RFP 2026-2A - Architectural Services (Upgrades of District Facilities), RFP 26-1A - Legal Services: General, RFP 26-1B - Legal Services: Special Education, RFP 26-1C - Legal Services: Labor and Negotiations, RFP 26-1D - Legal Services ? Bond Counsel

BAYONNE BOARD OF EDUCATION
Request for Proposal
RFP
Architectural Services
(Upgrade of District Facilities)
TECHNICAL
SPECIFICATIONS
Dan Castles
School Business Administrator
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A. PURPOSE
The Bayonne Board of Education is soliciting request for proposals (RFP's) for the purpose of receiving
Architectural Services for Upgrade of District Facilities from qualified firms for the services as detailed in
herein. Architectural Services for Upgrade of District Facilities pertain to ongoing Capital Projects as
detailed on the Long Range Facilities Plan (LRFP), overseen by the New Jersey Schools Development
Authority (NJSDA), Regular Operating District (ROD) grants, and other architectural services on an as-
needed basis.
The Board of Education of the City of Bayonne, New Jersey, hereby solicits proposals for the following
professional services, via the Request for Proposals (RFP) process. The contract, if awarded, shall be
awarded to the Architect who submits a response which is deemed to provide for the highest quality of
service at a fair and competitive price which is most advantageous to the Board, price and other factors
considered, for the one-year contract period commencing September 1, 2026 and concluding on July 1,
2027.
B. SCOPE OF SERVICE
The requirements are directed toward supporting the Bayonne Board of Education's maintenance program,
the long range facility plan, the desire to continue planning, investigations, correcting deficiencies and
enhancing its school facilities and properties; owned, leased and future occupancy sites, per regulations.
The Bayonne Board of Education's program requirements and budget shall be the driving force for all its
facilities requirements. The firm shall organize each undertaking into the most cost-effective solution that
addresses the task at hand providing cost estimates and alternate solutions when requested. Some of the
more minor items would be handled under quotation arrangements that reduce their overall cost. Others
are restricted by law to use formal bidding under N.J.S.A. 18A:18A and the most recent DOE regulations.
The scope of work could include but not be limited to the following services, on an as-needed basis:
* Liaison with the New Jersey Department of Education (DOE), the Schools Development Authority
(SDA), the Bayonne Board of Education and other governmental agencies;
* Review and upgrade of the Long Range Facilities Plan (LRFP);
* Design Technical Specifications for incorporation into Board's bid specifications for Public
Works/Construction projects;
* Attendance at Pre-Bid conference meetings/walk-throughs for Public Works/Construction projects;
* Inventory and analyze all Bayonne Board of Education sites - school space and capacity analyses;
* Provide new floor plans - submit electronic and hard copies to the Bayonne Board of Education;
* Existing structure investigations and assessments for code compliance;
* Develop deficiency correction projects, including program and physical plant upgrades;
* Estimated budget for each project;
* Project priority - year assignment, coordinated with projects currently scheduled;
* Review DOE software - report district information as required;
* Assessment of existing and proposed programs - provide excess Facilities Efficiency Standards
(FES) justification;
* Complete initial draft of DOE required reports - use software when available;
* Presentations to Board members and Board committees, when requested, at Bayonne Board of
Education meetings, including committee meetings, closed session meetings, open workshop
meetings, regular public meetings, and special public meetings;
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* Prepare, organize and print final document reports based upon all comments and findings, and
submit to Board for approval;
* Provide up to twenty-five (25) copies and one complete electronic copy of completed work to district
at no extra charge;
* Site visits as requested, with all parties involved;
* Work with other Bayonne Board of Education administrators and supervisors;
* Conduct feasibility studies when requested;
* Assist with the Board's security and safety programs;
* Existing structure, civil, environmental investigations and assessments;
* Energy evaluations and grant applications;
* Mitigation of Emergency Situations (MES) - emergency response to site required;
* Maintenance Safety Training - OSHA, PEOSH;
* Variance applications and planning/zoning board presentations;
* Litigation support to the Board Attorney;
* Construction contract support to the Board Attorney and special counsels;
* Long Range Facility and Maintenance Plans;
* Project - Construction Management and Coordination;
* Assistance with Small Repair and Maintenance Projects;
* Full range of the more typical Architectural Design and/or Engineering Services from Educational
Specifications through Construction observation, administration and completion;
* Obtain all necessary permits and licenses;
* All requested Architectural Services to address any need of Bayonne Board of Education not listed
above;
C. QUALIFICATIONS OF RESPONDENTS
* The Respondent shall be certified and licensed in the State of New Jersey by all applicable certifying
Federal and State agencies with respect to this RFP, and shall submit copies of all licenses with the
Proposal.
* The Respondent is required to be New Jersey Schools Development Authority (SDA) pre-qualified,
and shall submit a copy of all certifications.
* The Respondent shall provide a partial listing of work completed or currently contracted for other
New Jersey school districts.
D. CONTRACT PERIOD
The contract period for the services sought under this RFP commences September 1, 2026 and
concludes on July 1, 2027.
E. COORDINATION OF ACTIVITIES
All activities for this contract will be coordinated through the office of:
Dan Castles, School Business Administrator dcastles@bboed.org, phone # 201-858-5560.
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All work and/or services rendered must be done to the complete satisfaction of the Superintendent of
Schools, School Business Administrator, and Director of Facilities, Buildings, and Grounds of the Bayonne
Board of Education.
