RFP26-917 - UPS System (Category 2)
| Location: | California |
|---|---|
| Posted: | Nov 22, 2025 |
| Due: | Jan 6, 2026 |
| Agency: | Roseville City School District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFP26-917 – UPS System (Category 2)
The Roseville City School District (“RCSD” or “District”) issues this Request for Proposal (RFP) to solicit qualified vendors to provide enterprise-grade,
E-Rate eligible UPS (Uninterruptible Power Supply) equipment to be used throughout the District’s 22 schools and designated support facilities.
All questions regarding this RFP should be directed to erate@rcsdk8.org, with the subject of “ERATE RFP#26-917 INTERNAL CONNECTIONS – UPS System” on or before 12:00 p.m. December 4, 2025.
RFP SCHEDULE
- RFP Posting: November 21, 2025
- End of Questions: December 4, 2025 @ 12:00 PM (Responses by next business day)
- RFP Closing: January 6, 2026 @ 2:00 PM
- Submittal Opening: Date of Closing (Registered)
- RFP Selection: Before 471 filing date
- Award of RFP: Contingent on Board Approval, and Funding from E-Rate
- Contract/Service Start Date: July 1, 2026 (Billing after July 1, 2026)
RFP26-917 - UPS (Category 2).pdf
Attachment Preview
E-Rate FY2026
CATEGORY 2
INTERNAL CONNECTIONS
UPS System
RFP # 26-917
POSTED: November 21, 2025
Deadline for Submittal: January 6, 2026
BEFORE 2:00 P.M.
ATTN: TECHNOLOGY SERVICES
Roseville City School District
1050 Main Street
Roseville, CA 95678
NOTICE INVITING PROPOSALS
Notice is hereby given that the Roseville City School District (RCSD) will accept proposals for
the award of contracts for E-rate Funding Year (FY) 2026 up to, but not later than 2:00 P.M., on
January 6, 2026 for the following:
RFP 26-910 Telecommunications Services - Internet Services - Districtwide (Category 1)
RFP 26-911 Telecommunications Services - Wide Area Network / Metropolitan Area Network
(WAN/MAN) Winding Creek Elementary (Category 1)
RFP 26-914 SD-WAN Router/Gateway equipment (Category 2)
RFP 26-915 Ethernet Switches (Category 2)
RFP 26-916 Wireless (Category 2)
RFP 26-917 Uninterruptible Power Supply (Category 2)
RFP 26-919 Internal Connections - Infrastructure (Category 2)
Additional information, including documents and questions pertaining to the bid can be located
on the District’s website: www.rcsdk8.org
Proposals shall be delivered in separate sealed envelopes, or boxes and marked on the outside
with the respective RFP number, bidder’s company name and contact name to the District Office
front desk referencing
Roseville City School District
<INSERT NAME OF RFP>
Attention: Technology Services
1050 Main Street
Roseville, CA 95678
prior to January 6, 2026 @ 2:00 P.M. deadline. Bids will be publicly registered at 2:00 P.M.
January 6, 2026 at the District Office:
1050 Main Street
Roseville, CA 95678
No faxed proposals will be accepted. Each bid must conform and be responsive to the bid
documents, and include One (1) signed original, two (2) hard copies, and one (1) digital copy
(CD or flash drive) of the proposal shall be submitted.
RCSD reserves the right to reject any or all bids or parts thereof, to be the sole judge of the
merits and qualifications of all bids, to waive any informality in a bid, not necessarily accept the
lowest of any offered and to extend the bidding period. Design, specifications, service, delivery,
and quality may be considered in making selections.
Published: November 21, 2025 and November 28, 2025 - Press Tribune
2
Roseville City School District - Category 2
Deliver by 2:00 p.m. (PST) January 6, 2026
Request for Proposal 26-917
INTERNAL CONNECTIONS
UPS Systems
SUMMARY
The Roseville City School District (“RCSD” or “District”) issues this Request for Proposal
(RFP) to solicit qualified vendors to provide enterprise-grade, E-Rate eligible UPS
(Uninterruptible Power Supply) equipment to be used throughout the District’s 22 schools and
designated support facilities.
The resulting agreement will support the District’s instructional and operational mission and will
be structured to comply with all requirements of the Federal Communications Commission
(FCC) Schools and Libraries Program (E-Rate) administered by the Universal Service
Administrative Company (USAC).
