3830--VHA Black Hills Health Care System Backhoe Loader Sources Sought

Active

Contract Opportunity

The Black Hills Health Care System requires a backhoe loader with the Salient Characteristics listed below in the draft Statement of Work.
This is a sources sought looking for businesses to provide the supplies listed below for market research purposes. No awards of a contract will be made from this announcement.
If you are a vendor that can provide the requested information above and required supplies described below with competitive pricing, send your information (to include your organization's Unique Entity Identifier number) with a description of proof of capability to: Jeffrey.Brown8@va.gov on or before May 30th, 2025. Only emailed responses will be considered.
Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.
1.
Identify your organization's socio-economic category.
2.
Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide, their socio-economic category and a letter showing that your organization is an authorized distributor for the requested supplies.Â
3.
Fill out the certificate under FAR Provision 52.225-2(b), identifying the item and its country of origin. ( https://www.acquisition.gov/far/part-52#FAR_52_225_2__d3401e52). If the product is a US domestic end product, write in USA for the item's country of origin.
4.
State whether any of the requested supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).
5.
Address whether your organization meets the requirements of 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii) (https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFR0fca5207262de47/section-121.406#p-121.406(b)).
6.
Provide estimated shipping and delivery information for the requested supplies (e.g. Expected lead time on delivery).
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*If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.*
 *If applicable, VAAR 852.212-71 Gray Market Items, will apply to the potential solicitation.*
*If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses. *
Statement of Work
Introduction
Government Need
Fort Meade Facilities has a requirement to purchase a replacement Backhoe with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a Brand Name or Equal requirement, see salient characteristics below. Item(s) are to be delivered to the location specified in section 2.4.1.
Table 1 Package Items Summary
ITEM
NOMENCLATURE
JSN
Quantity
0001
JBC 4CX-14 Pro Backhoe

1

General Conditions
Site Address
The address of the BHHCS Fort Meade is listed below. Additional information on delivery is in section 2.4.
Fort Meade Garage Building T171
113 Comanche RD. Fort Meade, South Dakota 57741

Delivery Schedule
Items should be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.
Table 2 Anticipated Building Outfitting Schedule
Building Name
Items - Coordination
Acronym
Est. Delivery Start Date
Est. Delivery End Date
Fort Meade Garage T-171
JBC 4CX-14 Pro Backhoe
BHHCS
04/11/2023
04/30/2023
Schedule and Order Management
The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays.
The awardees actual delivery dates will be confirmed by VA upon award.
Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.
Delivery and Receiving
Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with TBD prior to any attempts at delivery BHHCS Fort Meade VA
113 Comanche RD.
Fort Meade, SD, 57741
Delivery Hours The delivery of items identified in this document shall take place during normal business hours which are defined as: 0630 to 1630 (i.e.: 6:30am to 4:30pm Mountain Time), Monday through Friday, and excluding Federal Holidays.
Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.
Delivery and Installation includes Offloading the equipment from the truck, setting up the equipment according to the manufacturers specification and testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite. See Sections 2.8, 2.9, & 2.10 below
Assembly and Installation [ is is not] required
Installation and Training
Network Required if Checked
End User Training Required if Checked
Training [ is is not required]
The vendor shall coordinate through the VA POC to provide a hands-on training session to, 4 or less, staff selected by the VA. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date.
Standard Warranty
The products shall be covered by vendor s standard warranty terms and provisions. Vendors to provide their standard warranty information in their quotes.
The warranty period set forth therein shall be for two year following installation of the product and approval by the VA POC at the Fort Meade Garage.
The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the manufacturer.
Salient Characteristics
Salient Characteristics BHHCS Fort Meade Replacement Backhoe
In no order of importance, the proposed product must (Have / Be / Able to):
JCB 4CX-14 Pro Backhoe
4WD,4WS, crab walk steering
109 hp Tier 4 Final turbocharged water cooled, 4cyl, direct injection diesel
Advanced Easy Controls backhoe controls
Hydraulic Backhoe side shift
14 , Backhoe with Extra dig dipper 14 7 18 6
100 lbs counterweight
Automate System (Auto check, Auto idle, Auto drive and Auto throttle)
Aws Cab with heat and AC
Two post rollover protective structure (ROPS)
Hand and foot throttle
Auto smooth ride System
12 volt system with 150 amp Alternator
Quick hitch, 96 6 in 1 clamshell loader bucket
30 backhoe bucket heavy duty 5 tooth
Hydraulic backhoe thumb
Engine block heater
Manuals

Attachments/Links