RFQ NO. 26?09?4303DB - ON?CALL AIRPORT SERVICES

NAVAJO DIVISION OF TRANSPORTATION
POST OFFICE BOX 4620, WINDOW ROCK, AZ 86515
TEL: 505.371.8300/8301 FAX: 505.371.8399
Navajo Division of Transportation
REQUEST FOR QUALIFICATIONS
RFQ NO. 26094303DB
ONCALL AIRPORT ENGINEERING, ENVIRONMENTAL, CONSTRUCTION ADMINISTRATION, AND
RELATED PROFESSIONAL SERVICES
For the Navajo Nation Department of Airport Management
Submission Location/Method: See Section 7.2 & 7.3
Procurement Contact: Michael M. Tsosie, Program Manager 505-481-2819
RFQ Info & Dates
Publicly issue/post RFQ Friday, September 18, 2026
Written questions due Friday, September 25, 12:00 p.m. MDT
Issue consolidated addendum, if needed Monday, September 28, 2026, 12:00 p.m. MDT
SOQs due Tuesday, September 29, 2026 12:00 p.m. MDT
Opening September 30 through October 2, 2026, Time: TBD
Review and scoring September 30 through October 2, 2026
Reference checks/interviews, if used September 30 through October 2, 2026
#16 Old Coalmine Road Mentmore, NM 87319
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RFQ Info & Dates
Selection memo and negotiations with highest-ranked firm October 5 through October 9, 2026
1. Notice and Purpose
The Navajo Nation ("Nation"), through the Navajo Division of Transportation-Department of Airports Management, invites
qualified engineering, environmental, surveying, construction administration, construction observation, inspection, and
related professional-services firms ("Consultant" or "Firm") to submit Statements of Qualifications ("SOQs") for an on-call
professional-services agreement supporting the Navajo Nation Department of Airport Management.
The selected Consultant may be requested to perform engineering and related professional services for airports owned,
operated, administered, or supported by the Navajo Nation, including the Navajo Nation's five airports and other airport-
related facilities or aviation needs authorized by the Nation. Services will be authorized only through written, individually
approved task orders.
This RFQ is intended to establish a qualifications-based selection process for airport engineering and related professional
services. The Nation will evaluate, rank, and select Firms based on qualifications. Price, fee, hourly rates, overhead,
multipliers, profit, and other cost information will not be evaluated or scored in selecting the most qualified Firm.
Following selection of the highest-ranked Firm, the Nation will negotiate a fair and reasonable agreement, including
compensation terms and task-order procedures. If the Nation and the highest-ranked Firm cannot negotiate an agreement
that is fair and reasonable and otherwise acceptable to the Nation, the Nation may formally end negotiations and begin
negotiations with the next most highly qualified Firm.
The Nation reserves the right to reject any or all SOQs; waive minor irregularities or informalities; cancel, amend, suspend,
or reissue this RFQ; request clarifications; conduct interviews; negotiate with the highest-ranked Firm; and take any other
action permitted by applicable law and procurement requirements. Issuance of this RFQ does not obligate the Nation to
award a contract, issue a task order, expend funds, or reimburse any Firm for costs incurred in preparing an SOQ.
2. Procurement Authority and Compliance
This procurement and any resulting agreement shall be administered in accordance with all applicable requirements,
including:
Navajo Nation laws, resolutions, procurement requirements, rules, regulations, policies, procedures, forms, and
contracting requirements in effect on the date of RFQ issuance and as applicable during contract administration.
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Navajo Nation requirements concerning contracting eligibility, debarment and suspension, business and tax
compliance, preference requirements, ethics, conflicts of interest, records, insurance, sovereign immunity, and
approval authority.
Applicable federal laws, regulations, executive orders, FAA grant assurances, FAA Airport Improvement Program
("AIP") requirements, and federal funding-source requirements.
49 U.S.C. 47107(a)(17), requiring qualifications-based selection for airport architectural, engineering, and planning
consultant services associated with AIP-assisted work.
FAA Advisory Circular 150/5100-14, Architectural, Engineering, and Planning Consultant Services for Airport Grant
Projects, as amended or superseded.
