ITB: ANCILLARY MATERIALS RELATED TO THE LONGWOOD ROAD SEWER PROJECT

Location:	North Carolina
Posted:	May 4, 2026
Due:	May 7, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	299-297-40
Publication URL:	To access bid details, please log in.

Solicitation Number:	299-297-40
Project Title:	ITB: ANCILLARY MATERIALS RELATED TO THE LONGWOOD ROAD SEWER PROJECT
Description:	Pursuant to N.C.G.S. § 143-129 and 2 C.F.R. 200.320, Brunswick County is soliciting sealed bids for ANCILLARY MATERIALS RELATED TO THE LONGWOOD ROAD SEWER PROJECT. Sealed bids must be received by 3:00 PM ET on WEDNESDAY, May 6, 2026, in the Brunswick County Public Utilities Operations Center located at 250 Grey Water Road NE, Supply, NC 28462 and shortly thereafter the bids will be opened publicly and read aloud. Brunswick County has received a grant from the North Carolina Department of Environmental Quality, as more particularly set forth herein, to extend sewer service to the Ash, North Carolina area and provide sewer service to underserved property owners along the route. The project includes installing low-pressure sewer collection systems to provide wastewater service to a currently underserved, rural area of Brunswick County. The materials requested in this Invitation to Bid are directly associated with, and necessary for, the completion of this project. The materials are grouped by product type. It is not required for a bidder to submit a bid for every group; however, if a bidder intends to bid on a group, then the submitted bid must include pricing for all materials in said group. The County reserves the right to award more than one contract to more than one bidder, based on bids received for the various groups.
Opening Date:	5/7/2026 8:00 AM
Posted Date:	5/5/2026
Status:	Open
Department:	COUNTY OF BRUNSWICK


Solicitation Number * 299-297-40	Department COUNTY OF BRUNSWICK	Status Reason Open
Opening Date 2026-05-07T08:00:00.0000000	Posted Date * 2026-05-04T18:38:13.0000000Z	Primary Commodity Code Water and sewer utilities
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Patricia Angle
Description Pursuant to N.C.G.S. § 143-129 and 2 C.F.R. 200.320, Brunswick County is soliciting sealed bids for ANCILLARY MATERIALS RELATED TO THE LONGWOOD ROAD SEWER PROJECT. Sealed bids must be received by 3:00 PM ET on WEDNESDAY, May 6, 2026, in the Brunswick County Public Utilities Operations Center located at 250 Grey Water Road NE, Supply, NC 28462 and shortly thereafter the bids will be opened publicly and read aloud. Brunswick County has received a grant from the North Carolina Department of Environmental Quality, as more particularly set forth herein, to extend sewer service to the Ash, North Carolina area and provide sewer service to underserved property owners along the route. The project includes installing low-pressure sewer collection systems to provide wastewater service to a currently underserved, rural area of Brunswick County. The materials requested in this Invitation to Bid are directly associated with, and necessary for, the completion of this project. The materials are grouped by product type. It is not required for a bidder to submit a bid for every group; however, if a bidder intends to bid on a group, then the submitted bid must include pricing for all materials in said group. The County reserves the right to award more than one contract to more than one bidder, based on bids received for the various groups.

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BRUNSWICK COUNTY

INVITATION TO BID

RE-ADVERTISEMENT

Longwood Road Sewer Project

Ancillary Items

DWI Project No. SRP-W-ARP-0297-CN5

ISSUE DATE: April 22, 2026

DUE DATE: May 6, 2026

1. OVERVIEW

Pursuant to N.C.G.S. § 143-129 and 2 C.F.R. 200.320, Brunswick County is soliciting

sealed bids for ancillary materials related to the Longwood Road Sewer Project. This is a

re-advertisement for the Electrical and Grinder Packages Groups due to an

insufficient number of bids received for each group. If a bidder previously bid on one

or both of the aforementioned product groups and would still like to be considered

for the award of contract, the bidder must submit a new bid for this re-advertisement.

Brunswick County has received a grant from the North Carolina Department of

Environmental Quality, as more particularly set forth herein, to extend sewer service to the

Ash, North Carolina area and provide sewer service to underserved property owners along

the route. The project includes installing low-pressure sewer collection systems to provide

wastewater service to a currently underserved, rural area of Brunswick County. The

materials requested in this Invitation to Bid are directly associated with, and necessary for,

the completion of this project.

