Lawn Maintenance
| Location: | North Carolina |
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| Posted: | May 4, 2026 |
| Due: | Jun 2, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 98-26-004 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 98-26-004 |
| Project Title: | Lawn Maintenance |
| Description: | The purpose of this Request for Proposals (RFP) is to seek competitive sealed bids from qualified vendors to provide professional lawn and grounds maintenance consisting of, but not limited to, labor, supervision, equipment and supplies as specified herein for Gaston College Main campus at 201 Highway 321 South, Dallas, NC 28034 |
| Opening Date: | 6/2/2026 2:00 PM |
| Posted Date: | 5/5/2026 |
| Status: | Open |
| Department: | GASTON COLLEGE |
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Solicitation Number
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98-26-004
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Department
GASTON COLLEGE
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Status Reason
Open
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Opening Date
2026-06-02T14:00:00.0000000
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Posted Date
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2026-05-04T16:38:24.0000000Z
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Primary Commodity Code
Parks and gardens and orchards
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Dashawn Biddy
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Description
The purpose of this Request for Proposals (RFP) is to seek competitive sealed bids from qualified vendors to provide professional lawn and grounds maintenance consisting of, but not limited to, labor, supervision, equipment and supplies as specified herein for Gaston College Main campus at 201 Highway 321 South, Dallas, NC 28034
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Attachment Preview
STATE OF NORTH CAROLINA
Gaston College
Request for Proposal #: 26-004
Lawn Maintenance
Date of Issue: May 4, 2026
Proposal Opening Date:
June 2, 2026
At 2:00 PM
Direct all inquiries concerning this RFP to:
DaShawn Biddy
Email: biddy.dashawn@gaston.edu
Phone: 704-922-6513
STATE OF NORTH CAROLINA
Request for Proposal #
26-004
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company’s eVP (Electronic Vendor
Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be
removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered Vendor in
good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor Portal). If you do
not have a Vendor number, register athttps://evp.nc.gov/SignIn
Electronic responses ONLY will be accepted for this solicitation.
Ver: 11/2025
Proposal Number: 26-004
Vendor: __________________________________________
STATE OF NORTH CAROLINA
Division of Gaston College
Refer ALL Inquiries regarding this RFP to:
DaShawn Biddy
Procurement Manager
Using Agency: Gaston College
Requisition No.: 26-004
Request for Proposal #: 26-004
Proposals will be publicly opened: June 2, 2026 2:00 PM
https://teams.microsoft.com/meet/2353794109809?p=w4IcujYUsxrRkwDL6S
Meeting ID: 235 379 410 980 9
Passcode: LP9L9S5t
Commodity No. and Description: 701117-Lawn Care Services
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result
of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each
employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify
system.
As required by Executive Order 24 (2017), the undersigned vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance
of any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public contracts; or awarding or administering public contracts; or inspecting or supervising delivery of the
public contract of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By
execution of this response to the RFP, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor
is not aware that any such gift has been offered, accepted, or promised by any employees of your organization.
By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA
GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this
document.
Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals shall not be
accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
Ver: 11/2024
Proposal Number: 26-004
Vendor: __________________________________________
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
VENDOR’S AUTHORIZED SIGNATURE*:
DATE:
EMAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty 60 days from date of bid opening, unless otherwise stated here: ______ days, or if extended by
mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency
issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written
agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall
apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this________ day of __________, 20____, as indicated on
The attached certification, by ____________________________________________________________________.
(Authorized Representative of Gaston College)
Ver: 11/2025
2
Proposal Number: 26-004
Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND ................................................................................................................................. 5
1.1 CONTRACT TERM ...................................................................................................................................................... 5
2.0 GENERAL INFORMATION......................................................................................................................................... 5
2.1 REQUEST FOR PROPOSAL DOCUMENT ..................................................................................................................... 5
2.2 E-PROCUREMENT FEE...................................................................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS............................................................................ 5
2.4 RFP SCHEDULE .......................................................................................................................................................... 6
2.5 SITE VISIT................................................................................................................................................................... 6
2.6 PROPOSAL QUESTIONS ............................................................................................................................................. 7
2.7 PROPOSAL SUBMITTAL ............................................................................................................................................. 7
2.8 PROPOSAL CONTENTS .............................................................................................................................................. 7
2.9 ALTERNATE PROPOSALS ........................................................................................................................................... 8
2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS..................................................................................................... 8
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ................................................................................. 8
3.1 METHOD OF AWARD................................................................................................................................................. 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .................................................... 9
3.3 PROPOSAL EVALUATION PROCESS............................................................................................................................ 9
3.4 EVALUATION CRITERIA.............................................................................................................................................. 9
3.5 PERFORMANCE OUTSIDE THE UNITED STATES ....................................................................................................... 10
3.6 INTERPRETATION OF TERMS AND PHRASES ........................................................................................................... 10
4.0 REQUIREMENTS .................................................................................................................................................... 10
4.1 PRICING................................................................................................................................................................... 11
4.2 FINANCIAL STABILITY .............................................................................................................................................. 11
4.3 HUB PARTICIPATION ............................................................................................................................................... 11
4.4 VENDOR EXPERIENCE AND QUALIFICATIONS ................................................................................................................ 11
4.5 REFERENCES............................................................................................................................................................ 11
4.6 BACKGROUND CHECKS ........................................................................................................................................... 11
4.7 PERSONNEL............................................................................................................................................................. 11
4.8 VENDOR’S REPRESENTATIONS................................................................................................................................ 12
4.9 AGENCY INSURANCE REQUIREMENTS MODIFICATION........................................................................................... 12
4.10 SECRETARY OF STATE REGISTRATION ..................................................................................................................... 12
5.0 SPECIFICATIONS AND SCOPE OF WORK ................................................................................................................. 13
5.1 GENERAL ................................................................................................................................................................. 13
5.2 PROJECT ORGANIZATION........................................................................................................................................ 15
5.3 TECHNICAL APPROACH ........................................................................................................................................... 15
6.0 CONTRACT ADMINISTRATION ............................................................................................................................... 15
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ................................................................................................... 15
6.2 INVOICES................................................................................................................................................................. 15
6.3 POST AWARD BUSINESS REVIEW MEETINGS .......................................................................................................... 16
6.4 CONTINUOUS IMPROVEMENT................................................................................................................................ 16
6.5 ACCEPTANCE OF WORK .......................................................................................................................................... 16
6.6 FAITHFUL PERFORMANCE....................................................................................................................................... 16
6.7 TRANSITION ASSISTANCE ........................................................................................................................................ 16
6.8 DISPUTE RESOLUTION............................................................................................................................................. 16
6.9 CONTRACT CHANGES .............................................................................................................................................. 17
Ver: 11/2025
3
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