2 CFR Part 200 and other applicable federal procurement and contract requirements when federal assistance applies.
FAA Required Contract Provisions for AIP-assisted contracts, current on the date of award or otherwise applicable to
the specific agreement, task order, funding source, dollar threshold, and work type.
Applicable laws and professional licensing requirements of the jurisdiction in which a task order is performed,
including Arizona, New Mexico, and other applicable jurisdictions.
Where more than one requirement applies, the Consultant shall comply with the most stringent applicable requirement
unless otherwise directed in writing by the Nation or prohibited by law.
The final procurement and contract package shall be subject to all required Navajo Nation review, approval, and execution
procedures.
3. Airport Program and Anticipated Engineering Needs
The Navajo Nation Department of Airport Management manages and supports a system of Navajo Nation airports. Current
capital improvement planning information indicates anticipated near-term and future engineering, environmental, design,
construction administration, inspection, grant-support, and related airport-development work involving pavement
rehabilitation and reconstruction; runway, taxiway, and apron improvements; airfield lighting and visual guidance systems;
PAPI replacement; AWOS-related facilities; security fencing and gates; snow-removal equipment facilities; runway safety
area grading and drainage; fuel-farm relocation; and related airport development needs.
Examples of anticipated engineering work include, but are not limited to:
Shiprock Airstrip (5V5): apron reconstruction; access-road work; AWOS III design and construction support;
perimeter fence, automatic gate, and security-camera work; runway safety-area grading and drainage.
Crownpoint Airport (0E8): runway rehabilitation; apron reconstruction; access-road reconstruction; AWOS III
construction support; perimeter security fence, gate, and security-camera work; snow-removal equipment building
work; runway safety-area grading and drainage.
#16 Old Coalmine Road Mentmore, NM 87319
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Chinle Municipal Airport (E91): apron reconstruction; PAPI replacement; runway crack seal, seal coat, and marking
work.
Tuba City Airport (T03): Runway 15/33 reconstruction; AWOS III facilities; runway edge lighting, signs, beacon,
windcone, segmented circle, electrical vault, and PAPI work.
Window Rock Airport (RQE): Runway 3/21 rehabilitation and reconstruction; emergency PAPI replacement;
connector taxiway and apron reconstruction; taxiway reconstruction; fuel-farm relocation.
The above list is provided solely to illustrate anticipated engineering program needs. It is not a commitment to undertake
any project, make any award, issue any task order, use a particular funding source, or expend a stated amount. Actual work
will depend on Nation priorities, funding availability, grant approvals, environmental clearance, procurement authority,
governing-body approvals, airport needs, and written task-order authorization.
Planning services are expressly excluded from this RFQ. This RFQ does not solicit airport master planning, Airport
Layout Plan updates, ALP narratives, airport business planning, land-use planning, airport economic studies, airport
property mapping, or other airport planning services. The Nation may procure planning services separately under a
separate RFQ or other lawful procurement process, as appropriate.
4. Scope of Anticipated Engineering Services
The selected Consultant shall be capable of furnishing, directly or through Nation-approved subconsultants, professional
airport engineering and related services as requested by the Nation. Services may include the following:
4.1 Engineering Programming, Project Development, and Grant Support
Engineering support for airport capital improvement programming, project definition, preliminary engineering, cost
estimating, scheduling, phasing, and grant-supported project development.
FAA AIP, state aviation, tribal, and other grant-program engineering coordination and support.
Engineering support for grant applications, project scopes, budgets, reimbursement documentation, grant
administration, reporting, amendments, project closeout, and related technical documentation.
Pavement management, pavement-condition assessments, asset inventories, lifecycle planning, and engineering
evaluations.
Engineering exhibits, obstruction analysis, airspace coordination, aeronautical survey coordination, and technical
support associated with FAA project development and approval.
4.2 Environmental, Surveying, and Technical Engineering Studies
Environmental screening and engineering support for categorical exclusion documentation, environmental
assessments, permitting support, agency coordination, mitigation design, and project implementation.
#16 Old Coalmine Road Mentmore, NM 87319
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Cultural-resource, biological-resource, wetlands, water-quality, hazardous-materials, and other specialized studies
and coordination necessary to support engineering design and construction, as applicable.
