Temporary EC (Exceptional Children) Staff Instructional Assistants Staffing Service

Location:	North Carolina
Posted:	Aug 12, 2026
Due:	Aug 26, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services
Solicitation No:	193-2027-01
Publication URL:	To access bid details, please log in.

Solicitation Number:	193-2027-01
Project Title:	Temporary EC (Exceptional Children) Staff Instructional Assistants Staffing Service
Description:	REQUEST FOR PROPOSAL RFP # 2027-01 Temporary Exceptional Children (EC) Instructional Assistants Staffing Service NOTICE: THIS IS A FEDERAL FUNDED SOLICITATION This Request for Proposal (RFP) is a solicitation for services requiring the expenditure of Federal Financial Assistant funding. Contracts funded with federal grant or loan funds must be procured in a manner that conforms with all applicable Federal laws, policies, and standards, including those under the Uniform Guidance (2 C.F.R. Part 200). PURPOSE: Henderson County Public Schools (HCPS) requires qualified staffing agencies to provide dependable, highly qualified temporary EC Instructional Assistants (Paraprofessionals). These personnel will support low-incidence, intensive intervention (self-contained) classrooms across district elementary, middle, and high schools. BIDS DUE DATE: Sealed proposals shall be received until 2:00 pm., Wednesday, August 26, 2026 EST at the Henderson County Public Schools Administration Building, 414 Fourth Avenue West, Hendersonville, NC 28739. Bids that are not sealed will not be accepted. RFP QUESTIONS: Questions regarding this event may be submitted by email to Joni Huchzermeier, at jdhuchzermeier@hcpsnc.org. Questions will be received until Noon, on Wednesday, August 19, 2026 EST. If any modifications to the specifications are necessary, an addendum will be posted to the HCPS website https://www.hendersoncountypublicschoolsnc.org/finance/purchasing/ Mail or Delivery Location: Henderson County Public Schools Administration Building 414 Fourth Avenue West Hendersonville, NC 28739 ATTENTION: PURCHASING Bids will not be accepted for any reason after the official date and time referenced above. Please include the RFP # on the sealed envelope. Copies of the RFP may be obtained by sending an email request to: Joni Huchzermeier, CLGPO Purchasing Agent Email: jdhuchzermeier@hcpsnc.org Henderson County Public Schools encourages participation by small, minority, disabled, and woman-owned business. Award is contingent upon compliance by prospective vendor with all of the following: • All North Carolina State, Local and Federal Procurement laws • Specifications/Requirements listed in the Request for Proposals • Henderson County Public School’s Terms and Conditions • Federal Uniform Guidance (UG Contract Provision) Henderson County Public Schools reserves the right to reject any or all bids for sound documented reasons.
Opening Date:	8/26/2026 2:00 PM
Posted Date:	8/13/2026
Status:	Open
Department:	HENDERSON COUNTY PUBLIC SCHOOLS


Solicitation Number * 193-2027-01	Department HENDERSON COUNTY PUBLIC SCHOOLS	Status Reason Open
Opening Date 2026-08-26T14:00:00.0000000	Posted Date * 2026-08-12T17:17:13.0000000Z	Primary Commodity Code Educational support services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * RFP
Owner Joni Huchzermeier
Description REQUEST FOR PROPOSAL RFP # 2027-01 Temporary Exceptional Children (EC) Instructional Assistants Staffing Service NOTICE: THIS IS A FEDERAL FUNDED SOLICITATION This Request for Proposal (RFP) is a solicitation for services requiring the expenditure of Federal Financial Assistant funding. Contracts funded with federal grant or loan funds must be procured in a manner that conforms with all applicable Federal laws, policies, and standards, including those under the Uniform Guidance (2 C.F.R. Part 200). PURPOSE: Henderson County Public Schools (HCPS) requires qualified staffing agencies to provide dependable, highly qualified temporary EC Instructional Assistants (Paraprofessionals). These personnel will support low-incidence, intensive intervention (self-contained) classrooms across district elementary, middle, and high schools. BIDS DUE DATE: Sealed proposals shall be received until 2:00 pm., Wednesday, August 26, 2026 EST at the Henderson County Public Schools Administration Building, 414 Fourth Avenue West, Hendersonville, NC 28739. Bids that are not sealed will not be accepted. RFP QUESTIONS: Questions regarding this event may be submitted by email to Joni Huchzermeier, at jdhuchzermeier@hcpsnc.org. Questions will be received until Noon, on Wednesday, August 19, 2026 EST. If any modifications to the specifications are necessary, an addendum will be posted to the HCPS website https://www.hendersoncountypublicschoolsnc.org/finance/purchasing/ Mail or Delivery Location: Henderson County Public Schools Administration Building 414 Fourth Avenue West Hendersonville, NC 28739 ATTENTION: PURCHASING Bids will not be accepted for any reason after the official date and time referenced above. Please include the RFP # on the sealed envelope. Copies of the RFP may be obtained by sending an email request to: Joni Huchzermeier, CLGPO Purchasing Agent Email: jdhuchzermeier@hcpsnc.org Henderson County Public Schools encourages participation by small, minority, disabled, and woman-owned business. Award is contingent upon compliance by prospective vendor with all of the following: • All North Carolina State, Local and Federal Procurement laws • Specifications/Requirements listed in the Request for Proposals • Henderson County Public School’s Terms and Conditions • Federal Uniform Guidance (UG Contract Provision) Henderson County Public Schools reserves the right to reject any or all bids for sound documented reasons.

