2026 Robert O New Park Conservation Area Tree Planting

CITY OF SIDNEY
2026 Robert O New Park Conservation Area
Tree Planting
Request for Quote
The project consists of the purchasing and planting of trees in a public park within the City of Sidney
including all labor, supervision, materials, tools, equipment, machinery, and any/all other necessary and
proper items.
BIDDER MUST BE A MEMBER OF THE OHIO GREEN INDUSTRY ASSOCIATION (OGIA). Additional
education and experience shall be noted upon bid submission.
GENERAL PROVISIONS
1. SCOPE OF WORK
The Contractor shall furnish all labor, supervision, materials, tools, equipment, machinery and whatever
else is necessary and proper for performing and completing the work in accordance with these
specifications. The Contractor shall be responsible for the daily cleaning up of the job site and he shall
repair or restore all property that may be damaged during performance of the work.
2. LOCATION
The proposed work involves planting trees located in Robert O New Park, 3050 Bridlewood Dr, Sidney,
Ohio, on public property wholly within the corporate limits of the City of Sidney, Ohio.
3. AWARD OF CONTRACT & CONTRACT TERM
The City of Sidney reserves the right to waive any informality or irregularities, to reject any or all quotes,
and to award the Contract to the Vendor deemed to be in the best interest of the City of Sidney.
The City reserves the right to award any, all, or a combination of items, if applicable.
The Contract term shall be from November 5, 2026 thru December 24, 2026.
4. PERIODIC INSPECTION
The Contractor shall notify the office of the Parks Department on the morning of any workday giving the
location of that day's work. The Contractor shall, at all times, have a competent person in charge of the
job to whom the City's representative may issue directives. A representative from the City will
periodically inspect the work and will be available should any problems arise.
5. BARRICADES AND WARNING DEVICES
The Contractor shall erect barricades to protect his work at all points deemed necessary. The
Contractor shall place at such points the necessary warning signs and other suitable devices to protect
the work properly and to provide for the conveniences and safety of the public at all times. No park
drives, trails or streets shall be blocked off unless permission is first received from the Parks
Director, or their designee. All dug holes must be covered and coned if open more than two
hours.
6. TERMINATION OF CONTRACT
The City reserves the right to terminate the contract solely at its own discretion, with 48 hours written
notice, if the work is not proceeding at a satisfactory rate of progress or at a standard satisfactory to the
City of Sidney.

TECHNICAL PROVISIONS
1. PURCHASE AND PLANTING OF TREES
Trees to be purchased and planted with the following as guidelines:
Tree selection must be of non-host ALB species from the list provided in the Bid
Form. Substitutions for cultivars are allowed within genus of similar characteristic trees with
preference going to original requested tree species. It is required to list full scientific name with
cultivar in bid.
All plant material shall comply with the American Standard for Nursery Stock ANZI Z60.1-2004.
Trees shall have single, straight trunks and leaders and shall be well branched according to their
habit of growth. All trees shall be healthy representatives, typical of their species or variety and
shall have a normal habit of growth. They shall be full, well branched, well proportioned, and have
a vigorous, well-developed root system capable of sustaining vigorous growth. Good nursery stock
shall be selected. Trees must be hardy and tolerant of southwest Ohio growing conditions.
All trees shall be labeled denoting species and cultivar.
112" to 2" inch caliper single trunk size range, unless otherwise indicated on the Bid Form.
Trees can be containerized, balled and burlapped, or a combination of each.
Locate the root flare by removing twine, burlap and excess soil. Dig tree hole at least two times
wider than the tree root ball, with sides sloping to an unexcavated or firm base. Dig hole to a depth
so the located root flare will be at finish grade.
The burlap and any twine shall be removed from the tree ball. The burlap and twine shall be
cut off and discarded out of the planting space.
The wire basket shall be removed from the root ball. The wire shall be cut off and discarded
out of the planting space.
After planting pack soil firmly, but not tightly around the root ball using the existing soil and
thoroughly water.
All trees are to be staked using the two-stake method.
Each tree shall be mulched with organic mulch provided by the tree nursery. Organic mulches
include wood chips and hardwood and softwood bark. Keep mulch away from the trunk of tree 3
to 4 inches. Spread mulch to diameter of at least 3 feet from tree. Depth of mulch shall be 3 to 4
inches
Contractor shall thoroughly and adequately water each tree immediately after planting.
Partial quantity quotes are acceptable.