Boundary, topographic, right-of-way, utility, construction, and as-built surveying.
Aeronautical surveys, obstruction surveys, airspace analysis, and related FAA coordination.
Geotechnical investigation, materials testing coordination, pavement evaluation, drainage studies, hydrologic and
hydraulic analysis, utility investigations, and other engineering technical studies.
4.3 Airport Engineering Design and Development
Runway, taxiway, apron, tie-down, aircraft parking, pavement rehabilitation, pavement reconstruction, drainage,
grading, runway safety area, and object-free-area engineering improvements.
Airfield electrical systems, runway and taxiway lighting, signs, guidance signs, windcones, segmented circles, beacons,
electrical vaults, PAPI systems, standby power, and associated controls.
AWOS/ASOS-related site, utility, communications, equipment-building, and infrastructure work, subject to applicable
FAA and system-owner requirements.
Perimeter fencing, gates, access control, security cameras, airport access roads, parking, site circulation, signage, and
landside engineering improvements.
Hangar, maintenance, snow-removal equipment, ARFF, storage, utility, and other airport-support building and facility
engineering work.
Fuel-farm engineering assessment, relocation, repair, replacement, utility coordination, environmental compliance,
safety planning, and related civil/site work.
Engineering reports, specifications, cost estimates, bidding documents, construction documents, and bid-phase
services.
4.4 ConstructionPhase and Closeout Services
Bidding assistance, pre-bid meetings, addenda, bid evaluation support, award recommendations, and contract-
document support.
Construction administration, resident project representation, construction observation, inspection, progress
meetings, pay-application review, testing coordination, document control, and change-management support.
FAA and funding-agency construction compliance support, sponsor certifications, project documentation, final
inspections, punch-list support, project closeout, record drawings, and grant closeout support.
Emergency, urgent, or time-sensitive engineering support when specifically requested and authorized in writing by
the Nation.
#16 Old Coalmine Road Mentmore, NM 87319
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5. OnCall Agreement and Task Orders
The Nation anticipates negotiating and executing one on-call professional-services agreement with the highest-ranked
Firm, subject to all required approvals. The Nation may elect not to make an award, may make another procurement for
similar services, and may procure services through other lawful methods when determined to be in the Nation's best
interest.
The anticipated agreement term is October 1,2026September 30, 2031, with any renewal or extension subject to
applicable law, funding, performance, written agreement, and required approvals. No aggregate nottoexceed amount is
stated in this RFQ. The Nation will authorize and fund services only through individually executed task orders. No
minimum amount of work, minimum payment, or guaranteed number of task orders is promised.
No work may begin unless and until the Nation issues a written task order and any required notice to proceed. Each task
order will identify, at a minimum:
The airport, facility, project name, and project number, if assigned.
A detailed scope of engineering services and required deliverables.
The performance schedule, milestones, and completion date.
Applicable funding source(s), grant requirements, and special conditions.
The Consultant's assigned key personnel and approved subconsultants.
Compensation method, negotiated amount, and task-order not-to-exceed ceiling.
Direct expenses, reimbursable expenses, and any cost limitations.
Required approvals, authorizations, and notice-to-proceed requirements.
Task orders may use a negotiated lump-sum amount when the scope is sufficiently defined, or another lawful and
appropriate compensation method when justified and approved. The Nation will document the basis for determining that
negotiated compensation is fair and reasonable. Cost-plus-a-percentage-of-cost compensation is prohibited for federally
assisted work and shall not be used where prohibited by applicable law or funding requirements.
6. QualificationsBased Selection
6.1 No Price Information for Evaluation
This is a qualifications-based RFQ. Firms shall not submit proposed fees, hourly rates, multipliers, overhead rates, profit,
unit prices, cost proposals, or other price information with their SOQ unless specifically requested in writing by the Nation
after qualifications ranking for negotiation purposes.
The Nation will not use price as a selection factor. Compensation will be negotiated only with the highest-ranked Firm after
the Nation has completed qualifications evaluation and made its selection.