F. FEE SCHEDULE
The Bayonne Board of Education asks all respondents to submit a fee proposal schedule based on an hourly
rate on the Proposal Form (Form A) provided, or on a duly referenced attachment to said form, for the
following services:
Job Description
Principal
Project Manager / Coordinator
Associate
Project Architect
Project Engineer
Designer / Consultant
Production / Draftsman
Administrative Support
Other (please include title)
G. PRESENTATION PACKAGE
The Bayonne Board of Education seeks from all participating respondents' information that will assist the
Board in selecting the respondent who will provide the highest quality services at a fair and competitive
price.
All respondents shall prepare a presentation package to be submitted with the RFP. The presentation
package shall include at a minimum the following:
1. Technical Criteria
a. Description of Services
Respondents should list all services to be rendered with their explanation in detail on how they
will provide the services. Respondents shall also provide evidence of how services of similar type
were provided to other public school districts or other schools in New Jersey. Respondents, by
submitting a proposal acknowledge that they fully understand the scope of service, work and
activity to be performed. Respondents are to provide evidence of any innovation and/or successful
approach in providing the services requested.
2. Management Criteria
a. Business Organization
The respondent shall submit a full description of the business organization to include, but not be
limited to:
* Name, address, phone, fax, website, email address and other information of the professional
firm or individual;
* An organizational chart noting the names of all principals and partners;
* Resumes of key staff members; and
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* Other information concerning individuals of the professional firm that would assist the
school district in the evaluation process.
b. Qualifications; Relevant Experience
Respondents shall submit documentation highlighting qualifications and experience they have that
will assist the Board in the evaluation and selection process. Such documentation shall include,
but not be limited to:
* Evidence of satisfactory completion of work of similar nature as outlined in the RFP from
at least three (3) public school districts in New Jersey within the past five (5) years.
* Three (3) letters of recommendation from other public school districts or other schools in
New Jersey.
* Copies of all professional licenses that are required to perform the services as listed in the
specifications.
* List of any judgments within the last three (3) years and/or a list of bankruptcy or
organization proceedings within the last ten (10) years.
* Other information concerning the firm and/or individuals of the firm that would assist the
Board in the evaluation process.
c. Staffing
This section should identify all individuals who will be assigned to handle the day to day work.
The proposal should include a list of any or all subcontractors the firm may use to complete the
projects. Any or all payments for services rendered to subcontractors shall be the sole
responsibility of the Firm.
3. Cost Criteria
a. Fee Proposal
Respondents are to submit a fee proposal schedule that complements the service that is being
requested by the Board, as follows:
* Hourly rate with 15 minute intervals;
* Per case, evaluation, inspection or other similar quantitative measure
The fee schedule provided by the respondent shall be a significant part of the evaluation process
as conducted by the district, and respondents should provide a full detailed analysis of their fee
proposal.
b. Contract Expenses
Respondents are to note the following as it pertains to expenses related to the contract:
* All incidental expenses related to this contract, incurred by the respondent to whom the
contract is awarded, shall be the responsibility of the respondent. The Board will not
reimburse any vendor for any incidental expenses related to the contract.
* There may be a circumstance where a request is made for the respondent to provide services
not directly related to the contract. These services not related to the contract are not to be
provided by the respondent. The Board will procure these services separately.
* Extraordinary expenses to be incurred by the respondent in the performance of his/her duties
may be brought to the Board prior to the actual expenditure. The Board, upon
recommendation of the appropriate administrator, may consider reimbursing the expense, or
the Board may procure the services separately.
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H. EVALUATION PROCESS; METHODOLOGY OF AWARDING CONTRACT
All RFP responses are to be evaluated on the basis of whose response is the most advantageous to the Board,
price and other factors considered, and whose response will provide the highest quality of service at fair
and competitive prices.
The criteria to be evaluated are identified below:
1. Expertise and ability to perform the services;
2. Qualifications and references;
3. Organization, staffing and facilities;
4. Costs;
5. Knowledge of the subject matter discussed in the proposal and knowledge of the Board;
6. Respondents may be requested to send representatives to the Board for interviews; and
7. Other factors documented in the respondent's Presentation Package that may be in the best
interests of the Board.
The Board reserves the right to reject any and all responses.
I. DISTRICT INFORMATION - BAYONNE BOARD OF EDUCATION
Locations Square Footage
Bayonne High School/District Administration Offices 537,570
667 Avenue A, Bayonne, NJ 07002
#1 Henry E. Harris School 82,320
135 Avenue C, Bayonne, NJ 07002
#2 Philip G. Vroom School 66,746
18 West 26th Street, Bayonne, NJ 07002
#3 Dr. Walter F. Robinson School 119,979
95 West 31st Street, Bayonne, NJ 07002
#4 Mary J. Donohoe School 61,450
25 East 5th Street, Bayonne, NJ 07002
#5 Lincoln Community School 76,614
208 Prospect Avenue, Bayonne, NJ 07002
#6 Horace Mann School 85,353
25 West 38th Street, Bayonne, NJ 07002
#8 Midtown Community School 160,876
550 Avenue A, Bayonne, NJ 07002
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#9 Washington Community School 113,755
191 Avenue B, Bayonne, NJ 07002
#10 Woodrow Wilson School 114,998
101 West 56th Street, Bayonne, NJ 07002
#12 John M. Bailey School 84,884
75 West 10th Street, Bayonne, NJ 07002
#14 Nicholas Oresko School 80,006
33 East 24th Street, Bayonne, NJ 07002
Ice Rink Building 72,567
667 Avenue A, Bayonne, NJ 07002
Central Kitchen, Bus Garage, Maintenance & Warehouse Building 28,498
54 Juliette Street, Bayonne, NJ 07002
Total 1,685,616
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