RFP26-916 - Wireless LAN Systems (Category 2)

Location:	California
Posted:	Nov 22, 2025
Due:	Jan 6, 2026
Agency:	Roseville City School District
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies 70 - General Purpose Information Technology Equipment (including software).
Publication URL:	To access bid details, please log in.

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E-Rate FY2026

CATEGORY 2

INTERNAL CONNECTIONS

Wireless LAN Systems

RFP # 26-916

POSTED: November 21, 2025

Deadline for Submittal: January 6, 2026

BEFORE 2:00 P.M.

ATTN: TECHNOLOGY SERVICES

Roseville City School District

1050 Main Street

Roseville, CA 95678

NOTICE INVITING PROPOSALS

Notice is hereby given that the Roseville City School District (RCSD) will accept proposals for

the award of contracts for E-rate Funding Year (FY) 2026 up to, but not later than 2:00 P.M., on

January 6, 2026 for the following:

RFP 26-910 Telecommunications Services - Internet Services - Districtwide (Category 1)

RFP 26-911 Telecommunications Services - Wide Area Network / Metropolitan Area Network

(WAN/MAN) Winding Creek Elementary (Category 1)

RFP 26-914 SD-WAN Router/Gateway equipment (Category 2)

RFP 26-915 Ethernet Switches (Category 2)

RFP 26-916 Wireless (Category 2)

RFP 26-917 Uninterruptible Power Supply (Category 2)

RFP 26-919 Internal Connections - Infrastructure (Category 2)

Additional information, including documents and questions pertaining to the bid can be located

on the District’s website: www.rcsdk8.org

Proposals shall be delivered in separate sealed envelopes, or boxes and marked on the outside

with the respective RFP number, bidder’s company name and contact name to the District Office

front desk referencing

Roseville City School District

Attention: Technology Services

1050 Main Street

Roseville, CA 95678

prior to January 6, 2026 @ 2:00 P.M. deadline. Bids will be publicly registered at 2:00 P.M.

January 6, 2026 at the District Office:

1050 Main Street

Roseville, CA 95678

No faxed proposals will be accepted. Each bid must conform and be responsive to the bid

documents, and include One (1) signed original, two (2) hard copies, and one (1) digital copy

(CD or flash drive) of the proposal shall be submitted.

RCSD reserves the right to reject any or all bids or parts thereof, to be the sole judge of the

merits and qualifications of all bids, to waive any informality in a bid, not necessarily accept the

lowest of any offered and to extend the bidding period. Design, specifications, service, delivery,

and quality may be considered in making selections.

Published: November 21, 2025 and November 28, 2025 - Press Tribune

Roseville City School District - Category 2

Deliver by 2:00 p.m. (PST) January 6, 2026

Request for Proposal 26-916

INTERNAL CONNECTIONS

Wireless LAN Systems

SUMMARY

The Roseville City School District (“RCSD” or “District”) issues this Request for Proposal

(RFP) to solicit qualified vendors to provide enterprise-grade, E-Rate eligible Wireless LAN

Systems equipment to be used throughout the District’s 22 schools and designated support

facilities.

The resulting agreement will support the District’s instructional and operational mission and will

be structured to comply with all requirements of the Federal Communications Commission

(FCC) Schools and Libraries Program (E-Rate) administered by the Universal Service

Administrative Company (USAC).

Selection will be based on E-Rate compliant cost-effectiveness, of which price is the most

heavily weighted factor, but not the sole determinant. The District reserves the right to make no

award or to negotiate final award terms consistent with E-Rate requirements. All award decisions

will be documented with sufficient rationale and contemporaneous records to satisfy E-Rate

audit and review obligations.

IMPORTANT DOCUMENTS IN THIS RFP

The following documents are included as part of this Request for Proposal (RFP). Any addenda,

clarifications, or modifications issued after the initial posting will be made available on the

District’s website at www.rcsdk8.org under “Contracts and Bids” (found in the “Menu”

section).

● Appendix A: List of District Addresses, including all sites requesting service

● Appendix B: Bid Form (must be completed and submitted by the prospective vendor)

● Appendix C: Agreements, Waivers, and Understandings governed by USAC, E-Rate,

and applicable Federal, State, and Local regulations

BACKGROUND

In 2016, the District implemented an HPE Aruba Wireless Network throughout the District.