The materials are grouped by product type. It is not required for a bidder to submit a bid

for each group; however, if a bidder intends to bid on a group, then the submitted bid must

include pricing for all materials in said group. The County reserves the right to award

more than one contract to more than one bidder, based on bids received for the various

groups. Substitutions will only be permitted with Brunswick County’s prior written

authorization. Bidders should list all known substitutions in the submitted bid. Quantities

denoted are estimates for bidding purposes only. The County does not guarantee that any

minimum or maximum number of purchases will be made under an awarded contract. All

materials must comply with the County’s specifications as referenced in the Brunswick

County Engineering Design Manual for Water & Sewer Systems.

Each bid must include anticipated lead times for each product in the group.

Notwithstanding the foregoing or anything else to the contrary contained herein, all

orders for all materials must be fulfilled, and final invoices submitted to the County

for same, no later than October 30, 2026.

Any changes to the specifications herein will be made in the form of an Addendum to this

Invitation to Bid and will be supplied to all known prospective bidders and posted on the

Brunswick County website. Notwithstanding the foregoing, bidders will be responsible for

ensuring that they have all addenda. Brunswick County may negotiate and refine final

specifications with the selected bidder.

2. PROJECT FUNDING AND REQUIREMENTS

Brunswick County has received an award of federal funds from the State Reserve Program

(“SRP”) grant from the American Rescue Plan Act (“ARPA”) (the “SRP ARPA Funds”)

through the North Carolina Department of Environmental Quality (“DEQ”) - Division of

Water Infrastructure (“DWI”) as approved under the State Water Infrastructure Authority

(“SWIA”). Project Number SRP-W-ARP-0297-CN5 has been assigned to this Longwood

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Road Sewer Project by DEQ-DWI. The maximum amount of SRP-ARPA Funds from

DEQ-DWI is $14,956,200, a portion of which is expected to fund approximately 100% of

the ancillary items covered by this procurement, based on initial cost or price analyses

performed.

In using such SRP-ARPA Funds, the County must comply with the DEQ-DWI grant award

terms and conditions, the ARPA award terms and conditions applicable to the use of SRP-

ARPA Funds, regulations issued by the U.S. Department of the Treasury (“Treasury”)

governing the expenditure of monies distributed pursuant to ARPA (including, without

limitation, the Interim Final Rule (86 Fed. Reg. 26,786 (May 17, 2021) and Final Rule (87

Fed. Reg. 4,338 (January 27, 2022)), and such other guidance as Treasury has issued or

may issue governing the expenditure of monies distributed pursuant to ARPA (collectively,

the “Regulatory Requirements”). Pursuant to the Regulatory Requirements, the County

must also comply with the Uniform Administrative Requirements, Cost Principles, and

Audit Requirements for Federal Awards, 2 C.F.R. Part 200, other such provisions as

Treasury and/or DEQ-DWI have determined or may determine are applicable to the SRP-

ARPA Funds.

In accordance with the foregoing requirements, bidders interested in being

considered must agree to strictly adhere to all terms and conditions contained herein,

including, without limitation, the Regulatory Requirements incorporated by

reference as if fully set forth herein, and in the Supplier Agreement, each as may be

amended from time to time, as required by Treasury and/or DEQ-DWI. Bidders not

agreeing to all terms and conditions and the Regulatory Requirements are expressly

prohibited from submitting a bid for consideration.

3. BID DEADLINE AND SUBMISSION REQUIREMENTS

3.1 All sealed bids must be received by Brunswick County no later than May 6, 2026,

by 3:00 PM ET, at which time they will be opened publicly and read aloud in the

Brunswick County Operations Center Admin Conference Room located at 250

Grey Water Road, Supply, NC 28462.

3.2 All bids must include the following:

 The bid title and due date and time.

 A cover letter/letter of intent on bidder’s letterhead, signed by an authorized

representative of bidder, expressly agreeing to Brunswick County’s terms and

conditions contained in this Invitation to Bid and its attachments.

 The bidder’s name or company name, address, and telephone number.

 The name, address, and telephone number of company representatives with the

authority to answer questions or provide clarification regarding the bid’s

contents.