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414 Fourth Avenue West, Hendersonville, NC 28739-4261

Mark R. Garrett, Superintendent

HENDERSON COUNTY PUBLIC SCHOOLS

REQUEST FOR PROPOSALS (RFP)

Board of Public Education

Amy Lynn Holt, Chairperson

Dr. Kathy Revis, Vice Chairperson

Beth Campbell

Stephanie Cantwell

Blair Craven

Shelia Dale

Alyssa Norman

RFP # 2027-01

TITLE / SERVICES:

Temporary Exceptional Children (EC) Instructional

Assistants Staffing Service

USING AGENCY:

Henderson County Public Schools (HCPS)

ISSUE DATE:

August 12, 2026

NOTICE: THIS IS A FEDERAL FUNDED SOLICITATION

This Request for Proposal (RFP) is a solicitation for services requiring the expenditure of Federal

Financial Assistant funding. Contracts funded with federal grant or loan funds must be procured in a

manner that conforms with all applicable Federal laws, policies, and standards, including those under

the Uniform Guidance (2 C.F.R. Part 200). Contract Provisions are included in this RFP and may also be

found at: https://www.hendersoncountypublicschoolsnc.org/finance/files/2021/11/Henderson-County-

Public-Schools-Uniform-Guidance-UG-and-FEMA-Conract-Porvisions-2021-11-V2_ADA.pdf

BID DEADLINE: Sealed Proposals subject to the conditions made a part hereof will be received until 2:00

p.m., Wednesday, August 26, 2026, at the Henderson County Public Schools Administration Building, 414

Fourth Avenue West, Hendersonville, NC 28739. Proposals that are not sealed will be not accepted.

IMPORTANT NOTE: Indicate firm name and RFP number on the front of each proposal envelope or package,

along with the date for receipt of proposals specified above.

Bids submitted via telegraph, facsimile (FAX) machine, telephone, and electronic means, including but not limited

to e-mail, in response to this Request for Proposals will not be accepted.

Bids submitted after the above referenced deadline will not be accepted under any circumstance.

DELIVER ALL PROPOSALS DIRECTLY TO THE ISSUING AGENCY ADDRESS AS SHOWN BELOW:

DELIVERED BY US POSTAL SERVICE

RFP #: 2027-01 SEALED BID

Henderson County Public Schools

414 Fourth Avenue West

Hendersonville, NC 28739

Attention: Joni Huchzermeier/Purchasing Dept.

HAND DELIVERY

RFP #: 2027-01 SEALED BID

Henderson County Public Schools

414 Fourth Avenue West

Hendersonville, NC 28739

Attention: Joni Huchzermeier/Purchasing Dept.

BID QUESTIONS:

Questions concerning the specifications in this Request for Proposals will be received no later than

Noon on Wednesday, August 19, 2026. If any modifications to the specifications are necessary, an

addendum will be posted to the Henderson County Public Schools website.

https://www.hendersoncountypublicschoolsnc.org/finance/purchasing/

Direct all questions concerning this RFP in writing to: jdhuchzermeier@hcpsnc.org

THE PROCUREMENT PROCESS

The following is a general description of the process by which a firm will be selected to provide services.