The goal of this initiative has been to create a homogeneous infrastructure that maximizes

resources in managing the network while reducing maintenance and training costs.

For this funding year, RCSD intends to maintain and expand its existing network by adding

wireless as needed across the District and supporting the opening of a new school site.

Roseville City School District - Category 2

Deliver by 2:00 p.m. (PST) January 6, 2026

Request for Proposal 26-916

INTERNAL CONNECTIONS

Wireless LAN Systems

PROJECT

The District seeks to build additional capacity and density into its existing Wireless network

infrastructure. The goals of this proposal and project are to:

● Install new WAPs as needed throughout the District to fill in gaps.

● Increase WAP density to maintain connection during the event of a single AP failure.

● Provide 100% 5 GHz Wireless Connectivity within all classrooms.

● To provide an easy onboarding solution for one-to-one or a Bring Your Own Device

(BYOD) initiative.

● Increase outdoor coverage to support mobile staff and students.

Proposed solutions should meet or exceed these goals and the requirements listed throughout this

RFP. While specific part numbers may be listed, the District is open to equivalent substitutions

that meet all minimum requirements and integrate fully into the existing architecture.

TECHNICAL REQUIREMENTS

Control and Management

● Management of platform should be 100% web based enabled for full WAP configuration

● Solution should be OS and browser agnostic

● Monitor entire wireless network performance with the ability to drill down to the

individual WAPS; notification of down and saturated WAPs

● See connected clients in total at a site and on an individual Access Point

● Ability to identify troubles within the network (misconfigurations, radio issues, hardware

issues, client health etc) and provide detail resolution suggestions or fix without any

interaction with the operator where applicable

● Central management authentication via AD, LDAP, SAML, OAUTH, etc

● Firmware upgrade and downgrade via scheduled times

● Be able to manage WAP’s across Layer 3 that may be placed in geographically diverse

locations

● Minimum of 30 days of logging

● Ability to manage over 1200 WAP’s

● Capable of managing WAP’s of different models (For example; if a vendor has 10 WAP

models, a single management platform should be able to manage all of them as one

contiguous environment as long as they models are not End-Of Life (EOL))

● Survivability even if controller or master access point goes offline

● Configuration synchronization should be fully automatic

● Failover between a single access point should be seamless without loss of client

connectivity or require a WAP reboot.

Roseville City School District - Category 2

Deliver by 2:00 p.m. (PST) January 6, 2026

Request for Proposal 26-916

INTERNAL CONNECTIONS

Wireless LAN Systems

Wireless Access Point Requirements - Minimum

● Support 802.11ac Wave 2

● Wifi 6 Compatibility

● Ability to support dual 5ghz radios on one WAP (preferred / not required)

● Ability to control MCS rates per radio and per SSID

● 2x2:2 MIMO

● Support the density of 100 clients

● Must be 802.3at compliant

● Be able to sustain currently connected clients for a minimum of 60 minutes in the event

that communication is lost with the authentication server.

● Ability to be fully configured manually and independently of a controller

● Lifetime Warranty, including firmware

● Video and Voice – Support and ability to prioritize

● Ability provide ACL controls based on roles

Network Onboarding

● Role based assignment

● Comprehensive Device Profiling and Visibility

● Flexible Authentication & Identity Store Integration

● Vendor-Agnostic (Multi-Vendor) Support

SUPPORT AND WARRANTY

All equipment must include a Hardware Lifetime Warranty.

Vendors shall provide warranty and support information for all proposed items, including options

for extended support and software maintenance.

TRAINING

To ensure District staff proficiency with the new equipment and software, proposals shall include

certification training for two (2) District employees on the proposed vendor platform. Training

credits must be valid for a minimum of 18 months and allow flexible scheduling.

INTENTIONALLY LEFT BLANK

Roseville City School District - Category 2

Deliver by 2:00 p.m. (PST) January 6, 2026

Request for Proposal 26-916

INTERNAL CONNECTIONS

Wireless LAN Systems

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.