Selection will be based on E-Rate compliant cost-effectiveness, of which price is the most
heavily weighted factor, but not the sole determinant. The District reserves the right to make no
award or to negotiate final award terms consistent with E-Rate requirements. All award decisions
will be documented with sufficient rationale and contemporaneous records to satisfy E-Rate
audit and review obligations.
IMPORTANT DOCUMENTS IN THIS RFP
The following documents are included as part of this Request for Proposal (RFP). Any addenda,
clarifications, or modifications issued after the initial posting will be made available on the
District’s website at www.rcsdk8.org under “Contracts and Bids” (found in the “Menu” section).
● Appendix A: List of District Addresses, including all sites requesting service
● Appendix B: Bid Form (must be completed and submitted by the prospective vendor)
● Appendix C: Agreements, Waivers, and Understandings governed by USAC, E-Rate,
and applicable Federal, State, and Local regulations
BACKGROUND
The District has implemented a Tripp Lite SmartUPS System throughout the District. The goal
of this initiative has been to create a homogeneous infrastructure that maximizes resources in
managing the network while reducing maintenance and training costs.
For this funding year, RCSD intends to maintain and expand its existing network by adding UPS
units as needed across the District and supporting the opening of a new school site.
3
Roseville City School District - Category 2
Deliver by 2:00 p.m. (PST) January 6, 2026
Request for Proposal 26-917
INTERNAL CONNECTIONS
UPS Systems
PROJECT
The District is looking to purchase a UPS System and UPS replacement consumables that can
keep our network infrastructure equipment (such as Ethernet switches, access points) up and
running in the event that power is removed from a building or campus.
In addition, any proposed System should include:
● UPS solution that can be monitored remotely via web and SNMP
● Ability to expand the amount of time in the future if needed by adding additional
batteries
● UPS consumables that are easily replaceable
Proposed solutions should meet or exceed these goals and the requirements listed throughout this
RFP. While specific part numbers may be listed, the District is open to equivalent substitutions
that meet all minimum requirements and integrate fully into the existing architecture.
TECHNICAL REQUIREMENTS
Control and Management
The District currently monitors all of its UPS units via web browser along with SNMP polling
and alerting as needed. Any solution proposed should at a minimum meet this requirement. In
addition, the following items are desired:
● Management of platform capable via CLI and HTML5 Web Interface
● Browser agnostic management tools
● End-user workstation management should be OS agnostic
● Firmware upgrade and downgrade capabilities
● Local logging of incoming power and events
● Notification via email and SNMP of power changes outside of a threshold, disruption of
power, or loss of connectivity
INTENTIONALLY LEFT BLANK
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Roseville City School District - Category 2
Deliver by 2:00 p.m. (PST) January 6, 2026
Request for Proposal 26-917
INTERNAL CONNECTIONS
UPS Systems
LABOR AND INSTALLATION
All work must be performed outside of regular school operating hours or on weekends where
applicable.
Labor to Stage and Prepare Equipment
● Inventory and affix District asset tags
● Label equipment per District naming conventions
● Load and customize District-provided configuration files and firmware
● Stage equipment at vendor or District-designated locations
● Provide documentation (equipment list, part numbers, serial numbers, IP addresses, and
asset tags) in JPEG and CSV formats
Labor to Install Equipment
● Transport equipment to sites listed in Appendix A
● Tag or replace existing cables as directed
● Remove and return replaced UPS equipment to RCSD
● Install and connect new equipment, including mounting as needed
● Verify installation and power functionality on-site or remotely with District staff
● Provide final inventory and electronic documentation per District standards
ADDITIONAL TASKS
The District may select up to three (3) finalists for oral interviews based on proposal
evaluations. These interviews may carry up to 15 additional evaluation points and will assess
company qualifications, expertise, and service quality.
RCSD also reserves the right to request a Proof-of-Concept (POC) demonstration of the
proposed solution for up to two (2) weeks, with on-site vendor support for the initial setup.
INTENTIONALLY LEFT BLANK
5
Roseville City School District - Category 2
Deliver by 2:00 p.m. (PST) January 6, 2026
Request for Proposal 26-917
INTERNAL CONNECTIONS
UPS Systems
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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