1. Request for Proposals (RFP) is issued to prospective contractors.

2. A preproposal conference (if applicable) and/or deadline for written questions is five days prior to due date.

3. Proposals in one original will be received from each offeror in a sealed envelope or package. The original

shall be signed and dated by an official authorized to bind the firm. Unsigned proposals will not be considered.

4. All proposals must be received by the issuing agency not later than the date and time specified on the

cover sheet of this RFP.

5. At that date and time, the package containing the proposals from each responding firm will be opened. The

purchasing division will furnish bid tabs upon request.

6. At their option, the evaluators may request oral presentations or discussion with any or all offerors for the

purpose of clarification or to amplify the materials presented in any part of the proposal. However, offerors

are cautioned that the evaluators are not required to request clarification; therefore, all proposals should be

complete and reflect the most favorable terms available from the offeror.

7. Proposals will be evaluated according to completeness, content, cost, experience with similar projects, and

ability of the offeror and its staff. Award of a contract to one offeror does not mean that the other proposals

lacked merit, but that, all factors considered, the selected proposal was deemed most advantageous to

Henderson County Public Schools.

8. Offerors are cautioned that this is a request for offers, not a request to contract, and the Henderson County

Public Schools reserves the right to reject any and all offers when such rejection is deemed to be in the best

interest of Henderson County Public Schools for sound documented reasons.

GENERAL INFORMATION ON SUBMITTING PROPOSALS

1. EXCEPTIONS: All proposals are subject to the terms and conditions outlined herein. All responses shall be

controlled by such terms and conditions and the submission of other terms and conditions, price lists,

catalogs, and/or other documents as part of an offeror's response will be waived and have no effect either

on this Request for Proposals or on any contract that may be awarded resulting from this solicitation.

Offeror specifically agrees to the conditions set forth in the above paragraph by signature to the proposal.

2. CERTIFICATION: By executing the proposal, the signer certifies that this proposal is submitted competitively

and without collusion (G.S. 143-54), that none of our officers, directors, or owners of an unincorporated

business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities

Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor

as set forth in G.S. 143-59.1. False certification is a Class I felony.

3. ORAL EXPLANATIONS: Henderson County Public Schools shall not be bound by oral explanations or

instructions given at any time during the competitive process or after award.

4. REFERENCE TO OTHER DATA: Only information which is received in response to this RFP will be

evaluated; reference to information previously submitted shall not be evaluated.

5. ELABORATE PROPOSALS: Elaborate proposals in the form of brochures or other presentations beyond

that necessary to present a complete and effective proposal are not desired. In an effort to support the

sustainability efforts of the State of North Carolina we solicit your cooperation in this effort.

6. COST FOR PROPOSAL PREPARATION: Any costs incurred by offerors in preparing or submitting offers

are the offerors' sole responsibility; Henderson County Public Schools will not reimburse any offeror for any

costs incurred prior to award.

7. TIME FOR ACCEPTANCE: Each proposal shall state that it is a firm offer which may be accepted within a

period of 45 days. Although the contract is expected to be awarded prior to that time, the 45-day period is

requested to allow for unforeseen delays.

8. TITLES: Titles and headings in this RFP and any subsequent contract are for convenience only and shall

have no binding force or effect.

9. CONFIDENTIALITY OF PROPOSALS: In submitting its proposal, the offeror agrees not to discuss or

otherwise reveal the contents of the proposal to any source outside of the using or issuing agency,

government or private, until after the award of the contract. Offerors not in compliance with this provision

may be disqualified, at the option of Henderson County Public Schools, from contract award. Only

discussions authorized by the issuing agency are exempt from this provision.

10. RIGHT TO SUBMITTED MATERIAL: All responses, inquiries, or correspondence relating to or in reference

to the RFP, and all other reports, charts, displays, schedules, exhibits, and other documentation submitted

by the offerors shall become the property of Henderson County Public Schools when received.

11. OFFEROR’S REPRESENTATIVE: Each offeror shall submit with its proposal the name, address, and

telephone number of the person(s) with authority to bind the firm and answer questions or provide clarification

concerning the firm's proposal.

12. SUBCONTRACTING: Offerors may propose to subcontract portions of the work provided that their

proposals clearly indicate what work they plan to subcontract and to whom and that all information required

about the prime contractor is also included for each proposed subcontractor.