#16 Old Coalmine Road Mentmore, NM 87319
www.navajodot.org

6.2 Evaluation Criteria
The Nation will evaluate responsive SOQs using the following criteria and relative weights:
Criterion Weight
Demonstrated experience with comparable airport engineering, aviation, FAA-funded, tribal, rural, and/or remote-area projects 25%
Qualifications, aviation engineering experience, licensure, availability, and organization of proposed key personnel 20%
Technical approach and demonstrated understanding of the Navajo Nation Airport Program, task-order delivery, grant compliance, 20%
safety, phasing, and project controls
Capacity, responsiveness, quality-control procedures, construction-phase capability, and ability to meet schedules and support multiple 15%
concurrent assignments
Past performance, quality of work, cost control, schedule performance, references, and client satisfaction 10%
DBE/small-business participation approach and ability to comply with applicable inclusion and reporting requirements 5%
Familiarity with Navajo Nation, tribal-government, Arizona/New Mexico, regional, and remote-project conditions 5%
Total 100%
The Nation may determine a Firm nonresponsive if it fails to provide required information or certifications, is suspended or
debarred, has a material conflict of interest, lacks required professional authority, fails to meet mandatory requirements, or
otherwise does not demonstrate responsibility and eligibility.
6.3 Evaluation Process
The Nation may use a selection committee composed of Nation personnel and other qualified representatives designated by
the Nation. Before evaluation, committee members shall disclose actual or potential conflicts of interest and comply with
applicable ethics and procurement requirements.
The Nation may:
Review SOQs for responsiveness and responsibility.
Evaluate and score SOQs using the stated criteria.
Check references and verify information.
Request written clarifications that do not materially alter an SOQ.
Create a shortlist of the highest-ranked Firms.
Conduct interviews or presentations using a pre-established scoring rubric.
Select the most qualified Firm based on the solicitation criteria and the complete evaluation record.
#16 Old Coalmine Road Mentmore, NM 87319
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If interviews are conducted, the Nation will issue interview instructions to shortlisted Firms. Interviews will not introduce
price as a selection criterion.
6.4 Negotiation and Award
After selecting the highest-ranked Firm, the Nation will negotiate the scope, contract terms, rate schedule, and fair-and-
reasonable compensation. Negotiations may include review of the Firm's proposed direct labor rates, overhead, indirect
costs, fee, reimbursable expenses, subconsultant costs, and task-order pricing methodology.
If negotiations with the highest-ranked Firm are unsuccessful, the Nation may formally terminate negotiations and begin
negotiations with the next highest-ranked Firm. Award is contingent upon availability of funds, required Nation approvals,
successful negotiation, compliance review, and execution of a written agreement by authorized representatives.
7. Statement of Qualifications Requirements
Firms shall submit one complete SOQ organized in the order listed below. The SOQ should not exceed 30 singlesided
pages, excluding the cover letter, table of contents, tabs, required forms, certifications, resumes, and appendices. The
Nation may reject, or may elect not to evaluate, excess materials.
7.1 Required SOQ Contents
1. Cover Letter signed by an individual authorized to bind the Firm, identifying the Firm's legal name, principal office,
primary contact, telephone number, email address, and acknowledgement of all RFQ addenda.
2. Firm Profile and Legal Status, including legal entity type, ownership, office location(s) that will perform the work,
years in business, and relevant licenses/registrations.
3. Team Organization, including the prime consultant, proposed subconsultants, discipline leads, office locations, and a
clear organizational chart.
4. Understanding and Technical Approach, addressing on-call task-order delivery; multi-airport engineering support;
FAA grant and compliance needs; quality assurance/quality control; schedule management; stakeholder
coordination; construction-phase services; and emergency responsiveness.
5. Relevant Firm Experience, including descriptions of three to five comparable airport engineering projects
completed or substantially completed within the last seven years. For each project, include client, location, airport
identifier if applicable, project description, funding source, total project cost, services performed, key staff involved,
completion date, and client contact information.
6. Key Personnel Qualifications, including resumes, professional registrations, proposed role, airport/aviation
engineering experience, experience with FAA-funded work, office location, and anticipated availability.
7. Capacity and Workload, identifying current commitments, available resources, anticipated response times, field
presence capability, and ability to perform multiple task orders.
#16 Old Coalmine Road Mentmore, NM 87319
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8. Past Performance and References, including at least three client references for comparable airport engineering
services.