2. LOCATION
Robert O New Park, 3050 Bridlewood Dr, Sidney, Ohio. Each planting site will be clearly marked with
paint and/or wooden stake.
3. COMPLETION
The planting must be complete by December 24, 2026. The City may grant an extension to the date if
weather conditions are not adequate to plant the trees.
4. CITY ORDINANCES
Trees need to be 25 ft. away from any other street corner, measured from the point of the nearest
intersecting curb or curb line.
Trees will need to be at least 10 ft. away from any fire hydrant.
Trees need to be 10 lateral feet away from any overhead utility wire, and within 10 lateral feet of any
underground waterline, sewer line, transmission line or other utilities.
5. CLEAN-UP
The Contractor shall pick up by means of sweeping all debris from the site immediately following the
planting of the tree. In no case shall debris be permitted to lie on the parkway over the weekend and if
such conditions occur, City crews will be assigned to remove the debris and all costs including
equipment, labor at overtime rate and overhead will be deducted from any monies due the Contractor.
6. DAMAGE TO PRIVATE OR PUBLIC PROPERTY
The Contractor shall repair any damage of private or public property as the result of the Contractor's
operation immediately. Should the repair work not be instituted soon enough or satisfactorily in the
opinion of the Parks Director or his designated representative, the City reserves the right to make the
necessary repairs and deduct these costs form any monies due the Contractor.
7. GUARANTEE
Trees are to be guaranteed until December 1, 2027. The City will inspect the plantings in
November 2027. At that time, the guarantee will be evaluated.
Contractor's Statement: I agree to the scope and specifications of the referenced project and will
complete said work by December 24, 2026. Furthermore the work will be completed for the prices set forth
below. It is strongly recommended that the Contractor visit the site prior to submitting a quote.

2026 Robert O New Park Conservation Area Tree Planting
BID FORM
Bidder shall submit unit prices as required for the work described in the specifications. Prices shall include specified plant and include all costs
incide ntal including all labor, supervision, materials, tools, equipment, machinery, and other necessary items.
Description Total Quantity Unit Unit Price Total
Tree list
1 Bald Cypress ('Taxodium distichum') 3 each
Substitution if necessary___________________________________________ each
2 White Oak ('Quercus alba') 5 each
Substitution if necessary___________________________________________ each
3 Ruby Red Horsechestnut ('Aesculus Carnea') 4 each
Substitution if necessary___________________________________________ each
4 Frontier Elm ('Ulmus A. Pinceton') 3 each
Substitution if necessary___________________________________________ each
5 Green Mountain Sugar Maple ('Acer Sacharum Green Mountain') 3 each
Substitution if necessary___________________________________________ each
6 Ohio Buckeye ('Aesculus Glabra') 3 each
Substitution if necessary___________________________________________ each
7 American Beech ('Fagu Grandifolia') 5 each
Substitution if necessary___________________________________________ each
8 Shademaster Honey Locust ('Gleditsia T. I. Shademaster') 2 each
Substitution if necessary___________________________________________ each
9 Little Leaf Linden ('Tilia Cordata') 4 each
Substitution if necessary___________________________________________ each
10 London Planetree ('Platanus Acerifolia') 2 each
Substitution if necessary___________________________________________ each
11 Red Oak ('Quercus Rubra') 3 each
Substitution if necessary___________________________________________ each
12 October Glory Red Maple ('Acer Rubrum Ocober Glory) 3 each
Substitution if necessary___________________________________________ each
13 Black Gum ('Nyssa Sylvatica') 1 each
Substitution if necessary___________________________________________ each
14 Shagbark Hickory ('Carya Ovata') 3 each
Substitution if necessary___________________________________________ each
TOTAL
Notes:
**The tree selection must be of non-host ALB species from the list above. Substitutions for cultivars are allowed within genus of similar characteristic
trees with preference going to original requested tree species. It is required to list full scientific name with cultivar in bid.
**All trees shall be labeled denoting species and cultivar.
**1-1/2" and/or 2 " caliper size range, unless otherwise indicated on the bid form.
**All trees are to be staked and mulched.
**Partial quantity quotes are acceptable.
**Trees quoted can be containerized, balled and burlapped, or a combination of each.
**All plant material must comply with American Standard for Nursery Stock ANSI Z60.1-2004. Trees shall have single, straight trunks and leaders and
shall be well branched according to their habit of growth. All trees shall be healthy representatives, typical of their species or variety and shall have
a normal habit of growth. They shall be full, well branched, well proportioned, and have a vigorous, well-developed root system capable of
sustaining vigorous growth. Good nursery stock shall be selected. Trees must be hardy and tolerant of southwest Ohio growing conditions.
Total Bid Amount ($_______________)
(words) (numbers)
__________________________________
Contractor Address
__________________________________ ____________________
Authorized Representative Date
Quotations for this work will be accepted at the City of Sidney Engineering Dept. until Thursday, November 5, 2026
at 3:00 PM. After which time no quotes will be accepted and a Contractor will be selected and notified.
Quotes can be mailed or hand delivered in a sealed envelope to: City of Sidney, Attn: Engineering Dept., 201 W. Poplar Street,
Sidney, OH 45365.