13. PROPRIETARY INFORMATION: Trade secrets or similar proprietary data which the offeror does not wish

disclosed to other than personnel involved in the evaluation or contract administration will be kept confidential

to the extent permitted by NCAC T01:05B.1501 and G.S. 132-1.3 if identified as follows: Each page shall be

identified in boldface at the top and bottom as "CONFIDENTIAL". Any section of the proposal which is to

remain confidential shall also be so marked in boldface on the title page of that section. Cost information

may not be deemed confidential. In spite of what is labeled as confidential, the determination as to whether

or not it is, shall be determined by North Carolina law.

14. PROTEST PROCEDURES: If an offeror wants to protest a contract awarded pursuant to this solicitation,

they must submit a written request to the Purchasing Agent, Henderson County Public Schools, 414 Fourth

Avenue West, Hendersonville, NC 28739. This request must be received by the Purchasing Division within

ten (10) consecutive calendar days from the date of the contract award. Protest letters must contain specific

reasons and any supporting documentation for the protest. Note: Contract award notices are sent only to

those actually awarded contracts, and not to every person or firm responding to this solicitation. Contract

status and award notices are available through the Purchasing Division or the project designer with contact

information as shown on the first page of this solicitation. All protests will be handled pursuant to the North

Carolina Administrative Code, Title 1, Department of Administration, Chapter 5, Purchase and Contract,

Section 5B.1519.

15. TABULATIONS: Offeror’s may call the Purchasing Division to obtain a verbal status of contract award.

16. VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: Vendor Link NC allows

vendors to electronically register free with the State to receive electronic notification of current procurement

opportunities for goods and services available on the Interactive Purchasing System. Online registration and

other purchasing information are available on our Internet web site: http://www.doa.state.nc.us/pandc/.

17. RECIPROCAL PREFERENCE: G.S. 143-59 establishes a reciprocal preference law to discourage other

states from applying in-state preferences against North Carolina’s resident offerors. The “Principal Place of

Business” is defined as the principal place from which the trade or business of the offeror is directed or

managed.

HCPS RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS FOR SOUND DOCUMENTED REASONS

1. Purpose and Overview

Henderson County Public Schools (HCPS) requires qualified staffing agencies to provide dependable,

highly qualified temporary EC Instructional Assistants (Paraprofessionals). These personnel will

support low-incidence, intensive intervention (self-contained) classrooms across district elementary,

middle, and high schools.

The primary objective is to maintain uninterrupted, compliant special education support, behavioral

management, and personal care services for students with significant disabilities in accordance with

individual Individuals with Education Programs (IEPs) and the Individuals with Disabilities Education

Act (IDEA).

2. Term of Service Agreement

• Initial Term: One (1) full academic year.

• Renewal Options: Up to two (2) additional one-year terms, contingent upon mutual written

agreement, satisfactory performance, and fund availability.

3. Scope of Work & Project Specifics

The Contractor shall recruit, background-check, credential, employ, and place temporary EC

Instructional Assistants upon request from HCPS.

• Placement Types: Full-time (daily 10-month school schedule), long-term coverage

(maternity/medical leave), and short-term/as-needed coverage.

• Work Location: Assigned school campuses throughout Henderson County Public Schools.

• Work Schedule: Up to 8 hours per day, 5 days per week during regular student contact days

(typically 7:30 AM – 3:30 PM).

4. Position Description & Performance Expectations

Position Overview

Performs specialized, direct human support and educational work by assisting licensed EC Teachers

in intensive intervention (self-contained) settings. Supports students with complex physical,

developmental, cognitive, sensory, or behavioral needs through individualized instruction, mobility

assistance, personal care, and positive behavior support.

Essential Duties & Responsibilities

• Instructional & IEP Support: Implement IEP goals under the direction of the EC Teacher.

Assist with small group and one-on-one instruction using modified state/standard curricula

(NCSCOS & Extended Content Standards).

• Behavioral Interventions: Implement positive behavior intervention plans (BIPs) using

approved techniques. Maintain calm, patient, and firm management during crisis situations or

escalating behaviors.

• Personal Care & Hygiene: Assist students with personal care needs, including diapering,

toileting, feeding, tube feeding support, dressing, and hygiene.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Temporary EC (Exceptional Children) Staff Instructional Assistants Staffing Service

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