Citywide Lighting Controls Updates ? Main Library

NOTICE INVITING BIDS
1. Project Title: Citywide Lighting Controls Updates-Main Library Project, Specification No. PW 26-97.
2. Bid Submission. The City of Oxnard, California ("City") will accept Bids for the above referenced
project through electronic submission to the City's PlanetBids portal at
https://vendors.planetbids.com/portal/69575/portal-home until 2:00 p.m. on September 30, 2026.
Bidders must be registered on the City of Oxnard's PlanetBids portal in order to receive addendum
notifications and submit a bid. It is the responsibility of each bidder to allow sufficient time for their bid
to be successfully submitted through PlanetBids prior to the bid due date and time. Bidders should
allow sufficient time for potential technical difficulties, document uploading, and other unexpected
delays. Bidders experiencing technical difficulties should contact PlanetBids directly for assistance.
Late or incomplete bids will not be accepted. The City will only consider the bid information and
required documents electronically submitted through PlanetBids by the bid due date and time,
including all required bid pricing entered in the designated bid schedule.
Bid results will be opened and posted on PlanetBids immediately thereafter.
3. Contract Documents. Prospective Bidders may obtain bid documents through the City's
electronic bidding portal located at PlanetBids at the link listed here
https://vendors.planetbids.com/portal/69575/portal-home.
4. Scope of Work. As more specifically described in the Bid Package, the Project includes furnishing
all necessary labor, materials, equipment and other incidental and appurtenant Work to upgrade and
modernize the existing emergency lighting system and associated emergency lighting controls to
improve life safety, reliability, energy efficiency, and code compliance. Work includes removal and
replacement of designated emergency lighting fixtures, installation of new emergency lighting control
components, system integration, testing, and commissioning including the main lighting control
panels.
5. Non-Mandatory Pre-Bid Meeting. All prospective bidders are invited and strongly encouraged to
attend a non-mandatory pre-bid meeting on September 21, 2026 at 10:00 AM PST, at 251 South A
Street, Oxnard, CA 93030. Prospective bidders are encouraged to ask questions, address problems,
and discuss other issues regarding this project during this meeting. All questions, other than those
asked at the pre-bid meeting and not specifically addressed within the Contract Documents, must be
submitted electronically to the PlanetBids electronic bidding portal at
https://vendors.planetbids.com/portal/69575/portal-home at least five (5) Calendar Days before
the Bid due date and time. All prime contractors, subcontractors, and other interested parties are
invited to attend. In no event shall failure to inspect the site constitute grounds for a claim after
contract award.
6. Bid Security and Bonds. Bid Security in the form of (a) cash; (b) a certified or cashier's check; or
(c) a bidder's bond made payable to City of Oxnard in an amount equal to ten percent (10%) of the
Total Bid Price is required to be mailed or delivered by the Bid Due Date and Time to the Oxnard City
Clerk's office located at 300 West Third Street, Fourth Floor, Oxnard, CA 93030. Bid Security shall
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be enclosed in an envelope clearly marked "BID SECURITY - CITYWIDE LIGHTING CONTROLS
UPDATES - MAIN LIBRARY PROJECT, SPECIFICATION NO. PW 26-97" including the Bidder's
name and address on the outside of the envelope. The successful Bidder will also be required to
furnish performance and payment bonds, each in an amount equal to one hundred percent (100%)
of the Total Contract Price upon Contract award. The bonds shall be in accordance with Greenbook
Section 1-7.2 as modified by the City of Oxnard in the General Provisions and the Contract
Documents. The Performance Bond shall include a one-year warranty period. Bonds must be on the
forms in the Contract Documents unless other forms meet all of the City's requirements including that
the Bond limit be automatically increased if the Contract amount is increased after execution of the
Contract, and the City Attorney at his or her discretion approves the Surety's form. Whenever Bonds
are submitted for this Project, Bidder must also submit a photocopy of each Bond.
7. California State Prevailing Wage. This Project is a "public work" subject to the requirements of
Division 2, Part 7, Chapter 1 of the Labor Code and Title 8, Division 1, Chapter 8 of the California
Code of Regulations ("CCR"). The Contractor and all Subcontractors shall pay wages in accordance
with the determination of the Director of the DIR. Copies of these rates are on file with
grace.hernal@oxnard.org and pw-publicprojects@oxnard.org and will be made available to any
interested party on request. They are also available at http://www.dir.ca.gov/Public-Works/Prevailing-
Wage.html. The Contractor shall post a copy of the DIR's rates at each job site.
8. DIR Registration; Compliance Monitoring. Pursuant to Labor Code Section 1771.1, the City may
not accept a Bid Proposal from or enter into a Contract with any Bidder, without proof that Bidder and
its prospective subcontractors are registered with the DIR to perform public work pursuant to Labor
Code Section 1725.5, subject to limited legal exceptions. This Project is subject to compliance
monitoring and enforcement by the DIR and the submission of electronic certified payroll records to
the California Labor Commissioner in the manner set forth in Labor Code Section 1771.4.
9. License. Bidders must be licensed in accordance with the "Contractor's License Law," Chapter 9 of
Division 3 of the California Business and Professions Code. At the time of submitting the bid, Bidders
must possess a valid B - General Building or C-10 - Electrical California Contractor's License and a
current City business license at the time of Contract award.
10. Substitution of Securities and Retention. Pursuant to Public Contract Code Section 22300,
substitution of eligible equivalent securities for any moneys withheld to ensure performance under
the Contract for the work to be performed will be permitted at the request and expense of the
successful Bidder. The City shall withhold five percent (5%) of any progress payment as retention.
11. Award. Any contract for the Project will be awarded to the lowest responsive, responsible Bidder as
determined by the City using the amount of the Total Bid Price for bid comparison purposes. The City
reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or
in the bidding process.
12. Liquidated Damages. Contractor must complete all Work within thirty (30) Working Days following
issuance of the City's Notice to Proceed. There will be a $250 assessment for each Calendar Day
that Work remains incomplete beyond the Project completion deadline.
13. Instructions to Bidders. All Bidders should carefully review the Instructions to Bidders for more
detailed information before submitting a Bid Proposal.
Inquiries regarding this Notice Inviting Bids may be directed to Grace Hernal at
grace.hernal@oxnard.org and pw-publicprojects@oxnard.org
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