package.

All bid addendums and/or corrections will be posted on the Cumberland County Vendor Self Service site
https://ecmunis.co.cumberland,nc.us/vss/Vendors/VBids/Default.aspx . Bidders who submit a notice of intent to bid to
alee@cumberlandcountyne.goy will receive addendums by email.

2.3. BID QUESTIONS

Written questions shall be e-mailed to alee@cumberlandcounty nc.gov May 7, 2026 at 12:00 pm, Bidders should enter
"ZEB Crown Coliseum Audio System Upgrade Questions" as the subject for the e-mail. Questions will not be answered
by phone. Question submittals should include a reference to the applicable IFB section.

Questions received prior to the submission deadline date, the County's response, and any additional terms deemed
necessary by the County will be posted in the form of an addendum to the Cumberland County Vendor Self Service Site,
hittps://comunis.co.cumberland.ne.us/yss/Vendors/default.aspx and shall become an Addendum to this IFB. Bidders
who submit an intent to bid will receive addendums by e-mail, Bidders shall rely on/y on written material contained
in an Addendum to this IFB. Bidders should not contact any other County employees, besides those listed above,
during the bid process. Bidders who contact any other County employees may be disqualified.

Any questions considered minute in nature or that point to an error in the IFB or that the County determines will produce
information required in order for all bidders to submit a responsible bid, may be answered at the County's discretion
after the specified date and time. Such questions that are received after the deadline are not guaranteed to be answered
and if the questions qualify as "minute in nature" shall be determined at the sole discretion of the County.

2.4 MANDATORY PRE-BID CONFERENCE
Mandatory Pre-Bid Conference

Date: May 7, 2026
Time: 10 AM Eastern Time
Contact #: 919-795-3855

Instructions: It shall be MANDATORY that each bidderr representative be present for a pre-bid site visit on May 7,
2026. Attendees must meet promptly at 10 am Eastern Time at Crown Complex Ballroom. All attendees must sign in
upon arrival, BIDDERS WHO ARRIVE LATER THAN 15 MINUTES AFTER THE SPECIFIED TIME WILL NOT
BE ALLOWED TO SIGN IN, PARTICIPATE IN THE SITE VISIT, NOR SHALL THEIR BID BE CONSIDERED.
Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that space and
circumstances allow.

The purpose of this visit is for all prospective bidders to apprise themselves with the conditions and requirements which
will affect the performance of the work called for by this Invitation for Bid, Bidders must stay for the duration of the site
visit.

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Bidders are cautioned that any information released to attendees during the site visit, other than that involving the
physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this
Invitation for Bid, must be confirmed by written addendum before it can be considered to be a part of this bid.

2.6 IFB TERMS & CONDITIONS

It shall be the bidder's responsibility to read the instructions, the County's terms and conditions, all relevant exhibits and
attachments, and any other components made a part of this IFB, and comply with all requirements and specifications
herein. Bidders also are responsible for obtaining and complying with all Addenda and other changes that may be issued
in connection with this FB.

Questions, issues, or exceptions regarding any term, condition, or other component within this IFB, must be submitted
as questions in accordance with the instructions in Section 2.3 BID QUESTIONS. Bidder's bid shall constitute a firm
offer,

Ifa bidder desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire during
the question period, in accordance with the instructions in this [FB, about whether specific language proposed as a
modification is acceptable to or will be considered by the County. It is the County's sole discretion to accept or reject
requested modifications and/or exceptions.

3.0 NOTICES TO BIDDER

3.1. PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY

PROHIBITED COMMUNICATION: Each bidder submitting a bid, including its representatives, subcontractors, and
suppliers, is prohibited from having any communication with any employees or members of the board of commissioners

of the County except those employees of the County as designated in this IPB. A bidder who does not comply with this
provision may be disqualified from award of a contract.

'IMPORTANT INFORMATION! CONFIDENTIAL INFORMATION: The bid must not contain any information
marked as "confidential" or as a "trade secret" or in any other manner as to indicate that it is information protected by
the Trade Secrets Protection Act (the "Act") as set out in Article 24 of Chapter 66 of the North Carolina General Statutes,
unless the bidder has noticed the County Finance Department of its intent to designate any information in the bid
as such and received permission from the County Finance Department to do so in writing. Bidder's notice to the
County Finance Department must be in writing and must describe the information for which confidentiality is requested
and explain how the information is a "trade secret" as defined in G.S. 66-152(3). If the County Finance Department
determines the information for which confidentiality is requested is a "trade secret" covered by the Act, it will notify the
bidder how to mark the information in the bid and will identify the measures that County will take to protect the
confidentiality of the information. Bidder's submission of a bid after receipt of this notice from the County Finance
Department shall be deemed to be acceptance of the County Finance Department's statement of how it will maintain
confidentiality. If the County Finance Department determines the information for which confidentiality is requested is
not a "trade secret" covered by the Act, it will notify bidder of that determination. Any bid marked with any information
as "confidential" or as a "trade secret" or in any other manner as to indicate that it is information protected by the Act in
violation of this section shall be regarded as not responsive to the invitation for bid and shall not be considered.

3.2. BID COMPLIANCE
It is in the best interest of bidders to submit bids that are clear, concise, and easily understood. Bids should provide

information essential for a straightforward and concise description of bidder capabilities to satisfy the requirements of
the IFB specifications.