 A detailed Bid Proposal Form in substantially the form(s) attached hereto and

incorporated herein by reference, for each group for which the bidder is

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submitting a bid. The Bid Proposal Form must include anticipated lead times

for each individual product.

 Any assistance requirements from Brunswick County.

 The name and telephone number of a contact person for at least three (3)

references.

 Certificate of Insurance as evidence that bidder meets the County’s Minimum

Insurance Requirements attached hereto.

 Proof of active SAM.gov registration

Bidders shall provide documentation sufficient to clearly demonstrate that their company

meets or exceeds the requirements set forth in this Invitation to Bid. Failure to provide such

documentation may result in the bid being deemed non-responsive.

In addition to the foregoing, Brunswick County reserves the right to request financial

information for any bidder, in order to support the viability of the bidder.

Those interested should submit one (1) hard copy of the bid. Bids may only be mailed or

hand delivered to the following:

Mail:

Brunswick County Public Utilities

Attn: Trent Murphy

P.O. Box 249

Bolivia, NC 28422

Hand Delivery:

Brunswick County Public Utilities

Attn: Trent Murphy

250 Grey Water Road

Supply, NC 28462

Sealed bids must be marked “SEALED BID DO NOT OPEN-LONGWOOD ROAD

SEWER PROJECT ANCILLARY ITEMS” and must be received no later than May

6, 2026, at 3:00 PM ET, at which time they will be opened publicly and read aloud as

set forth above. Brunswick County will not be responsible for the failure of any mail

or delivery service to deliver a bid prior to the stated date and time. Regardless of

the manner of submission, any bid received after the stated date and time will not be

considered. Incomplete bids or bids inconsistent with the required format may be

disqualified from consideration.

4. EXPENSES

Brunswick County will not be responsible for any costs or expenses incurred by the bidder

in submitting a bid or for any other activities associated with this procurement. Further,

Brunswick County reserves the right to cancel the procurement described herein prior to

issuance and acceptance of any contractual agreement even if the Board of Commissioners

has formally accepted the recommendation.

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5. RIGHT TO SUBMITTED BIDS AND SUPPORTING DOCUMENTS

All written correspondence, bids and supporting documents received by Brunswick County

in connection with this Invitation to Bid will become the property of Brunswick County.

Brunswick County reserves the right to use any ideas in a bid or supporting documents

regardless of whether the bid is selected.

6. QUESTIONS/ADDENDA

Questions or requests for further information regarding this Invitation to Bid shall be

submitted in writing to the attention of Trent Murphy at

trent.murphy@brunswickcountync.com no later than April 27, 2026, at 3:00 PM ET. A

copy of all questions, further clarifications and answers will be made in the form of an

Addendum to this Invitation to Bid and will be provided to all known bidders and posted

on the County’s website. Notwithstanding the foregoing, bidders will be responsible for

ensuring that they have all addenda.

Bidders are expressly prohibited from contacting any Brunswick County official or

employee regarding this Invitation to Bid, except in the manner noted in this section.

A violation of this provision is grounds for the immediate disqualification of the

bidder.

7. FORM OF AGREEMENT

In addition to the terms and conditions contained in this Invitation to Bid, by submitting a

bid, bidder, if selected, agrees to enter into and be bound by the provisions of a Supplier

Agreement (ARPA Funding) in substantially the form attached hereto and incorporated

herein by reference. To the extent that any of the terms of this Invitation to Bid and the

terms of the Supplier Agreement conflict, the terms of the Supplier Agreement shall

prevail. No agreement will be valid and no work may commence until the agreement has

been fully executed by the parties.

8. INSURANCE

To the extent applicable, bidder must procure and maintain in full force and effect during

the term of any agreement with Brunswick County, or the renewal of any agreement with

Brunswick County, the insurance coverage set forth in the Minimum Insurance

Requirements attached hereto and incorporated herein by reference.

In the event bidder fails to maintain any required insurance as outlined herein, Brunswick

County may, at its option, obtain the required insurance at the expense of the bidder.

9. BID CONDITIONS

9.1 Submission of a bid indicates explicit acceptance by the bidder of the terms and

conditions contained in this Invitation to Bid and any attachments hereto.

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ITB: ANCILLARY MATERIALS RELATED TO THE LONGWOOD ROAD SEWER PROJECT

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