9. DBE/Small Business and Navajo Nation Participation Approach, as applicable. Identify certified DBE firms
proposed for participation, if any, and describe the Firm's approach to meeting project-specific goals, good-faith
efforts, reporting, and inclusion requirements.
10. ConflictofInterest Disclosure, identifying any actual, apparent, or potential organizational, financial, or personal
conflict relevant to the contemplated work. The Firm shall disclose if it assisted in preparing this RFQ, the scope of
work, or related procurement documents.
11. Required Forms and Certifications, including all Nation-required forms, debarment/suspension and contracting-
eligibility forms, non-collusion certification, tax/business compliance documents, and other documents listed in this
RFQ or issued by addendum.
12. Insurance Capability Statement, confirming the Firm's ability to meet the insurance requirements established in
the final agreement.
13. SAM.gov Eligibility. The Firm shall certify that it is in good standing and is not suspended, debarred,
excluded, or otherwise ineligible to participate in federally assisted transactions. Before award of any
federally funded agreement, the Navajo Nation will verify the apparent successful Firm's eligibility through
SAM.gov Exclusions. The Firm shall maintain an active SAM.gov registration when required by applicable
federal funding requirements.
7.2 Submission Instructions
7.2 Electronic Submission Instructions
Firms shall submit one complete Statement of Qualifications ("SOQ") electronically by email or hand delivered. The SOQ
must be received no later than 12:00 PM Mountain Time on 09/29/2026. Late submissions will be rejected and will not
be evaluated.
Submit the SOQ to:
Email: mtsosie@navajodot.org
Subject Line: RFQ No. 26094303DB - On-Call Airport Engineering Services - FIRM NAME
The SOQ shall be submitted as one complete, searchable PDF file. The PDF shall include the cover letter, qualifications
narrative, resumes, required forms, certifications, and appendices.
The electronic file shall be named:
RFQ: 26094303DB OnCall Airport Engineering Services - FIRM NAME
#16 Old Coalmine Road Mentmore, NM 87319
www.navajodot.org

The total size of the email and all attachments shall not exceed 25 MB. Firms are responsible for ensuring that their
submission can be received by the Nation's email system. If a submission exceeds the 25 MB file-size limit, the Firm may
send multiple sequential emails. Each email shall clearly identify the Firm and be labeled "Email [X] of [X]." All emails and
attachments must be received by the submission deadline.
The time shown in the Nation's email system will govern whether a submission is timely. A Firm's email transmission time
"sent" time, delivery receipt, or failure to receive an automated response does not establish timely receipt by the Nation.
Firms should request an email delivery or read receipt and retain proof of transmission. The Nation may acknowledge
receipt as a courtesy; however, the Firm remains solely responsible for timely and complete delivery of its SOQ.
The Nation is not responsible for email delays, bounced emails, spam filtering, file corruption, incomplete attachments, files
blocked by network-security controls, or other transmission failures. Firms are encouraged to submit their SOQ at least one
business day before the deadline.
Files must be free of password protection, encryption, viruses, malware, and restrictions that prevent the Nation from
opening, printing, copying, storing, or distributing the submission for procurement evaluation purposes. The Nation may
reject or determine nonresponsive any SOQ that cannot be opened, is incomplete, contains unreadable files, or is received
after the deadline.
Questions concerning this RFQ must be submitted separately in writing to the Procurement Contact no later than the stated
question deadline. Oral interpretations are not binding. Any written addendum issued by the Nation becomes part of this
RFQ, and Firms are responsible for acknowledging all addenda in their SOQ cover letter.
7.3 Hand Delivered Locations (no later than 12:00 PM Mountain Time on 09/29/2026. Late submissions will be
rejected and will not be evaluated.)
Two delivery options:
Location 1 - Window Rock Airport
Navajo Department of Airport Management
Window Rock Airport
W008-068 Beacon Road
Window Rock, Arizona 86515
Location 2 - Navajo Division of Transportation
Navajo Division of Transportation
#16 Old Coalmine Road
Mentmore, New Mexico 87319
#16 Old Coalmine Road Mentmore, NM 87319
www.navajodot.org