Bidder may include any optional data not provided for elsewhere and considered to be pertinent to this bid as an
addendum.
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Bidders are urged and cautioned to read the IFB completely through as noncompliance with requirements may result in
bid rejection. Section 4.0 requirements and request for information must be in the same order with the same titles as
listed in Section 4.0. Bids should be easy to follow and all sections should be easily identified.

The specifications included in this package describe the services that the County feels are necessary to meet the
performance requirements of this IFB, and shall be considered the minimum standards expected of the Bidder. However,
the specifications are not intended to exclude potential bidders.

If the bidder is unable to meet any of the specifications as outlined therein, bidders are advised to submit questions and
concerns regarding the specifications during the question and answer period described in Section 2.3.

If the bidder does not indicate or submit questions or concerns regarding the specifications, the County shall assume it
is able to fully comply with these specifications. The County shall be the sole and final judge of compliance with all
specifications.

The County further reserves the right to determine the acceptability or unacceptability of any and all alternatives or
deviations.

3.3. BID EVALUATION PROCESS

The County shall review all responses to this [FB to confirm that they meet the specifications and requirements of the
IFB. The County shall not be required to hold interviews; however, depending on the number of responses and the
information contained in the responses, the County may decide to conduct interviews with firms of its choice. The County
reserves the right to request clarification of information submitted. Bidders may be required to provide a demonstration
upon request,

The County reserves the right to request clarification of information submitted. The County will engage a third party
acoustic engineer to review bid submittals.

The County reserves the right to reject any and all bids.

3.4 METHOD OF AWARD

IFB will be awarded based on lowest responsive, responsible bidder method of award.

The County reserves the right to make separate awards to different bidders, to not award, or to cancel this IFB in its
entirety without awarding a contract, if it is considered to be most advantageous to the County to do so.

The County reserves the right to reject all original offers and request one or more of the bidders submitting bids within
a competitive range to submit a best and final offer (BAFO), based on discussions and negotiations with the County, if
the initial responses to the IFB have been evaluated and determined to be unsatisfactory.

4.0 SCOPE OF WORK & CONTRACTOR'S BID CONTENT REQUIREMENTS

41 SCOPE OF WORK

The scope of work is for the upgrade of a new Audio System for the Crown Coliseum, The Crown Coliseum
is using the original sound system that was installed during the original construction. Cumberland County is
accepting bids to upgrade the sound system for the Coliseum. Recently a new transformer and sound
conditioner were installed that were designed to be compatible with a new system.

A. OBJECTIVES

Demolish the existing sound system with the exception of the new 60 kVA transformer and conditioner.
Furnish and install rigging work and electrical work needed for a complete system.

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10.
ll.

12.

e Furnish and install a fully operational sound system.

* Commission the sound system and provide training.

AnA/V tech shall be able to operate the entire sound system from the sound console. Sound console shall
remain in its current location.

All submittals shall be submitted to Owner and approved by Owner before commencement of any work.

The County will engage the services of a third-party testing firm for quality control and assurance and final
walk through.

TASKS

Demolish the existing sound system in the Crown Coliseum and furnish and install a new sound system, complete
with electrical and rigging, to meet the design standards required per manufacturer. Any damage, patching,
painting, holes, or other restoration required because of demolition shall be repaired by the Contractor. The
following equipment to be removed shall be returned to the Owner:

a. All EAW Main & Sub Clusters located in the performance/entertainment bowl of the coliseum (12 subs),

(16) point source boxes.
b, All EAW fill speakers located in the performance/entertainment bow! of the coliseum (12) point source
boxes.

c. Unused Texas Scenic hoists - the scoreboard system shal] remain intact.

d, Existing amplifiers

e. Miscellaneous Amp room/concourse level rack equipment.
Acceptable manufacturers are Meyer, d&b audiotechnik, and L-Acoustics. The owner's preferred alternative is
Meyer.
In this specification, where one manufacturer is listed as an acceptable component, the equivalent from one of the
approved manufacturers shall be acceptable.
Submittals including detailed design and layout of the system review by an acoustic engineer and manufacturer
and signed and sealed by an NC electrical engineer shall be required before commencing any work. A rigging
system plan sealed by a NC licensed professional structural engineer shall be required before installation. The
audio system design shall be designed to coordinate with the current and future Crown Coliseum Netting System.
All connections and loads applied to existing cable roof structure shall be reviewed and approved by Geiger
engineers. An approval letter from Geiger Engineers is to be included with the submittal package.
Provide a new motor controller system to interface with new chain motors.
New chain motors shall integrate into a new motor controller interface. Existing motors may be refurbished as
approved by the owner. An inventory of motors with replacement schedule shall include, but not be limited to
listing replacement or refurbishment, location, and stop elevations shall be provided prior to starting construction.
Chain motors shall be able to stop at pre-determined locations in vertical space, This work shall be coordinated
with specific equipment requirements,
Reuse existing structures/collectors to allow for power and signal cable management in either the grid or directly
above the Meyer Panther array, sub-array, and down-fill speakers.
Attach all Meyer Panther Array (x4), Meyer Sub Array (x4) and Meyer Ultra-X40 (x2) to the modified or new
created hoist bracket and the to the chain motors.
Dead hang (4) Meyer Ultra - X80 Speakers.
Dead hang (4) Meyer Lina speakers.
Run pre-terminated power and signal cables from the designated plate/panel to the designated speaker. Contractor
shall submit a detailed wiring plan sealed by an NC licensed professional electrical engineer prior to beginning
work. The wiring plan shall include a detailed schedule of wiring and an electric plan.
Perform termination and installation of concourse-level rack equipment.

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